Viewing prepayment voucher

This page allows you to view the details of a prepayment voucher that has been created to make advance payments to the supplier. Tell me more.

Select the “View Prepayment Voucher” link at the bottom of the “Select Pay Batch/Voucher” page.

The “View Prepayment Voucher” page appears.

The system displays the following information in the “Voucher Information” group box:

Voucher #	The number identifying the voucher.
Voucher Type	The type of the payment voucher, which is “Prepayment Voucher”.
Status	The status of the prepayment voucher.
Request Date	The date on which the prepayment vouchers were created.
Finance Book	The code identifying the finance book to which the postings are made.

The system displays the following in the “Supplier Information” group box:

Supplier Registered At	The organization unit to which the “Supplier” component has been mapped.
Supplier #	The code identifying the supplier for whom the payment voucher has been created.
Supplier Name	The name of the supplier for whom the payment voucher has been created.
Supplier Document #	The number identifying the document that has been sent by the supplier for prepayment.
Supplier Document Amount	The amount specified in the supplier’s credit document.
Supplier Document Date	The date on which the supplier credit document was created.

The system displays the following in the “Payment Information” group box:

Payment Route	The way in which payment is made to the supplier.
Bank/Cash #	The code identifying the bank, cash or PTT account associated with the payment.
Description	A description of the bank or the cash account.
Pay Mode	The mode in which the payment must be made which could be “Check”, “DD”, “Direct Debit” and “Cash”.
Pay Charges By	A specification as to who will bear the instrument charges. It could be “By Payee” or “By Company”.
Priority	The precedence of the payment.
Pay Currency	The code identifying the currency in which the payment is made.
Exchange Rate	The exchange rate when the payment is not made in the base currency.
Pay Amount	The amount due.
Pay Date	The date on which the payment is due.
Payment Release Point	The organization unit in which the payment is released.
Remarks	Any comments pertaining to the prepayment voucher.
	Zoom facility available

The system displays the following in the “Check Information” group box:

Instrument #	The number identifying the instrument issued for payment.
Instrument Date	The date on which the instrument was issued.
Pay Charges	The charges levied for issuing the instrument.
Bank Debit Date	The date on which the amount was debited from the bank.
Bank Reference	The number identifying the bank.
Voiding Date	The date on which the instrument is voided.
Voiding Document #	The number identifying the document which has been generated during the voiding process.

The system displays the following in the “Direct Debit Information” group box:

Company Reference	The number identifying the organization unit to which the payment is made.
Bank Debit Date	The date on which the amount has been transferred to the supplier account.
Bank Reference	The code identifying the bank to which the amount is transferred.

The system displays the following in the “Reference Information” multiline:

Ref Doc Type	The type of the credit document based on which the prepayment voucher has been created.
Ordering Point	The organization unit in which the payment has to be released.
Ref Document #	The number identifying the credit document.
Document Pay Amount	The amount to be paid as specified in the credit document.

The system displays the following in the “Hold/Reversal Information” group box:

Reversal Date	The date on which the voucher has been reversed.
Reason for Reversal	The code identifying the reason for reversal.
Remarks for Reversal	Any comments pertaining to the reversal process.
	Zoom facility available
Reason for Hold	The code identifying the reason to put the voucher on hold.
Remarks for Hold	Any comments pertaining to put a voucher on hold.
	Zoom facility available

To proceed, carry out the following

Select the “Accounting Information” link at the bottom page to view the account posting details.
Select the “Cash Payment Details” link at the bottom of the page to view the cash payment details.
Select the “Edit Electronic Payment Information’ link to modify the details of the payment reference and payment instructions.

The system displays the following:

Created By	The login ID of the user who created the prepayment voucher.
Created Date	The date on which the prepayment voucher was created.
Last Modified By	The login ID of the user who last modified the prepayment voucher.
Last Modified Date	The date on which the prepayment voucher was last modified.

Viewing prepayment voucher – An overview

You can view the details of the voucher like the number identifying the voucher, the type of the prepayment voucher and the finance book associated it. You can also view the details of the supplier for whom the prepayment invoice has been created.

This page also allows you to view the details of the instrument that has been created for payment like the reference of the bank, the debit date and the voiding details (if any). You can also view the details of the credit document based on which the payment is made. This page also allows you to view the reversal or hold details if the voucher has been reversed or put oh hold. The system displays the prepayment voucher creation and modification details also.