Viewing payment voucher details

This page allows you to view the details of the payment voucher that has been generated for making payments to a supplier. These payment vouchers have been generated based on a pay batch. Tell me more.

Select the “View Pay Voucher” link at the bottom of the “Select Pay Batch/Voucher” page.

The “View Pay Voucher” page appears.

The system displays the following in the “Voucher Information” group box:

Voucher #	The number identifying the voucher.
Status	The status of the payment voucher.
Pay Batch #	The number identifying the pay batch.
Finance Book	The code identifying the finance book to which the postings are made.
Request Date	The date on which the payment vouchers were created.
Pay Date	The date on which the payment is due.
Posting Date	The date on which the financial postings take place.

The system displays the following in the “Payment Information” group box:

Pay to Supplier #	The code identifying the supplier to whom the payment is made.
Supplier Name	The name of the supplier to whom the payment is made.
Payment Release Point	The organization unit in which the payment is released.
Payment Route	The way in which payment is made to the supplier.
Bank/Cash #	The code identifying the bank, cash or PTT account associated with the payment.
Pay Mode	The mode in which the payment must be made which could be “Check”, “DD”, “Direct Credit” and “Cash”.
Pay Currency	The code identifying the currency in which the payment is made.
Pay Amount	The amount due.
Pay Charges By	A specification as to who will bear the instrument charges. It could be “By Payee” or “By Company”.

The system displays the following in the “Check Information” group box:

Instrument #	The number identifying the instrument issued for payment.
Instrument Date	The date on which the instrument was issued.
Pay Charges	The charges levied for issuing the instrument.
Bank Debit Date	The date on which the amount was debited from the bank.
Bank Reference	The number identifying the bank.
Voiding Date	The date on which the instrument is voided.
Voiding Document #	The number identifying the document which has been generated during the voiding process.

The system displays the following in the “Direct Debit Information” group box:

Company Reference	The number identifying the organization unit to which the payment is made.
Bank Debit Date	The date on which the amount has been transferred to the supplier account.
Bank Reference	The code identifying the bank to which the amount is transferred.

The system displays the following in the “Credit Documents” multiline:

Credit Document #	The number identifying the credit document based on which the payment voucher is created.
Due Date	The date on which payment is due.
Credit Document Currency	The code identifying the currency that has been specified in the credit document for payment.
Credit Doc Amount	The amount to be paid as specified in the credit document.
Proposed Discount	The discount amount that has been mentioned in the credit document based on the pay term.
Applied Discount	The actual amount that has to be discounted from the amount to be paid if payment is made before the due date.
Proposed Penalty	The amount to be paid as a penalty that has been mentioned in the credit document based on the pay term.
Applied Penalty	The actual amount that has to be paid as a penalty if payment is made later than the due date.
Tran Net Amount	The net transaction amount of the credit document.
Base Amount	The net transaction amount in base currency.
Supplier #	The code identifying the supplier for whom the payment is made.
Supplier Name	The name of the supplier.
Document Type	The type of the credit document based on which the payment is made.

The system displays the following in the “Hold/Reversal Information” group box:

Reversal Date	The date on which the voucher has been reversed.
Reason for Reversal	The code identifying the reason for reversal.
Remarks for Reversal	Any comments pertaining to the reversal process.
	Zoom facility available
Reason for Hold	The code identifying the reason to put the voucher on hold.
Remarks for Hold	Any comments pertaining to put a voucher on hold.
	Zoom facility available

To proceed, carry out the following

Select the “Accounting Information” link at the bottom page to view the account posting details.
Select the “Cash Payment Details” link at the bottom of the page to view the cash payment details.
Select the “Edit Electronic Payment Information’ link to modify the details of the payment reference and payment instructions
Select the “Expense Invoice” link at the bottom of the page to view the details of the expense invoice.
Refer “Viewing expense invoice – An overview” for more details.
Select the “Order Based Invoice” link at the bottom of the page to view the details of the order based invoice.
Select the “Account Based Credit Note” link at the bottom of the page to view the details of the account based credit note.
Select the “Receipt” link at the bottom of the page to view the details of the receipt that has been issued for the payment made.
Select the “Repair Invoice” link to see the details of the related repair invoice

The system displays the following:

Created By	The login ID of the user who created the payment voucher.
Created Date	The date on which the payment voucher was created.
Last Modified By	The login ID of the user who last modified the payment voucher.
Last Modified Date	The date on which the payment voucher was last modified.

Viewing payment voucher details – An overview

You can view the details of the payment voucher like the number identifying the voucher, the finance book associated with it, the method of making payment, the organization unit in which the payment is released and the precedence of the payment.

This page also allows you to view the details of the instrument that has been created for payment like the reference of the bank, the debit date and the voiding details (if any). You can also view the details of the credit document based on which the payment is made. This page also allows you to view the hold or reversal details if the voucher has been put on hold or reversed. The system displays the payment voucher creation and modification details also.