Perform Payroll Readiness - A summary of the activity

Payroll processing indicates computation of employees’ salaries, wages, bonuses, net pay and deductions for a given process period. Before you request the system to carry out payroll processing, you are to request the system to check whether all the requisite conditions for payroll processing are satisfied. Use the “Perform Payroll Readiness” activity to request the system to check these conditions, which are as follows:

• At least one employee must be mapped to the payset

•  At least one pay element must be mapped to the payset

• Attendance entry must be authorized for all the employees in the payset

• The salary payment method must be defined for all the employees in the payset

•  Account codes must be mapped to all the required pay elements

If one or more of these conditions have not been satisfied, the system displays the list of errors. Errors are classified as “Critical” or “Warning” errors. These errors must be rectified before the payset is processed. If an error is critical, the system does not allow payroll processing to be carried out unless it is rectified.

Essentially, performing payroll readiness for a payroll prevents the payroll processing from being aborted due to prerequisite conditions not being satisfied.

Viewing the Status of Each Phase of Payroll Processing: Apart from performing payroll readiness, you can also determine the extent of payroll processing carried out for a payset at any given point of time. This is accomplished by viewing the completion status for all the successive phases of payroll processing, through the “Payroll Status” and “Payset Status” pages. These phases are Payroll Readiness, Payroll Process, Salary Accounting and Salary Payments. These statuses, viewed through the “Payroll Status” and “Payset Status” pages, could be any one of the following for a phase

•  “Authorized,” to indicate that the phase has been completed and approved

•  “Processed,” to indicate that the phase has been completed

•  “Not processed,”to indicate that this phase has not commenced

•  “In-Progress” to indicate that this phase has been initiated but not completed.

•  "Abort” indicates that this phase was initiated and then cancelled

•  “Reset,” indicates that this phase was aborted earlier but is now ready for restarting.

• This information will be useful in determining whether there is a need to perform payroll readiness again, abort it or begin a subsequent activity.  Note that each phase needs to be authorized before the succeeding phase begins.

Getting familiar with the pages inside

6             Hyperlinked topics below

Prerequisites

Payroll and payset for which payroll processing is carried must have been created in the “Create payroll” and “Create payset” activity.

The process period for payroll processing is carried must have been defined in the “Create Process Period” activity.

What you can do in this activity

Perform payroll readiness

View payroll processing status

Perform payroll readiness

You can perform payroll readiness for a payroll and check whether it is ready for processing.

• Use the “Perform Payroll Readiness” page to select a payroll and process period for which payroll readiness is to be performed.

• Specify the paysets for which Payroll readiness must be performed.

• Save the parameters before processing for readiness

•  Select the “Perform Readiness” pushbutton to perform payroll readiness.

View payroll processing status

You can view the status of every stage of payroll processing of a payroll.

• Use the “Perform Payroll Readiness” page to select a payroll and process period for which payroll status is to be viewed.

• Use the “Payroll Status” page to view different stages of payroll processing.