Edit Period Unit - A summary of the activity

A period unit refers to a fixed period of time. A period unit can be a week, a day or an hour. A period unit is used to define the frequency of the payroll calendar; computations of pay, calculating the attendance of an employee, etc, are all based on period units. Each period unit is made up of smaller units of time called base period units.

The base period unit provided in the system is "Hour". Every period unit is converted into the base period units and recorded. The base period is used to measure all parameters of pay such as Attendance and Pay Element Value. The pay of a particular employee is computed on the number of base period units, that is, the number of hours.

The process of converting a period unit into the base period unit can be achieved by the "conversion factor". For example, an organization defines "week" as its period unit, and the base period unit is “hours”. The week is a five-day working week, and the conversion factor is 40. The system uses the conversion factor, to determine the number of hours per day of the week.

Through the “Edit Period Unit” activity, you can modify and delete an existing period unit. You can choose to apply these modifications to the corresponding records in the other available languages. You can also map the modified period unit to various organization units. You can change

•  The description of the period unit

•  The conversion factor of period unit, with respect to the base period unit. The base period unit is displayed by the system

•  The mapping of the period unit record with the organizational units within the Group Company.

Translation of Record in Chosen Language: You can translate the details into any of the available languages. These languages must have been specified during the installation of the application.

• If there are four available languages, and you add a period unit in German, the system replicates the record three times more, each of which it considers as French, English and Italian records.

• When you access these records for the first time, the description is still in the login language German. You can

• Manually translate the description of the period unit, into the chosen language

• Modify all values except the code of the record, in the chosen language. Note that these values are available in the chosen language.

Availability to Organizational Units. You are to also specify the organizational units to which the period unit will be available. You can make the defined period unit available to

•  All organizational units in the selected organization unit group

• Those organizational units to which the user logged In.

• Selective organizational units only. If you choose this option, you have to go to the “Org. Units Mapping” Page where all the organizational units along with their descriptions are displayed. Choose the required ones individually in the multiline and select “Yes” or “No” in the “Map” field for every organizational unit you choose to map or unmap.

Translation of Record in Chosen Language: You can also translate the details of the period unit into any language that is listed in the “Language” drop-down list box.

• The “Language” drop-down list box will list the specific languages that you specified during the installation of Period Unit. All languages using Roman characters are permitted.

• For instance, during installation, you had logged in, in German, and specified the other languages to be French, English and Spanish. The system then replicates the period unit record four times, each of which it considers as French, English, German and Spanish records. When you access these records for the first time, their field names and fields are in the login language German.

Getting familiar with the pages inside

Hyperlinked topics below

Prerequisites

You must have created a period unit in the “Create Period Unit” activity.

What you can do in this activity

Edit period unit

Delete a period unit

Edit Organization unit mapping

Translate the details in another language

Edit period unit

You can select a period unit and modify its details.

• Use the “Select Period Unit” page to select a period unit.

•  Use the “Edit Period Units” page to modify the details.

Delete a period unit

You can select a period unit and deleted the same from the database.

•  Use the “Select Period Unit” page to select a period unit.

•  Use the “Edit Period unit ” page to delete the period unit.

Edit Org. unit mapping

• Use the “Select Period Unit” page to select a period unit.

• Use the “Map Org. Unit ” page and specify the various organization units applicable to the period unit.

Translate the details in another language

•  Enter the “Edit Period Unit” page to translate the details in another language.

•  Select a language in which you want to save in the “Save in Language” drop-down list box.