Viewing a leave type

Select “View Leave Type” option on the left pane.

The “View Leave Type " page appears. The system displays the following fields from the previous page.

Date Format	The date format applicable to the login user. Tell me more.
Leave Definition Unit	The code of the leave definition unit selected in the previous page. Tell me more.
Leave Type	The code that identifies the leave type
Language	From the drop-down list box, select the language in which you require to view the details of the leave type

You can view the following

Leave Type Short Description	A short description of the type of leave.
Leave Type Long Description	A long description of the type of leave.
Units	From the drop-down list box, select the unit in which the leave type will be defined and maintained. Examples of leave units are “day” and “hour”.
Inactive	If the “Inactive” box is checked, the leave type can no longer be accessed for any transaction. The leave type will remain unavailable until it is activated again.
Enable Self Service	Indicates whether employees can carry transactions on this leave type, through self service.
Calendar based	If the “Calendar based” box is checked, the leave type is based on calendar.
Pro rata	The name of the stored procedure rule, based on which the system computes leave entitlement for those employees who join after the leave calendar starts. Select the “View Prorata Rule” hyperlink, to view the stored procedure rule.
Periodicity	It is the duration for which the non-calendar based leave type must be effective. The periodicity is displayed only if the “Calendar based” box is unchecked.
Accrue at the Beginning of Period	If “Yes” is displayed, it means that the employee’s entitled leave units are accumulated at the beginning of the periodicity. This information is displayed only for a non-calendar based leave type. Select the “View Accrual Period Computation Parameters” hyperlink, to view the stored procedure rule that will determine the accrual of the leave period. If “No” is displayed, it means that the employee’s entitled leave units are credited to him or her at the end of the periodicity.
Holiday Inclusive	The system displays any one of the following options. "None" indicates that the intervening holidays are not included in the leave applied by an employee. "Public Holiday" indicates that the public holidays occurring within the period of leave are included for calculating the employee’s leave, thereby reducing his or her leave balance. "Off Day" indicates that the off days occurring within the period of leave are included for calculating the employee’s leave, thereby reducing his or her leave balance. "Off Day and Public Holiday" indicates that the off days and public holidays occurring within the period of leave are included for calculating the employee’s leave, thereby reducing his or her leave balance. "Rest Day" indicates that the rest days occurring within the period of leave are included for calculating the employee’s leave, thereby reducing his or her leave balance. "Rest Day and Public Holidays" indicates that the rest days and public holidays occurring within the period of leave are included for calculating the employee’s leave, thereby reducing his or her leave balance. "Rest Day and Off Day" indicates that the rest day and off days occurring within the period of leave are included for calculating the employee’s leave, thereby reducing his or her leave balance. "All" indicates that the public holidays, off days and rest days occurring within the period of leave are included for calculating the employee’s leave, thereby reducing his or her leave balance.
Holiday Prefix	The system displays any one of the following options. "None” indicates that the system will not include the public holidays, off days and rest days immediately before the start date of the leave for leave calculation. "Public Holiday" indicates that the system will include all public holidays immediately before the start date of the leave for leave calculation. "Off Day" indicates that the system will include all off days immediately before the start date of the leave for leave calculation. "Public Holiday and Off Day" indicates that the system will include all public holidays and off days immediately before the start date of the leave for leave calculation. "Rest Day" indicates that the system will include all rest days immediately before the start date of the leave for leave calculation. "Rest Day and Off Day" indicates that the system will include all rest days and off days immediately before the start date of the leave for leave calculation. "All" indicates that the system will include all public holidays,rest days,and off days immediately before the start date of the leave for leave calculation.
Holiday Suffix	The system displays any one of the following options. "None” indicates that the system will not include the public holidays, off days and rest days immediately after the end date of the leave for leave calculation. "Public Holiday" indicates that the system will include all the public holidays immediately after the end date of the leave for leave calculation. "Off Day" indicates that the system will include all the off days immediately after the end date of the leave for leave calculation. "Public Holiday and Off Day" indicates that the system will include all the public holidays and off days immediately after the end date of the leave for leave calculation. "Rest Day" indicates that the system will include all the rest days immediately after the end date of the leave for leave calculation. "Rest Day and Off Day" indicates that the system will include all rest days and off days immediately after the end date of the leave for leave calculation. "All" indicates that the system will include all public holidays,rest days,and off days immediately after the end date of the leave for leave calculation.
Statutory	If this box is checked, the leave type is mandatory.
Without Entitlement	If the “Without Entitlement” box is checked, this leave type cannot be entitled to the employee. For example, the leave of type “Loss of Pay” is not entitled to the employees. Leave types that cannot be entitled.
Entitlement	One of the following is displayed, to indicate the type of leave entitlement: “Units”: it implies that the number of entitlement units have been specified for the entire set of employees under the organization unit. You can find the actual number in the “Entitlement Units” field. “Grade – Level”: it implies that the number of entitlement units has been separately specified for each grade -level combination. You can find the information by selecting the “View Grade - Level Entitlement” hyperlink. “Rule”: it implies that the entitlement of leave units to employees has been specified through a stored procedure rule. You can view the name of the stored procedure rule, in the “Rule” field.
Entitlement Units	If “Units” is displayed in the “Entitlement” field, this field will show the actual number of leave units to which the employees in the organization are entitled.
Rule	If “Rule” is displayed in the “Entitlement” field, you can view the following: The name of the stored procedure that determines the leave entitlement of employees, in the “Rule” field. The “View Entitlement Rule” hyperlink, which will be displayed alongside. Select it, to view the stored procedure rule.
Posting	One of the following is displayed, to indicate the required type of leave posting. “Units”: it implies that the maximum and minimum number of leave units, for which the employees can apply at a stretch, have been specified for all the employees as a whole. “Rule“: it implies that the posting of leave units to employees has been specified through a stored procedure rule. You view the name of the stored procedure rule, in the “Rule” field.
Rule	If “Rule” is displayed in the “Posting” field, you can view the following: The name of the stored procedure that determines the leave posting of employees, in the “Rule” field. The “View Entitlement Rule” hyperlink, which will be displayed alongside. Select it, to view the stored procedure rule.
Maximum Value	If “Units” is displayed in the “Posting” field, this field shows the maximum number of leave units for which an employee can apply. For example, if an employee avails “casual leave“, he or she can apply for a maximum of 4 days only.
Minimum Value	If “Units” is displayed in the “Posting” field, this field shows the minimum number of leave units for which an employee can apply. For example, if an employee avails “casual leave“, he or she can apply for a minimum of ½ a day.
Grace Period for Leave Application & Alteration	The period for which you can backdate the leave application. Tell me more.
No of Times(Per Year)	The number of times the employee can apply for the specific leave type during a year.
No of Times (Per Service)	The number of times the employee can apply for the specific leave type during his tenure in the organization.
Maximum Units (Per Year)	The maximum number of leave in units that can be taken in a year.
Maximum Units (Per Service)	The maximum number of leave in units that can be taken by the employee during his tenure in the organization.
Confirmation Mandatory	The system displays any one of the following options "Yes" indicates that to avail the specific leave, it is mandatory that the employee is confirmed. "No" indicates that to avail the specific leave, it is not mandatory that the employee is confirmed.
Minimum Service	The number of days/months/weeks/years of service required to avail the specific leave type. Select the units of service from the adjacent drop-down list box.
Allow Future Dated Leave	The system displays any one of the following options "Yes" indicates that you can allow future dated leave "No" indicates that you cannot allow future dated leave
Strictly Day - Based	From the drop-down list box, select any one of the following options "Yes" indicates that you can avail only a full day as leave. Half day leave cannot be availed. "No" indicates that you can avail full day as well as half day leave.
Allow Leave on Non- Working Days	The system displays any one of the following options "Yes" indicates that you can allow leave on non working days. "No" indicates that you cannot allow leave on non-working days.
Allow Negative Balance	If the “Allow Negative Balance” box is checked, it indicates that the employee can carry forward the negative leave balance to the next year. Tell me more.
Maximum Balance Units	If the “Allow Negative Balance” box is checked, this field shows the maximum number of negative leave units that an employee can maintain, at any given point of time.
Carry Over	If the “Carry Over” box is checked, it indicates that the employee can carry forward the available leave balance to the next year.
Carry Over	One of the following is displayed, to indicate the type of leave carry-over. “Units”: it implies that the number of leave units that the employees can carry over to the next calendar or periodicity has been specified for all the employees as a whole. “Grade – Level”: it implies that the number of leave units that the employees can carry over to the next calendar or periodicity has been specified separately for each grade –level combination. You can select the “View Grade - Level Carry Over” hyperlink, to view the details. “Rule”: it implies that the number of leave units that the employees can carry over to the next calendar or periodicity has been specified in the form of a stored procedure rule. You view the name of the stored procedure rule, in the “Rule” field.
Rule	If “Rule” is displayed in the “Carry Over” field, you can view the following: The name of the stored procedure that determines the leave carry over of employees, in the “Rule” field. The “View Carry Over Rule” hyperlink, which will be displayed alongside. Select it, to view the stored procedure rule.
Maximum Carry Over Units	If “Units” is displayed in the “Carry over” field, this field will show the maximum number of leave units that can be carried over to the subsequent year.
Encashable	If the “Encashable” box is checked, it indicates that the employees can encash their leave balance at any point of time.
Encashment	One of the following is displayed, to indicate the type of leave encashment. “Units”: implies the number of leave units that the employees can encash at any point of time has been specified for all the employees as a whole. “Grade – Level”: ”: it implies that the maximum number of leave units that the employees can encash has been specified separately for each grade -level combination. You can select the “View Grade - Level Encashment” hyperlink, to view the information specific to each grade -level combination.. “Rule”: it implies that the number of leave units that the employees can encash has been specified in the form of a stored procedure rule. You view the name of the stored procedure rule, in the “Rule” field.
Rule	If “Rule” is displayed in the “Encashment” field, you can view the following The name of the stored procedure that determines the leave encashment of employees, in the “Rule” field . The “View Encashment Rule” hyperlink, which will be displayed alongside. Select it, to view the stored procedure rule.
Maximum Encashment Units	If “Units” is displayed in the “Encashment” field, this field will show the maximum number of units that can be encashed at the end of the current year.
Quick Leave	If “Yes” is displayed, it indicates that the employees can avail quick leave. This means that the system will allow the employee to by-pass the normal process of leave application authorization. Select the “View Grade – Level Quick Leave” hyperlink, to view a stored procedure rule that will determine the applicability of quick leave for the employees under specific grade -level combinations
Leave Reasons Mandatory	If the “Leave Reasons Mandatory” box is checked, it indicates that it is mandatory for the employees to specify the leave reason in their leave applications.
Supporting Documents Needed	If “Yes” is displayed, it indicates that the employees must produce supporting documents along with the leave application. Certain leave types may require medical certification for example, Sick leave or Maternity leave
Affect Service Period	If “Yes” is displayed,, it indicates that availing this type leave will affect the service period. Certain leave types that the employee will avail may affect his or her service growth in the organization. Tell me more.
Comments	Any comment pertaining to the “View Leave Type” activity,

To view the history of leave type

You can view the history of the previous versions of the leave type record.

Effective From	The date from which the corresponding version of the leave type record is effective.
Effective To	The date until which the corresponding version of the leave type record is effective.

Select the “Previous” pushbutton to view the previous version of the record.
Select the “Next” pushbutton to view the next version of the record.

To proceed

Select the “ View Leave Group” link at the bottom of the “View Leave Type “ page.
Select the “View Leave Type” link from the bottom of “View Leave Type” page.

6 Hyperlinked topics below

Page Objective

Use this page to view the attributes of an existing leave type.