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Click the “Invoice Summary” tab in the "Manage Invoice" page.
The “Invoice Summary” page appears.
The system displays the following in the “Invoice Summary” group box:
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Material |
The amount of invoice value billed for materials, against the work unit |
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Labour |
The amount of invoice value billed for labour, against the work unit |
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Other Resources |
The amount of other resources, billed against the work unit |
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External Repair |
The amount of invoice value billed for external repair, against the work unit |
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External Services |
The amount of invoice value billed for external services, against the work unit |
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Fixed Price |
The fixed amount charged, if any, for a work unit |
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Addl. Charges |
The amount of invoice value billed for additional charges, against the work unit |
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Taxes |
The amount of taxes chargeable in the invoice |
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Charges |
The amount of other charges chargeable in the invoice |
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Discounts |
The amount of discount provided to the customer |
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Total Invoice Amount |
The computation includes the Labour, Material, Resources, along with tax and charge amount, and deducting the discount amount. The formula is (Material + Labour + Resources + Tax + Charge – Discount). |
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With-holding Tax |
The tax amount that is deducted from the total invoice amount |
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Inv. Amt. before Adjustment |
Total invoice amount-Withholding tax |
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Adjusted Amount |
The amount that has been adjusted till date. |
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Net Invoice Amount |
Inv. Amt. before Adjustment – Adjusted Amount |
Enter the following details in the “Receipt Information” group box:
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Pay Term |
Specify the code identifying the pay term that is set in the customer order (Alphanumeric, 15). This pay term is defined in the “Pay Term” business component and selected for the customer order in the “Repair Order” business component. Help facility available |
Note: You can change the above field only if you have set the “Modify Pay Term” flag in the Set Function Defaults activity to “Yes”. The system does not allow change of the pay term if the “Modify Pay Term” is set to “No”.
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Anchor Date |
Select the date from which the payment schedule of the invoice is calculated (Date Format). |
Note: If “Anchor Date Option” is set to “Supplier Invoice Date”, the system displays the invoice date in the above field by default Click the “Save Inv. Summ.” pushbutton to save the entered details in the “Invoice Summary” tab.
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Receipt Method |
Use the drop-down box to select the receipt method that has been set for the customer. The system displays “Regular” by default. |
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Receipt Type |
Use the drop-down box to select the mode in which the payment is received for the invoice, such as “Cash” or “Credit”. |
Click the “Save Inv. Summ.” pushbutton to save the entered details in the “Invoice Summary” tab.
Note: The “Save Inv. Summ.” should be clicked before clicking on the “Save” or “Save and Authorize” pushbutton to save the details entered in the tab level.
Save an Invoice
Click the “Save” pushbutton to save an invoice.
Note: Check the box beside the “Draft” field if you want to save the prepayment invoice in the “Draft” status.
The system generates a unique number identifying the invoice
Status Update
The system updates the status of the invoice as “Draft” if the “Draft” field is checked.
The system updates the status of the invoice as “Fresh”.
T/C/D Details
The system calculates the tax, charge and discount applicable for the parts.
The system saves the TCD code along with the variant and the TCD amount in the transaction currency and debits the “TCD Account” when the “TCD Type” is “Tax” or “Charges”.
The system saves the TCD code along with the variant and the TCD amount in the transaction currency and credits the “TCD Account” when the “TCD Type” is “Discount”.
The system credits the TCD Amount in the “Customer Control Account” if it is lesser than zero and debits the TCD Amount if it is greater than zero.
Note: The total TCD Amount for the invoice is calculated as the sum of all TCD Amounts that have TCD Type as “Invoice Tax”, “Invoice Charge”, “SO Tax” or “SO Charge” less the sum of all TCD Amounts that have TCD Type as “Invoice Discount” and “SO Discount”.
The system does not allow modification of taxable amount if the option setting “Allow Modification of Taxable Amount” in the “Set Function Defaults” activity of the current business component is set as “No”.
Payment Schedule
The system generates a payment schedule after saving the modifications made to the tax, charge or discount details and based on the pay term defined for the invoice and receipt mode for payment.
Payment Schedule for electronic payment
The system generates a payment schedule after saving the modifications made to the tax, charge or discount details and saves the bank details required for the Electronic Payment.
Save and Authorize an Invoice
Click the “Save and Authorize” pushbutton to save an invoice.
If you have selected the Auto Adjust check box, the system creates the customer balance adjustment, if any credit document exists for Bill to Customer # and customer order # combination.
Upon auto adjustment, the invoice is authorized and the status of the invoice is set as ‘Adjusted' or 'Partially Adjusted'
The system generates a unique number identifying the invoice.
Status Update
The system updates the status of the invoice as “Authorize”.
T/C/D Details
The system calculates the tax, charge and discount applicable for the parts.
The system saves the TCD code along with the variant and the TCD amount in the transaction currency and debits the “TCD Account” when the “TCD Type” is “Tax” or “Charges”.
The system saves the TCD code along with the variant and the TCD amount in the transaction currency and credits the “TCD Account” when the “TCD Type” is “Discount”.
The system credits the TCD Amount in the “Customer Control Account” if it is lesser than zero and debits the TCD Amount if it is greater than zero.
Note: The total TCD Amount for the invoice is calculated as the sum of all TCD Amounts that have TCD Type as “Invoice Tax”, “Invoice Charge”, “SO Tax” or “SO Charge” less the sum of all TCD Amounts that have TCD Type as “Invoice Discount” and “SO Discount”.
The system does not allow modification of taxable amount if the option setting “Allow Modification of Taxable Amount” in the “Set Function Defaults” activity of the current business component is set as “No”.
Payment Schedule
The system generates a payment schedule after saving the modifications made to the tax, charge or discount details and based on the pay term defined for the invoice and receipt mode for payment..
Payment Schedule for electronic payment
The system generates a payment schedule after saving the modifications made to the tax, charge or discount details and saves the bank details required for the Electronic Payment.
Delete and Invoice
Click the “Delete” pushbutton to delete an invoice.
Note: An invoice can be deleted only when it is in the “Fresh” or “Draft” status.
Status Update
The system updates the status of the invoice as “Deleted” and Accounting Information is updated.
Return an Invoice
Click the “Return” pushbutton to return an invoice.
Note: An invoice can be returned only when it is in the “Draft” status.
The system does not allow modification of taxable amount if the option setting “Allow Modification of Taxable Amount” in the “Set Function Defaults” activity of the current business component is set as “No”.
Status Update
The system updates the status of the invoice as “Returned” and Accounting Information is updated.
The following links are displayed in the “View Info” group box:
Select the “Accounting Information” link at the bottom of the page to view the account posting details of the invoice.
Select the “Payment Schedule” link to see the details of the payment schedule.
Select the “View Invoice” link to see details about the invoice.
Select the “Print Invoice” link to print the selected invoice.
To proceed, carry out the following:
Select the “CO Based Release Info.” tab page to view all the Customer Order based Invoice releases from ‘Process Invoice’ activity that have been included in the Customer Invoice.
Select the "Monthly Release Info." tab to view all the monthly usage based and/or monthly fixed charges based releases from ‘Process Monthly Invoice’ release activity that has been included in the Customer Invoice.
Select the “Direct Info.” tab to view/record charges levied and to compute the invoice amount. (For Prepayment and Direct Prepayment invoice types)
Select the “T/C/D Details” tab to enter any additional tax, charge and discount details for the invoice apart from the existing ones.(For Prepayment, Direct Prepayment and Service invoice types) to enter any additional tax, charge and discount details for the invoice apart from the existing ones.(For Prepayment, Direct Prepayment and Service invoice types)
Select the “Adjustment Log” tab to view adjustments of prepayment invoices made against any of the Customer Orders in the invoice (For Service Invoice Type only)
