Create Stock Conversion – A summary of the activity

This activity facilitates conversion of ownership, stock status, condition and, storage location of parts available in stock in a warehouse.

Stock Conversion is an inseparable part of Inventory Management in a variety of business scenarios, such as

• Change in ownership of parts from Internal to Customer and vice versa

• Change in stock status of parts between Internal and Customer ownership and vice versa

• Change in condition of damaged / part mishandled / shelf life expired parts on re-certification. For example, a warehouse clerk may want to change the condition from Unserviceable as a result of recertification.

• Change storage location as result of the above events. On change of the ownership of a  part from Customer to Internal, the zone and bin of the part is  

Stock Statuses describe the usage value of material held in stock. Materials acquire different statuses over a period of time. While some of these changes are triggered through normal stock maintenance activities (for example, a lot maybe automatically “quarantined” on expiry of the prescribed shelf life), inventoried stock might be subjected to a manual status conversion.

Ownership of parts is typically held by customers, suppliers or organizations. Customer and suppliers are also referred to trading partners. These trading partners and the organization referred to as Internal are mapped to one or more stock statuses. This implies that parts can only hold stock statues to which their owners/trading partners/Internal are mapped. You can convert stock status of a part or its ownership along with the stock status. However, the new stock status must be valid for the new owner/trading partner. Conversion of stock statuses and ownership of parts can also be carried out in this activity. Permitted Stock Conversions

Condition of parts in stock can be changed, such as a Serviceable part can be converted into an Overhauled part. On change of condition, the system posts relevant entries in the finance books and also revalues the converted parts on the basis of Condition Based Valuation method.

Storage location change subsequent to conversion can also be carried out in this activity by specifying a new zone/bin for the converted parts.

Getting familiar with the pages inside

What you can do in this activity

Choose a numbering pattern for the stock status conversion document

Convert stock from one status to another

Convert stock from one ownership to another

Change zone and bin details

Change part condition

Choose a numbering pattern for the stock status conversion document

You can specify the pattern in which the stock status conversion document must be numbered.

• Select the required numbering type from the “Numbering Type” drop-down list box in the “Stock Conversion Information” group box.

On clicking the “Create Stock Conversion” pushbutton, the system generates the number for the stock status conversion document, based on the numbering type selected.

Convert stock from one status to another

You can convert the status of stockable material from one predefined status to another.

This page enables you to convert certain quantities of a part from one stock status to another and maintain the record of the conversion status.

• Enter the details in the “Stock Conversion Information” group box.

• Specify the current status of the stock, and the status to which the stock must be converted, in the “Default Values” group box.

• Enter the part numbers of the stock to be converted, in the “Storage Information” multiline.

Convert stock from one ownership to another

• Enter new trading partner type and trading partner for the part you wish to convert ownership in the “Storage Information” multiline

• Enter Part #s for which you wish to convert ownership in the “Storage Information” multiline.

Change zone and bin details

• Enter Zone # and bin # to which you wish to transfer the part after stock conversion in the “Storage Information” multiline.

• Enter Part #s for which you wish to ownership in the “Storage Information” multiline.

Modify condition of parts

• Select the part # for which you wish to change the condition as part of stock conversion in the Create Stock Conversion” page.

• Select the condition of the serial #/lot # of the part that you wish to convert in the Edit Serial # / Lot #/Condition Details page.