Creating Issue Wise Returns

This page allows you to create an issue-wise return documents. Tell me more.

Select the “Issue Wise Returns” link at the bottom of the “Select Reference Document” page.

The “Issue Wise Returns” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed. This format is displayed from the "User Preferences" business component based on the login user ID. If the format is not defined, the system will display the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Return Document Details” group box:

Return #

The number identifying the return document that must be used to create the issue - based material return.

Enter the following in the “Return Document Details” group box:

Numbering Type

Use the drop-down list box to specify the numbering type of the material return. Mandatory. This field is defined in the “Create Numbering Class” activity under the “Document Numbering Class” business component. All the numbering types set for the transaction type in the “Maintenance Return” are available for selection and must be in the “Active” status.

Note: You must not select a numbering type that is mapped to a group company, if the maintenance return is being created for the login company.

However, if you are creating the maintenance return for a warehouse exclusively mapped to a group company and, if "Separate Numbering Type for Trading Partner Transactions" between the login company and the group company is ‘1’ in the Maintain Options for Partner Transactions activity of Organization Setup, the system automatically generates the maintenance return # on creation based on the numbering type set for the Inter Warehouse Maintenance Return transaction in the same activity. If "Separate Numbering Type for Trading Partner Transactions" is set as ‘0’, you can select the numbering type for generating the maintenance return #.

The system displays the following:

Return Type

The type of the return which is “Maintenance”

Enter the following:

Status	Use the drop-down list box to specify the status of the return document. Mandatory. The system provides the options: “Fresh” or “Draft”.
Return Category	Use the drop-down list box to select the category to which the return belongs. The system lists all the return categories defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the return category. The system leaves the field blank by default.
Return Warehouse #	Use the drop-down list box to select the warehouse number to which the spares are returned. Mandatory.
Return Date	The date on which the parts are returned. Mandatory. (Date Format)
User Status	Use the drop-down list box to specify the user-defined status of the material return. The system lists all the “Active” quick codes of the “User Status” type as defined in the “Create Quick Codes” activity of the current business component. By default the system leaves the field as blank.

The system displays the following in the “Reference Document Details” group box:

Ref. Document Type	The type of the return document, which will be "Maintenance".
Ref. Document #	The number identifying the reference document for which the parts must be returned.
Ref. Doc Location	The organization unit in which the reference document is located

The system displays the following as defined in the reference document, in the “Trading Partner Information” group box:

Trading Partner #	The code identifying the trading partner.
Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”.
Trading Partner Name	The name of the trading partner.

Note: The system retrieves the Trading Partner #, and Trading Partner Type from the corresponding issue document and Trading Partner Name from the interacting “Customer/Supplier” component.

Enter the following in the “Additional Search” group box:

Part #

A unique number identifying the part (Alphanumeric, 40). Ensure that the part number is already defined in the “Create Parts Main Information” activity of the “Part Administration” business component and is in the “Active” status.

Help Facility available.

Issue #

A unique number identifying the parts issue document (Alphanumeric, 40. Ensure that the issue number is already defined in the “Create Maintenance Issue” activity of the “Stock Issue” business component and is in the “Active” status.

Help Facility available.

Click the “Get Details” pushbutton to retrieve the details:

The system displays the following:

Base Currency

The base currency of the logged on organization unit.

The system displays the following in the “Parts Information” multiline:

Line #	The work order line number for every part returned, if the reference document type is “Component Work Order”.
Note: If the reference document type is other than “Component Work Order”, this field will be left blank.
Issue #	The number identifying the issue document.
Task #	The task associated with the work order for every part returned, if the reference document type is “Component Work Order”.
Note: If the reference document type is other than “Component Work Order”, this field will be left blank.
Issue Part #	The number identifying the part that was issued.
Note: The “Issue Part #” will be left blank, if the reference document is “Component Work Order”, work order type is “Fabrication” and material type is “Main Core”.
Lot #	The number identifying the lot to which the part belongs.
Serial #	The serial number of the part that is returned.
Return Basis	The basis on which the part must be returned, which could be "Core", "Excess" or "Returnable". If “Returnable”, the system ensures that the returned part is same as the issued part.

Note: The system displays the return basis as “Excess”, if the issue basis of the part is set as “Non-Returnable” in the “Part Administration” business component.

Enter the following in the “Parts Information” multiline:

Return Classification	Use the drop-down list box to specify the classification of the returned part. The system lists all the “Active” quick codes of the type “Return Classification” as defined in the “Create Quick Codes” activity of the current business component. By default, the system leaves the field blank.
Note: This field must be left blank, if the “Return Basis” is “Returnable” and if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.
Return Part #	The number identifying the part to be returned to the warehouse (Alphanumeric, 40). Ensure that the part number is defined in the “Create Parts Main Information” activity of the “Part Administration” business component. Ensure that the returned part has a value, when the part quantity is returned without issuing a part. If “Return Basis” is returnable then return part number should be same as issue part number. By default the system displays the issued part as the return part Help facility available.
Note: The system validates if the Part Classification is allowed in the return warehouse, based on the Part Classification mapped to the warehouse in the “Storage Administration” business component. Note: If the Part Classification is set as “None” or not defined in the “Part Administration” business component, then the part is classified as Non-Repairable.
Return Qty.	The quantity of the part, which is to be returned to the warehouse (Decimal).

Note: The system updates the return quantity as 1, on clicking the “Create Material Return” pushbutton, if the returned part is serial-controlled, or both serial-controlled and lot-controlled.

Note: Ensure that the return quantity is specified, if the returned part is lot-controlled or none-controlled.

Return UOM

The unit of measurement of the spare part that is returned (Alphanumeric, 10) Mandatory. Ensure that the UOM is already defined in the “Create UOM Information” activity of the “Unit of Measurement Administration” business component and is in the “Active” status.

Help facility available.

Note: If the transaction UOM is different from stock UOM check in part administration component and in interactive UOM component provided that conversion exists between the transaction UOM and the stock UOM for the part.

Return Stock Status

Use the drop-down list box to select the return stock status. The system lists all the active system-defined and user-defined stock statuses mapped for the “Maintenance Return” transaction type in the “Create User Defined Stock Status” activity of the “User Defined Stock Status” business component. By default, the system leaves the field blank, if the Return Basis is “Core”.

The system ensures the following:

If the Return Basis is “Core”, the return stock status is same as in stock maintenance table for the part/ serial/ lot.
The ownership of the return stock status is same as the ownership of the stock status as in stock maintenance table for the part/ serial/ lot.
The trading partner # of the return serial/ lot is same as trading partner of the return serial/ lot as in stock maintenance table.
The return stock status is “PBH”, if the return serial/ lot type is “New” and the part is under PBH.
The return stock status selected is of ownership “Customer”, if the return serial/ lot type is “New” and the ownership of the aircraft/ component referenced is “Customer”.
The return stock status selected is of ownership “Internal”, if the return serial/ lot type is “New” and the ownership of the aircraft/ component referenced is “Internal”.
The return stock status ownership is not “Supplier”, if the return serial/ lot type is “New” and there is no reference of an aircraft/ component.

The system updates this field with the following, if this field is not selected:

Updates as “PBH”, if the return serial/ lot type are “New” and the part is under PBH.
Updates with the preferred stock status of the aircraft/ component, if the return serial/ lot type are “New” and there is a reference of an aircraft/ component.
Updates with the stock status as set in the “Set Option” activity of the “Logistics Common Master” business component, if the return serial/ lot type are “New” and there is no reference of an aircraft/ component.

Note: The stock status of the part must be set to “PBH” or “Customer Goods”, only if the stock status of the issued part is “PBH” or “Customer Goods”.

The system displays the following:

To Stock Status

To Stock Status is same as the Return Stock Status

Enter the following in the “Parts Information” multiline:

Return Serial #

The number identifying the serial number of the part that is returned (Alphanumeric, 40) This field is applicable only when the part is serial-controlled or both lot-controlled and serial-controlled. Ensure that the returned serial number is already defined for the part selected in the “Stock Maintenance” business component and the part is in the required status.

The system ensures that this field is left blank, if the Return Serial/ Lot Type are set as “New”.

Note: If you are working in the Main base, the return serial # you specify must not belong to a warehouse that is currently offline.

Manufacturer Serial #

A unique number identifying the serial issued by the manufacturer (Alphanumeric, 18). The system retrieves the Manufacturer Serial # for the Part #-Serial # combination from the “Stock Maintenance” business component.

Note: The manufacturer serial # must be unique for the return serial # of the returned part #.

Note: If the returned part is serial number controlled, then the returned serial number for the part selected should be available in the “Stock Maintenance” business component

Note: If the issue basis of the part being returned is set as “Returnable” in the “Part Administration” business component, then only those serial numbered parts which are “Issued” would be returned

Note: The returned serial number should be unique for the multiline.

Note: The system ensures the following, if the returned part is a serial controlled or serial lot controlled part and the Manufacturer Serial # is entered:

1. The Manufacturer Serial #- Returned Part # combination is valid

2. The available quantity of the Manufacturer Serial # is not greater than zero in any warehouse

If the Return Serial/ Lot Type is set as “New”, the system ensures the following:

3. The Manufacturer Serial #- Returned Part # combination does not exist in the “Stock Maintenance” business component..

4. The Manufacturer Lot #- Returned Part # combination does not exist in the “Stock Maintenance” business component.

If the Return Serial/ Lot Type is set as “Existing”, the system ensures the following:

1. The Return Serial # / Return Lot # exists in the “Stock Maintenance” business component.

2. Updates the Return Serial/ Lot Type as “Existing”, if it is left blank and if the entered Return Serial # / Return Lot # is available in the system.

Return Lot #

The number identifying the lot to which the part belongs (Alphanumeric, 18) This field is applicable only when the part is lot-controlled or both lot-controlled and serial-controlled. Ensure that the lot number is already associated with the warehouse/ zone/ bin in the “Stock Maintenance” business component and has the required quantity in the required status.

Generates new lot #/manufacturer lot # on creation of Return document.

Manufacturer Lot #

A unique number identifying the lot number issued by the manufacturer (Alphanumeric, 18). The system retrieves the Manufacturer Lot # for the Part #-Lot # combination from the “Stock Maintenance” business component.

Note: If the Return Basis is “Core”, the Part Type of the Return Part is Lot Controlled and the Return Serial / Lot Type is set as “New”, the system ensures that the Manufacturer Lot # is entered only if the “Mandate Lot # for Core Returns” Is set as “Yes” in the “Logistics Common Master” business component.

Generates new lot #/manufacturer lot # on creation of Return document.

Return Serial/ Lot Type

Use the drop down list box to select the return serial / lot type of the part. The system lists the following options:

Existing – Select this option if the Return Serial # / Return Lot # exists.
New – Select this option if the Return Serial # / Return Lot # is new.

The system leaves the field blank by default.

For the Part # - Serial # or Part # - Lot # combination, the system retrieves and displays the Manufacturer Serial # or Manufacturer Lot #, as defined in the “Stock Maintenance” business component.

For the newly added line items, if "Return Serial / Lot Type" is set as "New" the value entered in "Manufacturer Serial # / Manufacturer Lot#"-Part# combination should not be existing in Stock Maintenance, On submit system will generate the Serial No / Lot No based on numbering type set in Part administration.

Return of new serial # of part in Offline area

Note: The system ensures that the lot details are entered, if (i) the part is lot controlled part (ii) the Return Basis is “Core” and (iii) the “Mandate Lot # for Core Returns” is set as “Yes” in the “Logistics Common Master” business component.

Certificate Type

Use the drop-down list box to select the certificate type associated with the part. The system retrieves the certificate type from the “ Stock Maintenance” business component. This field is mandatory, if the Certificate Date / Certificate # is entered.

Certificate #

The ID of CoM (certificate of maintenance) for the returned part.

This field is mandatory, if

“Certification Reqd?” is Mandatory for the part in Part Administration.
Certificate Type or Certificate Date is entered.
“Certificate Information for Serviceable Parts” under the category Stock Return in the Set Inventory Process Parameters” activity of Logistics Common Master is set as ‘1’.

This field can be left blank, if

Part Type is Component
“Certification Reqd?” field is set as ‘Optional’ for the part in Part Administration.
“Certificate Information for Serviceable Parts” under the category Stock Return in the Set Inventory Process Parameters” activity of Logistics Common Master is set as ‘0’.

However, regardless of the definition of the “Certificate Information for Serviceable Parts” parameter, the certificate # is not necessary for a part, if

Part control type is None-Controlled
Return Warehouse is Unserviceable
Return Condition is Unserviceable or Phase Out

Certificate Date

The date on which the certificate was issued. The certificate date must be in the same format as displayed in the “Date Format” field. Ensure that the certificate date is earlier than or the same as the current date. This field is mandatory, if the Certificate #/ Certificate Type is entered.

Note: You must enter either Certificate details or Expiry Date, if the returned part has a shelf life.

Enter the following in the “Parts Information” multiline:

Expiry Date

The date of expiry of the part being returned. (Date Format).

Note: The expiry date can be ignored, if the part being returned is not “Shelf Life” controlled in the “Part Administration” business component.

Note: If the part being returned is “Shelf Life” controlled in the “Part Administration” business component and the expiry date is not entered then the system,

Calculates the expiry date as the sum of the “Return Date” and “Shelf Life” in days for “Main Core Returns” and for parts with return basis “Returnable” or “Core”.

Retrieves the expiry date from the “Stock Maintenance” business component for parts with return basis “Excess”.

Enter the following fields in the “Part Information” multiline:

Account Usage	Use the drop-down list box to select the account usage. The system displays the “Usage” which is in “Active“ status, as defined in the “Account Rule Definition” (ARD) business component. The system leaves the field blank by default.
Costing Usage	Use the drop-down list box to select the type of the costing usage. The system lists all the “Active” user-defined “Usages” as defined in the “Cost Center Rule Definition” business component. The system leaves the field blank by default.

The system displays the following fields in the “Parts Information” multiline:

Condition Returned	The condition in which the stock is being returned. The system updates as “Serviceable”, if the Return Serial/ Lot Type is set as “New” and the Return Part # is of type “Component”.
Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”.
Trading Partner #	The code identifying the trading partner.

The system displays the following fields in the “Parts Information” multiline:

Part Description	The textual description of the part.
Part Type	The type of the part (such as components) being returned.
Part Control Type	The part control type of the requested part, which could be one of the following:
	Lot-Controlled – This indicates that the part is lot -controlled.
	Serial-Controlled – This indicates that the part is serial-controlled.
	Lot- & Serial-Controlled – This indicates that the part is both lot-controlled and serial-controlled.
	None – This indicates that the part is not lot-controlled or serial-controlled.
Expense Type	The type of expense incurred while purchasing the part, which could be either “Capital” or “Revenue”.
Value	The value of the part that is returned against each reference document.
Issued Quantity	The number of parts that were issued (Decimal).
Issued UOM	The unit of measurement of the part issued.
Issue Warehouse #	The warehouse from which the part was issued.

The system displays the following:

Material Type

The material type, which could be “Main Core” or “Regular”.

Enter the following field in the “Other Details” group box.

User- Defined Detail – 1	User- defined details of the parts returned.
User- Defined Detail – 2	User- defined details of the parts returned.
Remarks	Textual description of the return document.
Returned By	The user name and code of the person who returns the parts.

Enter the following field in the Attachments” group box.

File Name

The name of the file used for document reference that is associated with the stock return (Alphanumeric, 50).

Help facility available

Select the “View File” link provided alongside, to view the file details.
Click the “Create Material Return” pushbutton to create the issue wise returns.

Note: 1)The system does not allow Maintenance Type return, if the part/component is a restricted part with a restriction code that has the process parameter “Allow Maintenance Return” under the entity type Stock Restriction Code in the Define Process Entities activity set as 0/No during the restriction effective period. (You can place restrictions on specific transactions of parts in the “Manage Part Restrictions” activity of Aircraft by associating a restriction code that does not allow these transactions during the period between Effective From and To dates. Restrictions placed on part # via the restriction code apply to all serial #s/lot #s of the part. Restrictions can also be placed on a specific serial # / lot # or on a range of serial #s/lot #s of a part. Process parameters of restriction codes are defined in the “Set Process Parameters” page of “Define Process Entities” activity of Common Master.) 2) If the returned part is of type "Component", the part condition must be allowed in the return warehouse, as specified in the "Edit Warehouse - Stock Status / Condition Allowed" page of the "Storage Administration" business component. For example, if warehouse ‘W001’ is defined to store parts in “New” or “Overhauled” condition, only parts in this condition can be returned to the warehouse. 3) The system does not allow the return of Part # - Serial # that was earlier issued against a ‘Normal’ repair order, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’. Such parts can be received by means of repair receipts only.

If the reference document type is “Shop Work Order” and if the process parameter “Numbering Type for Maintenance Return” under the entity type “Shop Work Order Type” and entity “User-Defined Entities” in the “Defined Process Parameters” activity of Common Master is set as a valid numbering type, the system generates the return # on the basis of the identified numbering type. However, if the process parameter is Null, the return # is generated in accordance with the default numbering type set for the “Maintenance Return” transaction in the Document Numbering Class component.

The system sets the status of the return document as “Fresh”:

1. If the return warehouse is a “Free” warehouse and the serial/lot details are entered for the returned part that is serial/lot controlled.
2. If the return warehouse is a “Normal” warehouse and the placement strategy of all the returned parts is “Automatic” and the serial/lot details are entered for parts that are serial/lot controlled.

The system sets the status of the return document as “Draft”:

1. If the return warehouse is a “Free” warehouse and the serial/lot details are not entered for parts that are serial/lot controlled.
2. If the return warehouse is a “Normal” warehouse, the placement strategy is “Manual” and the storage details or serial/lot details are not entered for the return part.

For serial controlled parts, the system ensures that there exists only one return document in draft or fresh status, for every returned part number-serial number combination.
The system retrieves the zone, bin, issue quantity for the parts to be returned based on the issue document, if the issue warehouse is the same as the return warehouse. Otherwise, if the return warehouse is different from the issue warehouse the system stores the warehouse, zone and bin based on the placement strategy defined for the Trading Partner #-Warehouse-Part combination.
The system updates the “Component Work Order Reporting” and “Flight Log” business components with the details of the returned quantity for each work order line number and A/C Maint. Exe. Ref # line number, if the reference document type is “Component Work Order” or “A/C Maint. Exe. Ref # ”.
Ensures that the valuation method exists for the Return Classification-Return Basis-Expense Basis combination in the “Valuation Policy For Return Classification” multiline in the “Set Options” activity of the “Stock Maintenance” business component. The system ignores this validation if the parts have issue basis “Returnable” and Material Type “Main Core” and if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.
For parts that are of the types “Serial Controlled”, “Lot Controlled” or “Serial and Lot Controlled”, the system performs the following on clicking the “Create Material Return” pushbutton.

1. Ensures that the warehouse is mapped to the trading partner as “Exclusive” or “Shared” storage category, if the warehouse is “Free”.
2. Ensures that the “Warehouse-Zone” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse is “Normal” and the zone is “Free”.
3. Ensures that the “Warehouse-Zone-Bin” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse, zone and bin are “Normal”.
4. Ensures that at least one storage area is mapped as either "Exclusive" or "Shared" storage category for the given trading partner (Customer/Supplier), if the “Warehouse #” is not specified.

The system ensures that the value of the returned part is “Zero”, if the “Part Expensing Policy” is set as “On Receipt” in the interacting “Part Administration” business component.
The sysem ensures that the “Non-Stockable” field is set as “No” in the interacting “Part Administration” business component for each part in the Material Return document.
Generates new lot #/manufacturer lot # on creation of Return document.

To proceed, carry out the following

Select the “Storage Information” link at the bottom of the “Issue Wise Returns” page to update the material return details.

Select the “Edit Material Return” link at the bottom of the “Issue Wise Returns” page to update the material return details.

Select the “Edit References” link at the bottom of the page to update the reference document details.
Select the “Confirm Return” link at the bottom of the page to confirm the return.
Select the “Generate Return Document Report” link at the bottom of the page to generate the shipping document report.
Select the “Manage Part Serial Mod Details” link at the bottom of the page to record / manage the Part – Serial level MOD details.

Refer to "Managing Part Serial Mod Details" topic under the Stock Maintenance business component for further details.

Select the “Upload Documents” link at the bottom of the page to upload various documents associated with the parts.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the various documents that are associated to the return document.

Refer to "Object Attachments" Online Help for further details.

Creating Issue-Wise Returns – An overview

This activity allows you to create an issue-wise return documents . You can create the material return based on the numbering type, the return type, the status, the return category, the number of the return warehouse, the return date selected and the user status. You can also enter additional information like the user- defined details, the remarks pertaining to the return document. You can also specify the user who returns the material.

What you can do in this page

Choose a numbering pattern to generate return number

You can select a numbering type for the return number. A unique return number will be generated by the system based on the numbering type you select in this page.

Select the numbering type in the “Numbering Type” drop-down list box.
Enter all other return details.

On clicking the “Create Material Return” pushbutton, the system creates the issue wise material return using the selected numbering type.