Confirm Material Return

This page allows you to confirm material return.  

• Select the “Confirm Return” link under the “Stock Return” business component.

The “Confirm Return” page appears.

The system displays the following field:

Search for the return document.

• Enter the following fields in the “Search Criteria” group box to search for the return document: (Data entry in these fields is optional.)

Note: The system retrieves only those return documents, which are in the “Fresh” status.

• Select the following checkbox:

• Click the “Search” pushbutton to display the search results:

The system displays the following fields in the “Search Results” multiline:

• Enter the following field in the “Search Results” multiline:

The system displays the following fields:

• Check the box in the “Select” column of the multiline to mark the return document for confirmation or cancellation.

To confirm the maintenance return

• Click the “Confirm Material Return” pushbutton to confirm the maintenance return.

Note: 1) The system does not allow Maintenance Type or General Type return, if the part/component is a restricted part with a restriction code that has the process parameter “Allow Maintenance Return” under the entity type Stock Restriction Code in the Define Process Entities activity set as 0/No during the restriction effective period. (You can place restrictions on specific transactions of parts in the “Manage Part Restrictions” activity of Aircraft by associating a restriction code that does not allow these transactions during the period between Effective From and To dates. Restrictions placed on part # via the restriction code apply to all serial #s/lot #s of the part. Restrictions can also be placed on specific serial #/lot # or on a range of serial #s/lot #s of a part. Process parameters of restriction codes are defined in the “Set Process Parameters” page of “Define Process Entities” activity of Common Master.) 2) If the returned part is of type “Component”, the component serial number must not be associated with any aircraft or any other component in the higher assembly. 3) The system does not allow the return of Part # - Serial # that was earlier issued against a ‘Normal’ repair order, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’. Such parts can be received by means of repair receipts only.

The system updates the status of the return document as “Confirmed”.

• For the part returned with stock status as “PBH”, the system updates the ownership details of the returned part as “Supplier”, owning agency as “Supplier #”, possession status as “PBH” in the “Aircraft” business component.

• The system retrieves the return value of the main core part from the “Component Work Reporting” business component, if the “Repair Exp. - Comp. & Other Repairables” is set as “Add to Stock” in the “Set Options” activity of the “Stock Maintenance” business component.

• If the warehouse that confirmed the return is mapped to the 'Tech Records Queue - New Components' transaction, the system marks the returned parts as pending for technical records update. This implies update of technical records including maintenance programs, parameter values and compliance information of returned parts is mandatory before confirmation of the return document.

• The main core can be returned in serviceable condition, only if all the dependent work orders are in “Closed” and “Pre-closed” statuses as defined in the “Component Work Reporting” business component and if the “Repair Exp. - Comp. & Other Repairables” is set as “Add to Stock” in the “Set Options” activity.

• On return of Main Core in the Shop Work Order, if the Shop Work Order has additional reference to an exchange order and the Exchange Entity is "Top Assembly", then the part is valued based on the parameter "Core Part Valuation for Top-Assy Exchange" defined in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component, as shown in the table.

Note: If the Exchange Entity is "Sub Assembly", the part is valued based on the parameter "Core Part Valuation for Sub-Assy Exchange" in the “Set Inventory Process Parameters” activity as shown in the table.

• Updates the stock levels of the returned part in the respective reference documents and “Stock Maintenance" business component.

• Updates the expiry date of the “Shelf Life” controlled return parts in the “Stock Maintenance” business component.

• Generates an issue document for the returned part if there is a “AOG” or “Normal” pending material request for the returned part, and updates the quantity details in the “Stock Demand Management” business component. If there is a pending material request of “Low” priority for the returned part, the system updates the quantity details in the “Material Request” business component. Status of General/Maintenance stock transfer issues

• The system automatically generates  the MMD reports  for ‘Confirmed’ General/Maintenance stock issues,  if the parameter “Print MMD for General Issue generated in Confirmed status during Receipt pegging to and open MR”/ “Print MMD for Maintenance Issue generated in Confirmed status during Receipt pegging to and open MR” under the category “Stock Management Report” in the Set Inventory  Process Parameters is ‘1’.

Note: The system allocates parts against the material request in the order of “AOG” priority, “Normal” priority and “Low” priority.

Note: For “AOG” and “Normal” material requests if the preferred condition of the requested part is available, then only those parts with the specified condition will be allocated.

• The system validates if the Part Classification is allowed in the return warehouse, based on the Part Classification mapped to the warehouse in the “Storage Administration” business component.

Note: If the Part Classification is set as “None” or not defined in the “Part Administration” business component, then the part is classified as Non-Repairable.

• If there are no pending material requests for the returned part, the system moves the parts to the specified warehouse.

• For the parts with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity of the “Part Administration” business component, and having stock status attribute as “Ownership-Internal”, the system ensures that the core value is specified for the part number and the serial number in the “Maintain Core Value” activity of the “Stock Maintenance” business component.

• For the parts of type “Component” with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity, and having stock status attribute set as “Ownership-Internal”, the system ensures that there exists an Authorized Maintenance Program for the component. This check is not performed if the Authorized Maintenance Program is revised.

• The system ensures that the parts of type “Component” with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity, and having stock status attribute set as “Ownership-Internal”, should have “Overhaul Value” defined in the “Edit Usage Based Schedule” page of the “Component Maintenance Program” business component, same as the lead parameter unit defined in the “Maintain Maintenance Info. for Part” activity of the “Aircraft” bsuiness component.

• For the parts with Expensing Policy set as “Core Value on Phase Out” in the “Maintain Planning Information” activity of the “Part Administration” business component, and having stock status attribute as “Ownership-Internal”, the system updates the total value, variable value and the core value in the “Stock Maintenance” business component, based on the Std. Core Value % specified in the “Maintain Additional Valuation Information” page of the “Part administration” component. This is applicable when new serial number is generated for the parts and when the stock is moved into the warehouse.

Note: For example, if the Std. Core Value % is specified as 20% and if the total value or the stock value of the part is 20,000, then the core value will be updated as 4000 (i.e. 20% of 20,000) and the variable value will be updated as 16000 (i.e. 20000-4000).

• For parts with Expensing Policy set as “Core Value on Phase Out”, Variable Value Basis set as “Life to Overhaul” in the “Maintain Additional Valuation Information” page, stock status attribute set as “Ownership-Internal”, and with Overhaul Value same as the lead parameter unit, the system calculates the return stock value during Hangar Work Order Return and Technical Log Return, using the following formula:

Return Stock Value = Core Value+ New Variable value, where

New Variable Value= Variable Value *(Overhaul Value - Current Lead Parameter Value)/Overahaul Value

• The system considers only the core value for computation of return cost for non-components, if the Expensing Policy for the part is set as “Core Value on Phase Out” and Variable Value Basis is set as “Non-Life”.

• The maintenance cost for CWO based return will be added to the stock or expensed off based on the “Maintenance Expensing Policy” set for the Maintenance Type “Overhaul”, “Repair”, “Inspection” and “Others” in the “Maintain Additional Valuation Information” page of the “Part Administration” business component.

• The system ensures that the value of the returned part is “Zero”, if the Part’s “Expensing Policy” is set as “On Receipt” in the interacting “Part Administration” business component.

• The system ensures that the “Non-Stockable” field is set as “No” in the interacting “Part Administration” business component for each part in the Material Return document.

• The system retains the remaining variable value for the parts if “Carry Forward” is selected in the “Residual Value” drop-down list box in the “Maintain Additional Valuation Information” page, and clears the remaining variable value if “Expense Off” is selected in the “Residual Value” drop-down list box.

• For the specified part / serial # and parts of type “Component”, the system updates the latest Component Replacement document to specify that the part removed from the aircraft / component is returned to the warehouse.

• The part is under “PBH”, if the selected Stock Status is “PBH”.

Note: The system considers only those CR documents of status “Removed”, “Replaced”, “Error Removed”, “Error Replaced” or “Install Reverse”.

• The system updates the issue document only if the part / serial # is issued to an execution document through Maintenance Issue and is returned to the stock against the same execution document through Maintenance Return.

• For the specified part / serial # and parts of type “Component” with Object Type “Others” and Removal Type “Remove only” or “Replacement” the system updates the Component Consumption record to specify that the part / serial # pending for return is returned to the warehouse.

• Updates the stock account code details in the “Finance Book Processing” business component.

• The system ensures that the Certificate # is blank, if the “Certification Reqd?” field is set as “Optional” in the “Part Administration” business component the following conditions are true:

1. The Return Warehouse is not an “Unserviceable” warehouse as defined in the “Material Inquiry” page

2. The Return Part is of Part Type “Component” and the return condition is not “Unserviceable”.

 Note: The system performs financial postings for those parts having “Expense Type – Revenue” and associated with “Stock Status” having stock attribute “Valued” set as “Yes” and Ownership is “Internal” in “User Defined Stock Status” and having value greater than zero in return transactions.

Note: On confirmation of the return document, the system updates the return value in the corresponding reference documents “Shop Work Order/Techlog/Issue wise/General/Hangar Work Order” for the returned part/serial/lot/stock status combination for that particular reference document.

Note: On confirmation of return, the system updates the return cost of all the parts in the CWO corresponding to the part# - serial# - lot# combination, on completion of the shop work order.

Automatic generation of repair orders for returned parts

On confirmation of a maintenance return, the system automatically generates a repair order in Draft/Released status, if

• The option “Set up RO automatically on Maintenance Return” is ‘1’ under the Repair Order category in the Set Purchase Options activity in Logistics Common Master.

• The warehouse is 'Unserviceable'.

• The return stock status of the part is ‘Internal’.

For a repair order thus generated in the ‘Released’ status, the system further proceeds with the generation of an equivalent repair order issue in ‘Confirmed’ status, if;

The "Confirmation of Repair Order Issue generated during Release of Repair“ parameter under category “Process Automation” in the “Set Warehouse Process Parameters” activity of Storage Administration is '1' for the warehouse, on confirmation of maintenance return. However, if "Confirmation of Repair Order Issue generated during Release of Repair" is ‘0’, the status of the repair order issue generated subsequent to the confirmation of return will be ‘Fresh’.

Generating MMD reports for parts issued for repair

If the status of the repair order is ‘Confirmed’ and, if the process parameter “Print MMD for Repair Order Issue generated in Confirmed status upon Release of Repair Order for shipping” under the category “Stock Management Report” in the Set inventory Process Parameters activity of Storage Administration is ‘1’, a MMD report is automatically generated for the parts issued for repair.

Calculating the value of returned parts

• The system calculates the value of only those parts whose Expense Type is set as “Revenue”, stock status attributes “Valued” and “Ownership-Internal” set as “Yes” in the “User Defined Stock Status” and parts having value greater than zero.

Note: If the part is returned through “Goods Receipt”, “Unplanned Receipt” or “Opening Balance” receipt transactions, the system calculates the value of the returned part based on the valuation method “Standard Cost”, “Weight Average Rate”, “LIFO”, “FIFO” or “Actual Cost”. Else the system calculates the value of the part using  the “Standard Cost” Valuation Method.

• For parts with expense type as “Capital”, the system considers the value of the returned part as zero.

• For parts with expense type as “Revenue”, the system calculates the value of the returned part based on the “Parts Expense Basis” option setting in the “Set Options” activity of the “Stock Maintenance” business component.

• If the option for “Parts Expense Basis” is set as “Expense At First Issue” in the “Stock Maintenance” business component, the following are applicable:

• 1. The system calculates the rate as [(Issue Part Rate / Issued Quantity of the Part) * Return Quantity] based on the issue cost, irrespective of the valuation method for parts. This is applicable only for “Returnable” parts.

  2. The system calculates the rate as the “Average Issue Cost” for parts with valuation methods other than “Actual cost”. This is applicable only for parts with return basis as “Excess”.

  3. The system calculates the rate at “Actual Cost” for parts with valuation method as “Actual Cost”. This is applicable only for the parts with return basis as “Excess”.

  4. The system considers the rate of the part returned as zero, irrespective of the costing method. This is applicable only for the parts of type “Component” with issue basis as “Core-Returnable”, where the issue flag is set as “Yes” for the part.

  5. The system calculates the rate at “Actual Cost”: This is applicable when the valuation method of the part is “Actual Cost”, the part is of type “Component”, the issue basis is “Core-Returnable” and the issue flag is set as “No” for the part.

  6. The system calculates the rate at “Average issue Cost”, if the valuation method of the part is “Standard Cost“ / “Weighted Average“ / “LIFO“ / “FIFO“, the part is of type “Component”, the issue basis is “Core-Returnable” and the issue flag is set as “No” for the part.

• If the option for “Parts Expense Basis” is set as “Expense At Retirement” in the “Stock Maintenance” business component: and the valuation method of the returned part is “Weighted Average”, the system calculates the cost of each part returned on the issue basis and the return basis.

• For parts with Return Basis other than  “Returnable”, if the “Return Valuation Based On Return Classification” field is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component, the system calculates the return value based on the following logic:

1. 1. If the Return Valuation for the Expense Basis-Return Classification-Return Basis combination in the “Set Options” activity of the “Stock Maintenance” business component is “Zero Cost”, the system considers the value of the returned parts as zero.

   2. If the Return Valuation for the Expense Basis-Return Classification-Return Basis combination in the “Set Options” activity of the “Stock Maintenance” business component, is “Valuation Method”, the system calculates the return value using Valuation Method logic set for the returned part in the “Part Administration” business component. If the value calculated is zero then the Issue cost value is taken from the last issue document of the returned part from the “Stock Issue” business component and considered as the returned value. If the issue cost of the returned part is zero then the standard cost of the part is taken from the “Part Administration” business component and considered as the returned value.

   3. If the Return Valuation for the Expense Basis-Return Classification-Return Basis combination in the “Set Options” activity of the “Stock Maintenance” business component is “Issue Cost”, the system calculates the return value using the issue cost logic. If the value calculated is zero then the Valuation method set in the “Part Administration” business component for the returned part is considered as the returned value. If the output of the valuation method is zero then standard cost of the part taken from the “Part Administration” business component is considered as the returned value.

Serial# generation at Field base

For a new manufacturer serial # of a part inducted on confirmation of stock return in an offline area, the system generates serial # in the following way,

• Generates serial # based on the numbering pattern defined for the Offiline Area # under the numbering type that is associated with the transaction “Automatic Serial # Generation in Offline Area” in the Document Numbering Class component, if Serial # Logic for the part is “Automatic Generation”.

• Sets the serial # to the manufacturer serial #, if Serial # Logic for the part is "Mfr. Serial #”.

CAPEX Proposal # reversal

• If on return confirmation of a Capital part, stock status conversion from Internal stock status to Consignment happens, the system reverses the liability made earlier for the part in the CAPES Proposal # budget.

To cancel the maintenance return

• Click the “Cancel Material Return” pushbutton to cancel the maintenance return.

Note: You cannot cancel the maintenance return document, if one or more tasks are in “Closed” status.

• The system updates the status of the return document as “Canceled”.

• The system does not allow the cancellation of return documents with reference document type as “Material Request”, in the following circumstances:  

a) If the execution type of the return document is  “Tech Log” and if the “Tech Log” is in “Confirmed” status.

b) If the execution type of the return document is “Shop Work Order ” and if the “Shop Work Order” is in “Closed” or “Pre closed” status.

• Updates the stock levels of the returned part in the respective reference documents and “Stock Maintenance" business component.

To proceed, carry out the following

• Select the “Edit Material Return” link in the bottom of the page to edit the return details.

Refer to “Modifying Material Return – An Overview” topic for further details.

• Select the “Upload Documents” link at the bottom of the page to upload various documents associated with the parts.

• Select the “View Associated Doc. Attachments” link at the bottom of the page to view the various documents that are associated to the return document.

Refer to “Object Attachments” Online Help for more details.  

What you can do in this page

Confirm return

Confirm return

• Enter the details in the “Search Criteria” group box to search for the return documents that you wish to confirm.

• Select the return documents to be confirmed, in the multiline.

• Click the “Confirm Material Return” pushbutton to confirm the material return document(s).