Modifying general/maintenance details
This page allows you to modify the details of the parts return document. Tell me more.
Select the "Edit Material Return" link beside the “Return #” field. Alternatively, select the hyperlinked return number in the multiline of the same page.
The “Edit Material Return” page appears.
The system displays the following fields in the “Return Document Details” group box:
Return # |
The number identifying the return document for which the details must be modified |
Enter the following fields in the Return Document Details group box:
Status |
Use the drop-down list box to select the status of the return document. Mandatory. The system lists the following options: |
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The system displays the following fields in the “Return Document Details” group box:
Return Type |
The type of the return document, which could be “Maintenance” or “General”. |
Enter the following fields in the Return Document Details group box:
User Status |
Use the drop-down list box to select the user status of the return document. The system lists all the user status defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the user status for the return. |
Warehouse # |
Use the drop-down list box to specify the warehouse, selected for material return. Mandatory. The system lists all the “Active” warehouse numbers defined in the “Storage Administration” business component. The system defaults the warehouse code specified in the return document. |
The system displays the following fields in the “Return Document Details” group box:
Warehouse Description |
The textual description of the warehouse. |
Enter the following fields in the Return Document Details group box:
Return Date |
The date on which the parts are returned to the warehouse (Date Format). Mandatory. |
Note: Ensure that the return date is less than or equal to the current server date.
Return Category |
Use the drop-down list box to select the category of the return document. The system lists all the return categories defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the return category |
The system displays the following in the “Reference Document Details” group box:
Ref. Document Type |
The type of the return document, which could be one of the following: |
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Ref Document # |
The number identifying the reference document for which the parts must be returned. |
Ref. Doc Location |
The organizational unit in which the reference document is located. |
The system displays the following as defined in the return document, in the “Trading Partner Information” group box:
Trading Partner # |
The code identifying the trading partner. |
Trading Partner Type |
The type of the trading partner, which could be “Supplier” or “Customer”. |
Trading Partner Name |
The name of the trading partner. The system retrieves and displays the “Trading Partner Name” from the “Customer/Supplier” business component. |
The system displays the following:
Base Currency |
The base currency of the logged on organization unit |
The system displays the following in the “Part information” multiline:
Line # |
The line number for every returned part listed in the multiline. |
Issue Part # |
The number identifying the part, that was issued. |
Lot # |
The number identifying the lot to which the part belongs. |
Serial # |
The serial number of the part that is returned. |
Return Basis |
Indicates the basis on which the part must be returned, which could be "Core", "Excess" or "Returnable". |
Enter the following in the “Parts Information” multiline:
Return Classification |
Use the drop-down list box to specify the classification of the returned part. The system lists all the “Active” quick codes of the type “Return Classification” as defined in the “Create Quick Codes” activity of the current business component. By default, the system leaves the field blank. |
Note: This field must be left blank, if the “Return Basis” is “Returnable”, the material type is “Main Core” and the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component. Note: Ensure that the Return Classification is not modified for return with reference document type “Return Slip”. |
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Return Part # |
The number identifying the part to be returned to the warehouse (Alphanumeric, 40). Ensure that the part number is defined in the “Create Parts Main Information” activity of the “Part Administration” business component. Ensure that the returned part has a value, when the part quantity is returned without issuing a part. Additional line item is applicable only for SWO based return. The system validates if the Part Classification is allowed in the return warehouse, based on the Part Classification mapped to the warehouse in the “Storage Administration” business component. Help facility available. |
Note: If the Part Classification is set as “None” or not defined in the “Part Administration” business component, then the part is classified as Non-Repairable.
Note: If the returned part is serial-controlled, the stock quantity for the part serial number in the “Stock Maintenance” business component must be zero.
Note: Parts that do not have any issue reference can be returned as additional line items, against a shop work order/technical log.
Return Quantity |
The quantity of the part, which is to be returned to the warehouse (Decimal). |
Note: The system updates the return quantity as 1, on clicking the “Create Material Return” pushbutton, if the returned part is serial-controlled, or both serial-controlled and lot-controlled.
Note: Ensure that the return quantity is specified, if the returned part is lot-controlled or none-controlled. The return quantity specified must not be greater than the pending return quantity.
Return UOM |
The unit of measurement for the spare part that is returned (Alphanumeric, 10) Mandatory. Ensure that the UOM is already defined in the “Create UOM Information” activity of the “Unit of Measurement Administration” business component and is in the “Active” status. Help facility available |
Note: If the transaction UOM is different from stock UOM, check in the part administration component and in the interactive UOM component provided that conversion exists between the transaction UOM and the stock UOM for the part.
Return Stock Status |
Use the drop-down list box to select the return stock status. The system lists all the ‘Active’ system defined and user defined stock statuses mapped for the “General Return” and “Maintenance Return” transaction types in the “Create User- Defined Stock Status” activity of the “User -Defined Stock Status” business component. By default, the system displays the stock status defined in the return document. The system ensures that the part is Under PBH, if the Stock Status selected is “PBH”. The system ensures the following, if this field is selected and the Return Basis is “Core”:
The system updates this field with the following, if this field is not selected:
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Note: The stock status of the part can be set to “PBH” or “Customer Goods”, only if the stock status of the issue part is “PBH” or “Customer Goods”.
Note: The stock status of the returned part, for which an issue part number is not available, can be set to “Customer”, only if the work order is based on the aircraft or component owned by the customer.
The system displays the following:
To Stock Status |
To Stock Status is same as the Return Stock Status
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Enter the following:
Return Serial # |
The number identifying the serial number of the part that is returned (Alphanumeric, 40) This field is applicable only when the part is serial-controlled or both lot-controlled and serial-controlled. Note: If you are working in the Main base, the return serial # you specify must not belong to a warehouse that is currently offline. |
Note: The returned serial number should be unique for the multiline. Note: The returned serial number – lot number combination must be unique for the multiline. Note: The return part number and/or serial/lot number must be the same as the issue part number and/or serial/lot number, if:
Note: If the issue basis of the part being returned is set as “Core Returnable” in the “Part Administration” business component, and if the material type is “Regular”, then the return part number and/or serial/lot number can be different from the issue part number and/or serial/lot number. The returned serial and/or lot number must have been defined in the “Stock Maintenance” business component. Note: If the material type is “Main Core” and the reference document type is SWO with work order type as “Piece Part” or “Make”, then the return part number and/or serial number can be different from the issue part number and/or serial number. The returned serial number should not have been defined in the “Stock Maintenance” business component, if the return serial number is different from the issue serial number. Note: If the Material Type is “Regular and if the issue basis of the part being returned is set as “Returnable”,, then only those serial-numbered and/or lot-numbered parts which were issued can be returned. The returned serial/lot number can be different from the issued serial/lot number when there exists a “Part #/ Serial # Change” transaction in the “Stock Maintenance” business component with “Change Status” as “Completed”, “Change Basis” as “Correction” and “Change Type” as “Serial Reference Change” or “Part / Serial Reference Change”. Note: If the Material Type is “Main Core” , and if there exists a “Part #/ Serial # Change” transaction in the “Stock Maintenance” business component with “Change Status” as “Completed”, “Change Basis” as “Correction” and “Change Type” as “Part Reference Change” or “Part / Serial Reference Change”, then the return part number and/or serial number can be different from the issue part number and/or serial number (Returned Part / Serial same as New Part / New Serial in the Part #/ Serial # Change document). |
Mfr. Serial # |
The number identifying the manufacturer serial number of the part that is returned (Alphanumeric, 40).This field is applicable only when the part is serial-controlled or both lot-controlled and serial-controlled. The manufacturer serial #must be unique for the returned serial # in the inventory. |
Return Serial/Lot Type |
Use the drop down list box to select the return lot type of the part. The system lists the following options. |
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For “Lot Controlled/Serial” and “Lot Controlled” parts, the system retrieves and displays the “Return Lot Type” as defined in the return document. Else the system leaves the field blank by default. |
Note: For the newly added line items, ensure that the Manufacturing Lot#-Part# combination exists in the “Stock Maintenance” business component, if the “Return Lot Type” is selected as “Existing”.
Note: For the newly added line items, ensure that the Manufacturing Lot#-Part# combination does not exist in the “Stock Maintenance” business component, if the “Return Lot Type” is selected as “New”.
Enter the following in the “Parts Information” multiline:
Return Lot # |
The number identifying the lot to which the part belongs (Alphanumeric, 18). This field is applicable only when the part is lot-controlled or both lot-controlled and serial-controlled. Note: Entry in this field is Mandatory, if “Return Lot Type” is selected as “Existing”. |
Note: The returned lot number should be unique in the multiline. Note: For the newly added line items, ensure that the Return Lot# exists in the "Stock Maintenance" business component, if the "Return Lot Type" is selected as "Existing". |
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Manufacturer Lot # |
A unique number identifying the lot number issued by the manufacturer (Alphanumeric, 18). |
Note: For the newly added line items, ensure that the “Return Lot Type”, “Return Lot #” and “Manufacturer Lot #” are left blank, if the “Part Control Type” is other than “Lot-Controlled” in the “Part Administration” business component.
Note: For the part details in the multiline the system retrieves and displays the “Return Lot Type”, “Manufacturer Lot #” and “Return Lot #” as defined in the return document.
Note: For the newly added line items, ensure that the “Return Lot Type” and “Manufacturer Lot #” are left blank, if the “Part Control Type” is “Lot-Controlled” in the “Part Administration” business component.
Note: The system ensures that the lot details is entered, if (i) the part is lot controlled part (ii) the Return Basis is “Core” and (iii) the “Mandate Lot # for Core Returns” is set as “Yes” in the “Logistics Common Master” business component.
Certificate # |
This field is mandatory, if
This field can be left blank, if
However, regardless of the definition of the “Certificate Information for Serviceable Parts” parameter, the certificate # is not necessary for a part, if
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Certificate Type |
Use the drop down list box to select the certificate type associated with the part. The system lists all the certificate types that are issued for parts, as defined in the “Logistics and Common Masters” business component. The system leaves the field blank by default. This field is mandatory if the Certificate Date / Certificate # is entered. |
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Certificate Date |
The date on which the certificate was issued (Date Format). The certificate date must be in the same format as displayed in the “Date Format” field. Ensure that the certificate date is earlier than or the same as the current date. If the “Certificate Date” is entered for the newly added line items in the multiline, ensure that the value is less than or equal to system date. This field is mandatory, if the Certificate # / Certificate Type is entered. |
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Note: For part details fetched in the multiline, the system retrieves and displays the “Certificate #”, “Certificate Type” and “Certificate Date” as defined in the return document. Note: If there is no certificate detail defined in the return document, the system leaves the “Certificate Type” field blank. Note: You must enter the Certificate Details or the Expiry Date, if the returned part has a shelf life.
The system displays the following field in the “Parts Information” multiline:
Note: The expiry date can be ignored, if the part being returned is not “Shelf Life” controlled in the “Part Administration” business component. Note: If the part being returned is “Shelf Life” controlled in the “Part Administration” business component and the expiry date is not entered the system calculates the expiry date as follows: If the return is based on a work order or a return slip, then: For parts with return basis "Core" and for "Main Core Returns", Expiry Date = Completion date/execution date of the referenced work order/technical log + Shelf Life in days. If the completion date/execution date is not available the current server date will be considered. If the return is an issue wise return or a general return, then: For “Main Core Returns” and for parts with return basis “Returnable” or “Core”, Expiry date = Return Date + Shelf Life in days. Note: For parts with return basis "Excess", the system defaults the expiry date from the "Stock Maintenance" business component. Note: If the returned part is an additional part that is being returned through the Shop Work Order/Technical Log and if the part is “Shelf Life” controlled and the expiry date is not entered, the system calculates the expiry date as the sum of the “Return Date” and “Shelf Life” in days. |
The system displays the following field in the “Parts Information” multiline:
Trading Partner Type |
The type of the trading partner, which could be “Supplier” or “Customer”. |
Trading Partner # |
The code identifying the trading partner. |
Part Description |
The textual description of the part. |
Part Type |
The type of the part, such as components being returned. |
Part Control Type |
The part control type of the requested part, which could be one of the following: |
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Expense Type |
The type of expense incurred while purchasing the part, which could be either “Capital” or “Revenue”. |
Value |
The value of the part that is returned against each reference document. |
Issued Quantity |
The number of parts that were issued (Decimal). |
Issued UOM |
The unit of measurement in which the part was issued. |
Issue Warehouse # |
The number identifying the warehouse from which the part was issued. |
Enter the following fields in the multiline.
Reference # |
The code identifying the reference document associated with the parts return document. (Alphanumeric, 40). |
Remarks |
Any further information pertaining to the parts return document. (Alphanumeric, 255) |
The system displays the following field in the “Parts Information” multiline:
WO Line # |
The work order line number for every part returned, if the reference document type is “Shop Work Order”. |
Task # |
The task associated with the work order for every part returned if the reference document type is “Shop Work Order”. |
Material Type |
The material type, which could be “Main Core” or “Regular” |
Enter the following field in the “Other Details” group box:
User- Defined Detail – 1 |
User- defined details of the parts returned. |
User- Defined Detail – 2 |
User-defined details of the parts returned. |
Remarks |
Textual description of the comments. |
Returned By |
The user name and code of the person who return the parts. |
Enter the following field in the Attachments” group box:
File Name |
The name of the file used for document reference that is associated with the stock return (Alphanumeric, 50) |
Select the “View File” link provided alongside to view the reference file details.
Check the box in the “Select” column of the multiline, to mark a record for deletion.
Click the Delete icon in the tool bar above the multiline, to delete the selected record.
Click the “Edit Material Return” pushbutton to modify the spare parts return details.
Note: 1)The system does not allow Maintenance Type or General Type return, if the part/component is a restricted part with a restriction code that has the process parameter “Allow Maintenance Return” under the entity type Stock Restriction Code in the Define Process Entities activity set as 0/No during the restriction effective period. (You can place restrictions on specific transactions of parts in the “Manage Part Restrictions” activity of Aircraft by associating a restriction code that does not allow these transactions during the period between Effective From and To dates. Restrictions placed on part # via the restriction code apply to all serial #s / lot #s of the part. Restrictions can also be placed on a specific serial #/ lot # or on a range of serial #s / lot #s of a part. Process parameters of restriction codes are defined in the “Set Process Parameters” page of “Define Process Entities” activity of Common Master.) 2) If the returned part is of type "Component", the part condition must be allowed in the return warehouse, as specified in the "Edit Warehouse - Stock Status / Condition Allowed" page of the "Storage Administration" business component. For example, if warehouse ‘W001’ is defined to store parts in “New” or “Overhauled” condition, only parts in this condition can be returned to the warehouse.3) The system does not allow the return of Part # - Serial # that was earlier issued against a ‘Normal’ repair order, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’. Such parts can be received by means of repair receipts only.
The system performs the following on clicking the "Edit Material Return" pushbutton.
Updates the newly generated serial number, if any, in the "Stock Maintenance" business component.
For “General” return the system resets the return basis as “Excess”, if the returned part number and serial number is same as the issued part number and serial number and the issue basis of the part is “Core Returnable” in the “Part Administration” business component .
Sets the status of the return document as “Fresh”:
If the selected warehouse is a “Free” warehouse and the serial/lot details are entered for the returned part that is serial/lot controlled.
If the selected warehouse is a “Normal” warehouse and the placement strategy of all the returned parts is “Automatic” and the serial/lot details are entered for parts that are serial/lot controlled.
Sets the status of the return document as “Draft”:
If the selected warehouse is a “Free” warehouse and the serial/lot details are not entered for parts that are serial/lot controlled.
If the selected warehouse is a “Normal” warehouse, the placement strategy is “Manual” and the storage details or serial/lot details are not entered for the returned part.
For serial controlled parts, the system ensures that there exists only one return document in draft or fresh status, for every returned part number-serial number combination.
Ensures that the valuation method exists for the Return Classification-Return Basis-Expense Basis combination in the “Valuation Policy For Return Classification” multiline in the “Set Options” activity of the “Stock Maintenance” business component. The system ignores this validation if the parts have issue basis “Returnable” and Material Type “Main Core” and if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.
For parts that are of the type “Serial Controlled”, “Lot Controlled” or “Serial and Lot Controlled”, the system performs the following on clicking the “Edit Material Return” pushbutton.
Ensures that the warehouse is mapped to the trading partner as “Exclusive” or “Shared” storage category, if the warehouse is “Free”.
Ensures that the “Warehouse-Zone” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse is “Normal” and the zone is “Free”.
Ensures that the “Warehouse-Zone-Bin” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse, zone and bin are “Normal”.
Ensures that at least one storage area is mapped as either "Exclusive" or "Shared" storage category for the given trading partner (Customer/Supplier), if the “Warehouse #” is not specified.
Ensures that the value of the returned part is “Zero”, if the “Part Expensing Policy” is set as “On Receipt” in the interacting “Part Administration” business component.
Ensures that the “Non-Stockable” field is set as “No” in the interacting “Part Administration” business component for each part in the Material Return document.
Ensures that the task is not in “Cancelled”, “Preclosed” and “Closed” status when a new line item with Task and Task Seq. # is entered.
Note: You cannot modify or delete the Task and Task Seq. #, if the task against which the part is returned is in “Closed” status.
Generates new lot #/manufacturer lot # on creation of Return document.
On return of Main Core in the Shop Work Order, if the Shop Work Order has additional reference to an exchange order and the Exchange Entity is "Top Assembly", then the part is valued based on the parameter "Core Part Valuation for Top-Assy Exchange" defined in the “Set Inventory Process Parameters” activity of the “Logistics Common Master” business component, as shown in the table.
Note: If the Exchange Entity is "Sub Assembly", the part is valued based on the parameter "Core Part Valuation for Sub-Assy Exchange" in the “Set Inventory Process Parameters” activity as shown in the table.
To cancel the maintenance return
Click the “Cancel Material Return” pushbutton to cancel the maintenance return.
The system performs the following functions:
Updates the status of the return document as “Canceled”.
Does not allow the cancellation of return documents with reference document type as “Material Request”, in the following circumstances:
a) If the execution type of the return document is “Tech Log” and if the “Tech Log” is in “Confirmed” status.
b) If the execution type of the return document is “Shop Work Order ” and if the “Shop Work Order” is in “Closed” or “Pre closed” status.
Updates the stock levels of the returned part in the respective reference documents and “Stock Maintenance" business component.
Note: You cannot cancel the maintenance return document, if the task against which the part is returned is in “Closed” status.
The system displays the following details in the “Record Statistics” group box:
Created By |
The name of the user who created the return document |
Created Date |
The date on which the return document was created |
Last Modified By |
The name of the user who last modified the return document |
Last Modified Date |
The date on which the return document was last modified |
To proceed, carry out the following
Select the “Storage Information” link at the bottom of the page to update the material return details.
Select the “Edit References” link at the bottom of the page to enter the reference details.
Select the “Confirm Return” link at the bottom of the page to confirm the return.
Select the “Update Component Condition” link at the bottom of the page to update the component condition.
Refer to the topic “Updating component condition– An Overview” in the “Aircraft” online help for further details.
Select the “Record Hazmat Compliance” link at the bottom of the page to record Hazmat compliance details.
Select the “Manage Part Serial Mod Details” link at the bottom of the page to record / manage the Part – Serial level MOD details.
Refer to "Managing Part Serial Mod Details" topic under the Stock Maintenance business component for further details.
Select the “Generate Return Document Report” link at the bottom of the page to generate the return document report.
Select the “Upload Documents” link at the bottom of the page to upload various documents associated with the parts.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the various documents that are associated to the return document.
Refer to "Object Attachments" Online Help for further details.
Modifying general/maintenance details – An overview
This page enables you to modify the details of the parts return document. You can modify the details such as the return type, the status, the return category, the user status, the return date and the remarks pertaining to the return document. You can also modify the part details such as the part number returned, the serial number returned, the quantity returned, the warehouse information, the return UOM and the stock status. You can also cancel the return documents using this page. This page also allows you to confirm the material return.
Choose a status to generate return number
Choose a status to generate return number
You can select the status for the return number. A unique return number will be generated by the system based on the status type you select in this page.
Select the status in the “Status” drop-down list box.