Modifying general/maintenance details

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This page allows you to modify the details of the parts return document.  Tell me more.

The “Edit Material Return” page appears.

The system displays the following fields in the “Return Document Details” group box:

Return #

The number identifying the return document for which the details must be modified

Status

Use the drop-down list box to select the status of the return document. Mandatory. The system lists the following options:

 
  • Draft – Select this option to indicate that some information (zone, bin, serial # etc.) is yet to be entered for the parts return.

 
  • Fresh – Select this option to indicate that all the details are entered for the  parts return.

The system displays the following fields in the “Return Document Details” group box:

Return Type

The type of the return document, which could be “Maintenance” or “General”.

User Status

Use the drop-down list box to select the user status of the return document. The system lists all the user status defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the user status for the return.

Warehouse #

Use the drop-down list box to specify the warehouse, selected for material return. Mandatory. The system lists all the “Active” warehouse numbers defined in the “Storage Administration” business component. The system defaults the warehouse code specified in the return document.

The system displays the following fields in the “Return Document Details” group box:

Warehouse Description

The textual description of the warehouse.

Return Date

The date on which the parts are returned to the warehouse (Date Format). Mandatory.

Note: Ensure that the return date is less than or equal to the current server date.

Return Category

Use the drop-down list box to select the category of the return document. The system lists all the return categories defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the return category

The system displays the following in the “Reference Document Details” group box:

Ref. Document Type

The type of the return document, which could be one of the following:

 

  • Tech Log – This indicates that a technical log has triggered the return document

 

  • Shop Work Order – This indicates that a shop work order  has triggered the return document.

 
  • Return Slip – This indicates that a return slip has triggered the return document.

 
  • General Issue – This indicates that an issue has triggered the return document.

 

  • Unplanned Issue- This indicates that an unplanned issue has triggered the return document.

 

  • Maintenance Material Request - This indicate that the issue raised against the “Maintenance Material Request” type of reference document has triggered the return.

Ref Document #

The number identifying the reference document for which the parts must be returned.

Ref. Doc Location

The organizational unit in which the reference document is located.

The system displays the following as defined in the return document, in the “Trading Partner Information” group box:

Trading Partner #

The code identifying the trading partner.

Trading Partner Type

The type of the trading partner, which could be “Supplier” or “Customer”.

Trading Partner Name

The name of the trading partner. The system retrieves and displays the “Trading Partner Name” from the “Customer/Supplier” business component.

The system displays the following:

Base Currency

The base currency of the logged on organization unit

The system displays the following in the “Part information” multiline:

Line #

The line number for every returned part listed in the multiline.

Issue Part #

The number identifying the part, that was issued.

Lot #

The number identifying the lot to which the part belongs.

Serial #

The serial number of the part that is returned.

Return Basis

Indicates the basis on which the part must be returned, which could be "Core", "Excess" or "Returnable".

Return Classification

Use the drop-down list box to specify the classification of the returned part. The system lists all the “Active” quick codes of the type “Return Classification” as defined in the “Create Quick Codes” activity of the current business component. By default, the system leaves the field blank.

Note: This field must be left blank, if the “Return Basis” is “Returnable”, the material type is “Main Core” and the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.

Note: Ensure that the Return Classification is not modified for return with reference document type “Return Slip”.

Return Part #

The number identifying the part to be returned to the warehouse (Alphanumeric, 40). Ensure that the part number is defined in the “Create Parts Main Information” activity of the “Part Administration” business component. Ensure that the returned part has a value, when the part quantity is returned without issuing a part. Additional line item is applicable only for SWO based return.

The system validates if the Part Classification is allowed in the return warehouse, based on the Part Classification mapped to the warehouse in the “Storage Administration” business component.

Help facility available.

Note: If the Part Classification is set as “None” or not defined in the “Part Administration” business component, then the part is classified as Non-Repairable.

Note: If the returned part is serial-controlled, the stock quantity for the part serial number in the “Stock Maintenance” business component must be zero.

Note: Parts that do not have any issue reference can be returned as additional line items, against a shop work order/technical log.

Return Quantity

The quantity of the part, which is to be returned to the warehouse (Decimal).

Note: The system updates the return quantity as 1, on clicking the “Create Material Return” pushbutton, if the returned part is serial-controlled, or both serial-controlled and lot-controlled.

Note: Ensure that the return quantity is specified, if the returned part is lot-controlled or none-controlled. The return quantity specified must not be greater than the pending return quantity.

Return UOM

The unit of measurement for the spare part that is returned (Alphanumeric, 10) Mandatory. Ensure that the UOM is already defined in the “Create UOM Information” activity of the “Unit of Measurement Administration” business component and is in the “Active” status.

Help facility available

Note: If the transaction UOM is different from stock UOM, check in the part administration component and in the interactive UOM component provided that conversion exists between the transaction UOM and the stock UOM for the part.

Return Stock Status

Use the drop-down list box to select the return stock status. The system lists all the ‘Active’ system defined and user defined stock statuses mapped for the “General Return” and “Maintenance Return” transaction types in the “Create User- Defined Stock Status” activity of the “User -Defined Stock Status” business component. By default, the system displays the stock status defined in the return document.

The system ensures that the part is Under PBH, if the Stock Status selected is “PBH”.

The system ensures the following, if this field is selected and the Return Basis is “Core”:

  • If the ownership of the Return Serial / Lot in stock maintenance is other than “Supplier”, the ownership of the return stock is the same as the ownership of the stock in the stock maintenance table for the part/ serial/ lot.

  • If the ownership of the Return Serial / Lot in stock maintenance is other than “Customer”, the trading partner # of the return serial/ lot is the same as the trading partner # of the return serial/ lot in the stock maintenance table.

  • The status of the return stock is “PBH”, if the return serial/ lot type is “New” and the part is under PBH.

  • The ownership of the return stock selected is “Customer”, if the return serial/ lot type is “New” and the ownership of the aircraft/ component referred to is “Customer”.

  • The ownership of the return stock selected is “Internal”, if the return serial/ lot type is “New” and the ownership of the aircraft/ component referred to is “Internal”.

  • The ownership of the return stock is not “Supplier”, if the return serial/ lot type is “New” and there is no reference to an aircraft/ component.

The system updates this field with the following, if this field is not selected:

  • Updates as the Stock Status from the Stock Maintenance table, if the Return Serial/ Lot type exists and its Stock Status is other than “Consignment”.

  • Updates as “PBH”, if the return serial/ lot type is “New” and the part is under PBH.

  • Updates with Preferred Stock Status of the aircraft/ component, if the Return Serial/ Lot Type is “New” and there is reference to an aircraft/ component.

  • Updates as set in the “Set Option” activity of the “Logistics Common Master” business component, if the return serial/ lot type is “New” and there is no reference to an aircraft/ component.

Note: The stock status of the part can be set to “PBH” or “Customer Goods”, only if the stock status of the issue part is “PBH” or “Customer Goods”.

Note: The stock status of the returned part, for which an issue part number is not available, can be set to “Customer”, only if the work order is based on the aircraft or component owned by the customer.

The system displays the following:

To Stock Status

To Stock Status is same as the Return Stock Status

  • When a Part – Serial with Internal Stock Status is returned as Excess (which was originally converted from Consignment stock status during Issue confirmation), the To Stock Status would be “Consignment” against the Return Stock Status which is Internal Stock status.

  • When a Part – Serial with a Supplier Stock Status is returned and this Serial is awaiting conversion into an internal stock status in lieu of the already exchanged unit during Loan Order Issue, the To Stock Status would be an internal stock status against the Return Stock Status which is a supplier stock status.

Return Serial #

The number identifying the serial number of the part that is returned (Alphanumeric, 40) This field is applicable only when the part is serial-controlled or both lot-controlled and serial-controlled.

Note: If you are working in the Main base, the return serial # you specify must not belong to a warehouse that is currently offline.

Note: The returned serial number should be unique for the multiline.

Note: The returned serial number – lot number combination must be unique for the multiline.

Note: The return part number and/or serial/lot number must be the same as the issue part number and/or serial/lot number, if:

  1. The material type is “Regular”, and the issue basis of the part being returned is set as “Returnable” or “Non Returnable” in the “Part Administration” business component.

  1. The material type is “Main Core” and the reference document type is SWO that is not based on “Engineering Order”, with work order type as “Component”.

Note: If the issue basis of the part being returned is set as “Core Returnable” in the “Part Administration” business component, and if the material type is “Regular”, then the return part number and/or serial/lot number can be different from the issue part number and/or serial/lot number. The returned serial and/or lot number must have been defined in the “Stock Maintenance” business component.

Note: If the material type is “Main Core” and the reference document type is SWO with work order type as “Piece Part” or “Make”, then the return part number and/or serial number can be different from the issue part number and/or serial number. The returned serial number should not have been defined in the “Stock Maintenance” business component, if the return serial number is different from the issue serial number.

Note: If the Material Type is “Regular and if the issue basis of the part being returned is set as “Returnable”,,  then only those serial-numbered and/or lot-numbered parts which were issued can be returned. The returned serial/lot number can be different from the issued serial/lot number when there exists a “Part #/ Serial # Change” transaction in the “Stock Maintenance” business component with “Change Status” as “Completed”, “Change Basis” as “Correction” and “Change Type” as “Serial Reference Change” or “Part / Serial Reference Change”.

Note: If the Material Type is “Main Core” , and if there exists a “Part #/ Serial # Change” transaction in the “Stock Maintenance” business component with “Change Status” as “Completed”, “Change Basis” as “Correction” and “Change Type” as “Part Reference Change” or “Part / Serial Reference Change”, then the return part number and/or serial number can be different from the issue part number and/or serial number (Returned Part / Serial same as New Part / New Serial in the Part #/ Serial # Change document).

Mfr. Serial #

The number identifying the manufacturer serial number of the part that is returned (Alphanumeric, 40).This field is applicable only when the part is serial-controlled or both lot-controlled and serial-controlled.

The manufacturer serial #must be unique for the returned serial # in the inventory.

Return Serial/Lot Type

Use the drop down list box to select the return lot type of the part. The system lists the following options.

 

  • Existing – Select this option if the part exists.

 

  • New – Select this option if the part is new.

For “Lot Controlled/Serial” and “Lot Controlled” parts, the system retrieves and displays the “Return Lot Type” as defined in the return document. Else the system leaves the field blank by default.

Return of new serial # of part in Offline area

Note: For the newly added line items, ensure that the Manufacturing Lot#-Part# combination exists in the “Stock Maintenance” business component, if the “Return Lot Type” is selected as “Existing”.

Note: For the newly added line items, ensure that the Manufacturing Lot#-Part# combination does not exist in the “Stock Maintenance” business component, if the “Return Lot Type” is selected as “New”.

Return Lot #

The number identifying the lot to which the part belongs (Alphanumeric, 18). This field is applicable only when the part is lot-controlled or both lot-controlled and serial-controlled.

 Note: Entry in this field is Mandatory, if  “Return Lot Type” is selected as “Existing”.

Generation of new lot #/manufacturer lot # on return

Note: The returned lot number should be unique in the multiline.

Note: For the newly added line items, ensure that the Return Lot# exists in the "Stock Maintenance" business component, if the "Return Lot Type" is selected as  "Existing".

Manufacturer Lot #

A unique number identifying the lot number issued by the manufacturer (Alphanumeric, 18).

Generation of new lot #/manufacturer lot # on return

Note: For the newly added line items, ensure that the “Return Lot Type”, “Return Lot #” and “Manufacturer Lot #” are left blank, if the “Part Control Type” is other than “Lot-Controlled” in the “Part Administration” business component.

Note: For the part details in the multiline the system retrieves and displays the “Return Lot Type”, “Manufacturer Lot #” and “Return Lot #” as defined in the return document.

Note: For the newly added line items, ensure that the “Return Lot Type” and “Manufacturer Lot #” are left blank, if the “Part Control Type” is “Lot-Controlled” in the “Part Administration” business component.

Note: The system ensures that the lot details is entered, if (i) the part is lot controlled part (ii) the Return Basis is “Core” and (iii) the “Mandate Lot # for Core Returns” is set as “Yes” in the “Logistics Common Master” business component.

Certificate #

This field is mandatory, if

  • “Certification Reqd?” is Mandatory for the part in Part Administration.

  • Certificate Type or Certificate Date is entered.

  • “Certificate Information for Serviceable Parts” under the category Stock Return in the Set Inventory Process Parameters” activity of Logistics Common Master is set as ‘1’.

This field can be left blank, if

  • Part Type is Component

  • “Certification Reqd?” field is set as ‘Optional’ for the part in Part Administration.

  • “Certificate Information for Serviceable Parts” under the category Stock Return in the Set Inventory Process Parameters” activity of Logistics Common Master is set as ‘0’.

However, regardless of the definition of the “Certificate Information for Serviceable Parts” parameter, the certificate # is not necessary for a part, if

  • Part control type is None-Controlled

  • Return Warehouse is Unserviceable

  • Return Condition is Unserviceable or Phase Out

Certificate Type

Use the drop down list box to select the certificate type associated with the part. The system lists all the certificate types that are issued for parts, as defined in the “Logistics and Common Masters” business component. The system leaves the field blank by default. This field is mandatory if the Certificate Date / Certificate # is entered.

Certificate Date

The date on which the certificate was issued (Date Format). The certificate date must be in the same format as displayed in the “Date Format” field. Ensure that the certificate date is earlier than or the same as the current date.

If the “Certificate Date” is entered for the newly added line items in the multiline, ensure that the value is less than or equal to system date.

This field is mandatory, if the Certificate # / Certificate Type is entered.

Note: For part details fetched in the multiline, the system retrieves and displays the “Certificate #”, “Certificate Type” and “Certificate Date” as defined in the return document.

Note: If there is no certificate detail defined in the return document, the system leaves the “Certificate Type” field blank.

Note: You must enter the Certificate Details or the Expiry Date, if the returned part has a shelf life.

Account Usage

Use the drop-down list box to select the account usage, only if (i) additional parts are being returned through the Shop Work Order/Tech log and (ii) (ii) the newly added line item has at least one part whose expense type is not "Capital". The system displays the “Usage” which is in “Active“ status, as defined in the “Account Rule Definition” (ARD) business component. This is applicable only for additional line items of the SWO based return

Costing Usage

Use the drop-down list box to select the type of the costing usage only if (i) additional parts are being returned through the Shop Work Order/Tech log and (ii) the new line item added has at least one part whose expense type is not "Capital". The system lists all the “Active” user-defined “Usages” as defined in the “Cost Center Rule Definition” business component. The system leaves the field blank by default. This is applicable only for additional line items of the SWO based return

The system displays the following field in the “Parts Information” multiline:

Condition Returned

The condition in which the stock is being returned.

  • Enter the following in the “Part Information” multiline:

Expiry Date

The date of expiry of the part being returned. (Date Format).

Note: The expiry date can be ignored, if the part being returned is  not “Shelf Life” controlled in the “Part Administration” business component.

Note: If the part being returned is “Shelf Life” controlled in the “Part Administration” business component and the expiry date is not entered the system calculates the expiry date as follows:

If the return is based on a work order or a return slip, then:

For parts with return basis "Core" and for "Main Core Returns",

Expiry Date = Completion date/execution date of the referenced work order/technical log + Shelf Life in days.

If the completion date/execution date is not available the current server date will be considered.

If the return is an issue wise return or a general return, then:

For “Main Core Returns” and for parts with return basis “Returnable” or  “Core”,

Expiry date = Return Date + Shelf Life in days.

Note: For parts with return basis "Excess", the system defaults the expiry date from the "Stock Maintenance" business component.

Note: If the returned part is an additional part that is being returned through the Shop Work Order/Technical Log and if the part is “Shelf Life” controlled and the expiry date is not entered, the system calculates the expiry date as the sum of the “Return Date” and “Shelf Life” in days.

The system displays the following field in the “Parts Information” multiline:

Trading Partner Type

The type of the trading partner, which could be “Supplier” or “Customer”.

Trading Partner #

The code identifying the trading partner.

Part Description

The textual description of the part.

Part Type

The type of the part, such as components being returned.

Part Control Type

The part control type of the requested part, which could be one of the following:

 
  • Lot- Controlled – This indicates that the part is lot -controlled.

 
  • Serial- Controlled – This indicates that the part is serial- controlled.

 
  • Lot -& Serial -Controlled – This indicates that the part is lot- and serial- controlled.

 
  • None – This indicates that the part is neither lot-controlled nor serial- controlled.

Expense Type

The type of expense incurred while purchasing the part, which could be either “Capital” or “Revenue”.

Value

The value of the part that is returned against each reference document.

Issued Quantity

The number of parts that were issued (Decimal).

Issued UOM

The unit of measurement in which the part was issued.

Issue Warehouse #

The number identifying the warehouse from which the part was issued.

Reference #

The code identifying the reference document associated with the parts return document. (Alphanumeric, 40).

Remarks

Any further information pertaining to the parts return document. (Alphanumeric, 255)

The system displays the following field in the “Parts Information” multiline:

WO Line #

The work order line number for every part returned, if the reference document type is “Shop Work Order”.

Task #

The task associated with the work order for every part returned if the reference document type is “Shop Work Order”.

Material Type

The material type, which could be “Main Core” or “Regular”

User- Defined Detail – 1

User- defined details of the parts returned.

User- Defined Detail – 2

User-defined details of the parts returned.

Remarks

Textual description of the comments.

Returned By

The user name and code of the person who return the parts.

File Name

The name of the file used for document reference that is associated with the stock return (Alphanumeric, 50)

Note: 1)The system does not allow Maintenance Type or General Type return, if the part/component is a restricted part with a restriction code that has the process parameter “Allow Maintenance Return” under the entity type Stock Restriction Code in the Define Process Entities activity set as 0/No during the restriction effective period. (You can place restrictions on specific transactions of parts in the “Manage Part Restrictions” activity of Aircraft by associating a restriction code that does not allow these transactions during the period between Effective From and To dates. Restrictions placed on part # via the restriction code apply to all serial #s / lot #s of the part. Restrictions can also be placed on a specific serial #/ lot # or on a range of serial #s / lot #s of a part. Process parameters of restriction codes are defined in the “Set Process Parameters” page of “Define Process Entities” activity of Common Master.) 2) If the returned part is of type "Component", the part condition must be allowed in the return warehouse, as specified in the "Edit Warehouse - Stock Status / Condition Allowed" page of the "Storage Administration" business component. For example, if warehouse ‘W001’ is defined to store parts in “New” or “Overhauled” condition, only parts in this condition can be returned to the warehouse.3) The system does not allow the return of Part # - Serial # that was earlier issued against a ‘Normal’ repair order, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’. Such parts can be received by means of repair receipts only.

The system performs the following on clicking the "Edit Material Return" pushbutton.

  1. If the selected warehouse is a “Free” warehouse and the serial/lot details are entered for the returned part that is serial/lot controlled.

  2. If the selected warehouse is a “Normal” warehouse and the placement strategy of all the returned parts is “Automatic” and the  serial/lot details are entered for parts that are serial/lot controlled.

  1. If the selected warehouse is a “Free” warehouse and the serial/lot details are not entered for parts that are serial/lot controlled.

  2. If the selected warehouse is a “Normal” warehouse, the placement strategy is “Manual” and the storage details or serial/lot details are not entered for the returned part.

  1. Ensures that the warehouse is mapped to the trading partner as “Exclusive” or “Shared” storage category, if the warehouse is “Free”.

  2. Ensures that the “Warehouse-Zone” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse is “Normal” and the zone is “Free”.

  3. Ensures that the “Warehouse-Zone-Bin” combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse, zone and bin are “Normal”.

  4. Ensures that at least one storage area is mapped as either "Exclusive" or "Shared" storage category for the given trading partner (Customer/Supplier), if the “Warehouse #” is not specified.

Note: You cannot modify or delete the Task and Task Seq. #, if the task against which the part is returned is in “Closed” status.

Note: If the Exchange Entity is "Sub Assembly", the part is valued based on the parameter "Core Part Valuation for Sub-Assy Exchange" in the “Set Inventory Process Parameters” activity as shown in the table.

To cancel the maintenance return

The system performs the following functions:

a) If the execution type of the return document is  “Tech Log” and if the “Tech Log” is in “Confirmed” status.

b) If the execution type of the return document is “Shop Work Order ” and if the “Shop Work Order” is in “Closed” or “Pre closed” status.

Note: You cannot cancel the maintenance return document, if the task against which the part is returned is in “Closed” status.

The system displays the following details in the “Record Statistics” group box:

Created By

The name of the user who created the return document

Created Date

The date on which the return document was created

Last Modified By

The name of the user who last modified the return document

Last Modified Date

The date on which the return document was last modified

To proceed, carry out the following

Refer to the topic “Updating component condition– An Overview” in the “Aircraft” online help for further details.

Refer to "Managing Part Serial Mod Details" topic under the Stock Maintenance business component for further details.

Refer to "Object Attachments" Online Help for further details.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Modifying general/maintenance details – An overview

Edit Return - A Summary of Activity

This page enables you to modify the details of the parts return document. You can modify the details such as the return type, the status, the return category, the user status, the return date and the remarks pertaining to the return document. You can also modify the part details such as the part number returned, the serial number returned, the quantity returned, the warehouse information, the return UOM and the stock status. You can also cancel the return documents using this page. This page also allows you to confirm the material return.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What you can do in this page

Choose a status to generate return number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Choose a status to generate return number

You can select the status for the return number. A unique return number will be generated by the system based on the status type you select in this page.