Creating general return

This page allows you to create the parts return document based on the numbering type selected. Tell me more.

Select the “Create Material Return” link from the direct entry group in the “Select Issue Document” or click the hyperlinked “Issue #” in the “Select Issue Document” page.

The “Create Material Return” page appears.

The system displays the following field:

Date Format

The format in which the date field is displayed. This format is displayed from the "User Preferences" business component based on the login user ID. If the format is not defined, the system will display the date format from the "Enterprise Modeling" business component by default.

Note: On launching the page the part that has to be returned will be displayed in the multiline. For each part number associated with each reference document, check if any Return # exists. If it exists then the formula is as follows: Return Quantity = Return Quantity (current) - Quantity (in the respective Return #. If it does not exist then the Return Quantity is equal to the current Return Quantity.

The system displays the following fields in the “Return Document Details” group box:

Return #

A unique number identifying the parts return document. This number is generated by the system as per the numbering type at the time of creating the return document.

Enter the following field in the “Return Document Details” group box:

Numbering Type	Use the drop-down list box to select the numbering type for the combination of login OU and the “Stock Return” transaction type. Mandatory. The system lists all the numbering types created in the “Create Numbering Type” activity of the “Numbering Class” business component. along with the 'Maintenance Return' and the ' General Return. Data entry in this field is mandatory. Note: You must not select a numbering type that is mapped to a group company, if the stock return is being created for the login company. However, if you are creating the stock return for a warehouse exclusively mapped to a group company and, if "Separate Numbering Type for Trading Partner Transactions" between the login company and the group company is ‘1’ in the Maintain Options for Partner Transactions activity of Organization Setup, the system automatically generates the stock return # on creation based on the numbering type set for the Stock Return transaction in the same activity. If "Separate Numbering Type for Trading Partner Transactions" is set as ‘0’, you can select the numbering type for generating the stock return #.
The system displays the following fields
Return Type	The type of the return. For general return, the system automatically defaults return type as “General”.
Enter the following field in the “Return Document Details” group box:
Status	Use the drop-down list box to select the status of the Return document. The system lists the following options:
	Draft – Select this option to indicate that some information (zone, bin, serial # etc.) is yet to be entered for the spare parts to be returned
	Fresh – Select this option to indicate that all the information is entered for the spare parts to be returned.
	If the storage type of the warehouse is “Free” and the requested parts are not serial- controlled or lot- controlled, then the system sets this field as “Fresh” by default. Otherwise this field is set as “Draft” by default.

Note: If the parts must be issued from a warehouse of the storage type “Free” and if the parts are not serial- or lot- controlled, then the status of the issue transaction automatically changes to “Fresh” on creation. For more information on “Free” warehouse refer to the “Recording Warehouse Information“ - An overview” under the “Storage Administration” business component.

Return Category	Use the drop-down list box to select the quick code so that the user can categorize the return transactions as high value/assets etc.
Return Warehouse #	Use the drop-down list box to select the warehouse number to which the parts are returned. Mandatory.

Return Date

The date on which the parts are returned to the organization unit (Date Format). Mandatory.

Note: Ensure that the return date is lesser than or equal to the current server date.

User Status

Use the drop-down list box to select the user status of the parts return. The system lists all the user status defined in the “Create Quick Codes” activity. Leave this field blank if you do not wish to specify the user status for the return. The system leaves the field blank by default.

The system displays the following fields in the “Reference Document Details” group box:

Issue #

The number identifying the Issue document

The system displays the following fields in the “Trading Partner Information” group box:

Trading Partner #	The code identifying the trading partner, which issued the part.
Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”, which issued the part.
Trading Partner Name	The name of the trading partner, which issued the part.

Note: The system retrieves the “Trading Partner #” from the reference document “General issue/Unplanned issue” and “Trading Partner Type” from the “Customer/Supplier” business component based on the ownership and “Trading Partner Name” from the “Customer/Supplier” business component.

The system displays the following field in the “Part Details” group box.

Base Currency

The base currency of the Return document.

Line #	The line number of the issued part in the Return document.
Issue Part #	The number identifying the part that was issued and against which you wish to create a return.
Lot #	The number identifying the lot to which the part belongs
Serial #	The serial number of the issued part against which you wish to create a return.
Return Basis	The basis on which the issued part must be returned, which could be "Core", "Excess" or "Returnable". If “Returnable”, the system ensures that the returned part is same as the issued part.

Enter the following field in the “Part Information” multiline:

Return Classification	Use the drop-down list box to specify the classification of the returned part. The system lists all the “Active” quick codes of the type “Return Classification” as defined in the “Create Quick Codes” activity of the current business component. By default, the system leaves the field blank.
Note: This field must be left blank, if the “Return Basis” is “Returnable” and if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.
Return Part #	The number identifying the part that is returned. (Alphanumeric, 40). Ensure that the part number is in “Active” status as defined in the “Create Parts Main Information” activity of the “Part Administration” business component. This can be similar to the part number issued or the alternate part number specified for the issued part. The system sets this field to the part number displayed in the “Issued Part #” field by default. If “return basis” is returnable then Return Part number should be same as issue part number. By default the system displays the issued part as the return part Help facility available.
Note: The system validates if the Part Classification is allowed in the return warehouse, based on the Part Classification mapped to the warehouse in the “Storage Administration” business component. Note: If the Part Classification is set as “None” or not defined in the “Part Administration” business component, then the part is classified as Non-Repairable.
Return Quantity	The quantity of the returned parts.

Note: The system updates the return quantity as 1 on clicking the “Create Material Return”, if the returned part is serial-controlled, or both serial-controlled and lot-controlled.

Note: Ensure that the return quantity is entered if the returned part is lot-controlled or none-controlled.

Return UOM

The unit of measurement for the part that is being returned (Alphanumeric, 10) Mandatory. Ensure that the UOM is already defined in the “Create UOM Information” activity of the “Unit of Measurement Administration” business component and is in the “Active” status.

Help facility available

Note: If the transaction UOM is different from stock UOM, check in the part administration component and in the interactive UOM component provided that conversion exists between the transaction UOM and the stock UOM for the part.

Return Stock Status

Use the drop-down list box to select the return stock status. Mandatory .The system lists all the “Active” system-defined and user-defined stock statuses mapped for the “General Return” transaction type in the “Create User Defined Stock Status” activity of the “User Defined Stock Status” business component. By default, the system displays the issued stock status as the stock status of the part.

The system ensures the following:

If the Return Basis is “Core”, the return stock status is same as in stock maintenance table for the part/ serial/ lot.
The ownership of the return stock status is same as the ownership of the stock status as in stock maintenance table for the part/ serial/ lot.
The trading partner # of the return serial/ lot is same as trading partner of the return serial/ lot as in stock maintenance table.
The return stock status is “PBH”, if the return serial/ lot type is “New” and the part is under PBH.
The return stock status selected is of ownership “Customer”, if the return serial/ lot type is “New” and the ownership of the aircraft/ component referenced is “Customer”.
The return stock status selected is of ownership “Internal”, if the return serial/ lot type is “New” and the ownership of the aircraft/ component referenced is “Internal”.
The return stock status ownership is not “Supplier”, if the return serial/ lot type is “New” and there is no reference of an aircraft/ component.

The system updates this field with the following, if this field is not selected:

Updates as “PBH”, if the return serial/ lot type are “New” and the part is under PBH.
Updates with the preferred stock status of the aircraft/ component, if the return serial/ lot type are “New” and there is a reference of an aircraft/ component.
Updates with the stock status as set in the “Set Option” activity of the “Logistics Common Master” business component, if the return serial/ lot type are “New” and there is no reference of an aircraft/ component.

Note: The stock status of the part must be set to “PBH”, only if the stock status of the issued part is “PBH”.

Note: The stock status of the part can be set as “Customer Goods” only if the issued stock status of the part is “Customer Goods”.

The system displays the following:

To Stock Status

It is same as the Return Stock Status except in the following scenarios.

When a Part – Serial with Internal Stock Status is returned as Excess (which was originally converted from “Consignment” stock status during Issue confirmation), the To Stock Status would be “Consignment” against the Return Stock Status which is Internal Stock status.
When a Part – Serial with a Supplier Stock Status is returned and this Serial is awaiting conversion into an internal stock status in lieu of the already exchanged unit during Loan Order Issue, the To Stock Status would be an internal stock status against the Return Stock Status which is a supplier stock status.

Enter the following :

Return Serial #

The number identifying the serial number of the part that is returned (Alphanumeric, 40) This field is applicable only when the part is serial- controlled or lot- and serial- controlled. You must enter the serial numbers corresponding with the issue quantity. Also ensure that the returned serial number is already defined for the part selected in the “Stock Maintenance” business component and the status of the part is the same as that required.

The system ensures that this field is left blank, if the Return Serial/ Lot Type are set as “New”.

Note: If you are working in the Main base, the return serial # you specify must not belong to a warehouse that is currently offline.

Manufacturer Serial #

A unique number identifying the serial issued by the manufacturer (Alphanumeric, 18). The system retrieves the Manufacturer Serial # for the Part #-Serial # combination from the “Stock Maintenance” business component.

Note: If the issue basis of the part being returned is set as “Returnable” in the “Part Administration” business component, then only those serial numbered parts which were “Issued” can be returned

Note: The returned serial number should be unique for the multiline.

Note: The system ensures the following, if the returned part is a serial controlled or serial lot controlled part and the Manufacturer Serial # is entered:

1. The Manufacturer Serial #- Returned Part # combination is valid

2. The available quantity of the Manufacturer Serial # is not greater than zero in any warehouse

3. The manufacturer serial # must be unique for the return serial # of the returned part #.

If the Return Serial/ Lot Type is set as “New”, the system ensures the following:

1. The Manufacturer Serial #- Returned Part # combination does not exist in the “Stock Maintenance” business component..

2. The Manufacturer Lot #- Returned Part # combination does not exist in the “Stock Maintenance” business component.

If the Return Serial/ Lot Type is set as “Existing”, the system ensures the following:

1. The Return Serial # / Return Lot # exists in the “Stock Maintenance” business component.

2. Updates the Return Serial/ Lot Type as “Existing”, if it is left blank and if the entered Return Serial # / Return Lot # is available in the system.

Return Lot #

The number identifying the lot to which the part belongs (Alphanumeric, 18) This field is applicable only when the part is lot- controlled or lot- and serial- controlled. Ensure that the lot number is already associated with the warehouse/ zone/ bin in the “Stock Maintenance” business component and has the required quantity in the required status. If the return basis is core-returnable for a line item, retrieve the (Issue) Lot # against the serial # for the part being returned from the interacting stock maintenance component.

Generates new lot #/manufacturer lot # on creation of Return document.

Manufacturer Lot #

A unique number identifying the lot number issued by the manufacturer (Alphanumeric, 18).

If the Return Basis is “Core”, the Part Type of the Return Part is Lot Controlled and the Return Serial / Lot Type is set as “New”, the system ensures that the Manufacturer Lot # is entered only if the “Mandate Lot # for Core Returns” Is set as “Yes” in the “Logistics Common Master” business component.

Generates new lot #/manufacturer lot # on creation of Return document.

Return Serial/ Lot Type

Use the drop down list box to select the return serial / lot type of the part. The system lists the following options:

Existing – Select this option if the Return Serial # / Return Lot # exists.
New – Select this option if the Return Serial # / Return Lot # is new.

The system leaves the field blank by default.

For the Part # - Serial # or Part # - Lot # combination, the system retrieves and displays the Manufacturer Serial # or Manufacturer Lot #, as defined in the “Stock Maintenance” business component.

For the newly added line items, if "Return Serial / Lot Type" is set as "New" the value entered in "Manufacturer Serial # / Manufacturer Lot#"-Part# combination should not be existing in Stock Maintenance, On submit system will generate the Serial No / Lot No based on numbering type set in Part administration.

Return of new serial # of part in offline area

Note: For the Part # Lot # combination, the system retrieves and displays the Manufacturing Lot # as defined in the “Stock Maintenance” business component.

Note: The system ensures that the lot details are entered, if (i) the part is a lot controlled part (ii) the Return Basis is “Core” and (iii) the “Mandate Lot # for Core Returns” is set as “Yes” in the “Logistics Common Master” business component.

Condition Returned

The condition in which the stock is being returned. The drop-down list box displays the following: New, Overhauled, Serviceable, Unserviceable and Phased-Out.

Certificate Type

Use the drop-down list box to select the certificate type associated with the part. This field is mandatory, if the Certificate Date/ Certificate # is entered.

Certificate #

This field is mandatory, if

Certificate Type or Certificate Date is entered.
“Certification Reqd?” is Mandatory for the part in Part Administration.
“Certificate Information for Serviceable Parts” under the category Stock Return in the Set Inventory Process Parameters” activity of Logistics Common Master is set as ‘1’.

This field can be left blank, if

Part Type is Component
“Certification Reqd?” field is set as ‘Optional’ for the part in Part Administration.
“Certificate Information for Serviceable Parts” under the category Stock Return in the Set Inventory Process Parameters” activity of Logistics Common Master is set as ‘0’.

However, regardless of the definition of the “Certificate Information for Serviceable Parts” parameter, the certificate # is not necessary for a part, if

Part control type is None-Controlled
Return Warehouse is Unserviceable
Return Condition is Unserviceable or Phase Out

Certificate Date

The date on which the certificate was issued. The certificate date must be in the same format as displayed in the “Date Format” field. Ensure that the certificate date is earlier than or the same as the current date. This field is mandatory, if the Certificate #/ Certificate Type is entered.

Note: For the part detail in the multiline, the system retrieves and displays the “Certificate #”,”Certificate Type” and Certificate Name” as defined in the “Stock Maintenance” business component.

Note: You must enter the Certificate Details or the Expiry Date, if the returned part has a shelf life.

Enter the following field in the “Part Information” multiline:

Expiry Date

The date of expiry of the part being returned. (Date Format).

Note: The expiry date can be ignored, If the part being returned is not set as “Shelf Life” controlled in the “Part Administration” business component.

Note: If the part being returned is set as “Shelf Life” controlled in the “Part Administration” business component and the expiry date is not entered, then the system,

Calculates the expiry date as the sum of the “Return Date” and “Shelf Life” in days defined in the “Part Administration” business component for parts with return basis “Returnable” or “Core”.
Retrieves the expiry date from the “Stock Maintenance” business component for parts with return basis “Excess”.

Reference #	The code identifying the reference document associated with the parts return document.
Remarks	Any further information pertaining to the parts return document. (Alphanumeric, 255).
Account Usage	The account usage, only if (i) additional parts are being returned through the Component Work Order/Tech log, and (ii) the newly added line item has at least one part whose expense type is not "Capital". The system displays the “Usage” which is in “Active“ status, as defined in the “Account Rule Definition” (ARD) business component. This is applicable only for additional line items of the CWO based return.
Costing Usage	The costing usage of the The system lists all the “Active” user-defined “Usages” as defined in the “Cost Center Rule Definition” business component. This is applicable only for additional line items of the CWO based return

The system displays the following field in the “Part Information” multiline:

Trading Partner Type	The type of the trading partner, which could be “Supplier” or “Customer”.
Trading Partner #	The code identifying the trading partner.

Part Description

The textual description of the part returned.

Part Type

The type of the part (for example, components) being returned

Part Control Type

The part control type of the part being returned, which could be one of the following:

Lot- Controlled – This indicates that the part is lot- controlled.

Serial- Controlled – This indicates that the part is serial- controlled.

Lot -& Serial- Controlled – This indicates that the part is lot- and serial- controlled.

None – This indicates that the part is not lot or serial controlled.

Expense Type

The type of expense incurred while purchasing the part, which could be either “Capital” or “Revenue”

Value

The value of the part that is returned against each reference document. The returned part value is calculated as:

(Issue Part Value/Issued Quantity) * (Returned Quantity).

Issued Quantity

The quantity of parts that were issued (Decimal)

Issued UOM

The unit of measurement of the part is issued

Enter the following fields in the “Other Details” group box.

User- Defined Detail – 1	User -defined details of the parts being returned
User- Defined Detail – 2	User- defined details of the parts being returned
Remarks	Any further information pertaining to the creation of the return (Alphanumeric, 255)
Returned By	The user name, in the first box, and the code in the second box of the person who returned the parts.

Enter the following field in the “Attachments” group box:

File Name

The name of the file used for document reference that is associated with the stock return (Alphanumeric, 50).

Select the View File link to open the document that you attached to the stock return transaction.

Click the “Create Material Return” pushbutton to create the material return.

Note: 1) If the returned part is of type "Component", the part condition must be allowed in the return warehouse, as specified in the "Edit Warehouse - Stock Status / Condition Allowed" page of the "Storage Administration" business component. For example, if warehouse ‘W001’ is defined to store parts in “New” or “Overhauled” condition, only parts in this condition can be returned to the warehouse. 2)The system does not allow the return of Part # - Serial # that was earlier issued against a ‘Normal’ repair order, if the parameter ‘Enforce part sent for external repair is received only through Repair Receipt if the Repair Order is open and RO Type is 'Normal'?’ under the category Repair Order in the Set Purchase Options activity of Logistics Common Master is ‘1’. Such parts can be received by means of repair receipts only.

The system performs the following actions after clicking the “Create Material Return” pushbutton:

The return number is generated according to the numbering type selected
For the return number generated the system maintains a record of the reference number and remarks associated with the return document .
For the return number generated the system maintains a record of the reference number and remarks associated with the return document
The system sets the status of the return document as “Draft” when:

1. The return warehouse is a “Free” warehouse and the serial/lot details are not entered for parts that are serial-controlled or lot-controlled.
2. The return warehouse is a “Normal” warehouse, the placement strategy is “Manual” and the storage details or serial/lot details are not entered for the returned part.

The system sets the status of the return document as “Fresh” when:

1. The return warehouse is a “Free” warehouse and the serial/lot details are entered for the returned part that is serial/lot controlled.
2. The return warehouse is a “Normal” warehouse and the placement strategy of all the returned parts is “Automatic” and the serial/lot details are entered for parts that are serial/lot controlled.

For serial controlled parts, the system ensures that there exists only one return document in draft or fresh status, for every returned part number-serial number combination.
The system retrieves the zone, bin and issue quantity for the parts to be returned, based on the issue document, if the issue warehouse is same as the return warehouse. If the return warehouse is different from the issue warehouse, the system stores the warehouse zone and bin based on the placement strategy defined for the trading partner #-warehouse-part combination.
For “General” return the system resets the return basis as “Excess”, if the returned part number and serial number are the same as the issued part number and serial number, and the issue basis of the part is “Core Returnable” in the “Part Administration” business component.
Ensures that the valuation method exists for the Return Classification-Return Basis-Expense Basis combination in the “Valuation Policy For Return Classification” multiline in the “Set Options” activity of the “Stock Maintenance” business component. The system ignores this validation if the parts have issue basis “Returnable” and Material Type “Main Core” and if the “Return Valuation Based On Return Classification” is set as “Yes” in the “Set Options” activity of the “Stock Maintenance” business component.
For parts that are of the type “Serial Controlled”, “Lot Controlled” or “Serial and Lot Controlled”, the system performs the following on clicking the “Create Material Return” pushbutton.

1. Ensures that the warehouse is mapped to the trading partner as “Exclusive” or “Shared” storage category, if the warehouse is “Free”.
2. Ensures that the warehouse-zone combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse is “Normal” and the zone is “Free”.
3. Ensures that the warehouse-zone-bin combination is mapped to the given trading partner as either "Exclusive" or "Shared" storage category, if the warehouse, zone and the bin are “Normal”.
4. Ensures that at least one storage area is mapped as either "Exclusive" or "Shared" storage category for the given trading partner (customer/supplier), if the “warehouse #” is not specified.
Generates new lot #/manufacturer lot # on creation of Return document.

To proceed, carry out the following

Select the “Edit Material Return” link at the bottom of the page to modify the material return details.
Select the “Storage Information” link at the bottom of the page to update the material return details.
Select the “Edit References” link at the bottom of the page to enter the reference details.
Select the “Confirm Return” link at the bottom of the page to confirm the return.
Select the “Update Component Condition” link at the bottom of the page to update the component condition.

Refer to the topic “Updating component condition– An Overview” in the “Aircraft” online help for further details.

Select the “Record Hazmat Compliance” link at the bottom of the page to record Hazmat compliance details.
Select the “Manage Part Serial MOD Details” link at the bottom of the page to record / manage the MOD details for the part serial combination.

Refer to "Managing Part Serial Mod Details" topic under the Stock Maintenance business component for further details.

Select the "Generate Return Document Report" link at the bottom of the page to generate the return documents report.
Select the “Upload Documents” link at the bottom of the page to upload various documents associated with the parts.
Select the “View Associated Doc. Attachments” link at the bottom of the page to view the various documents that are associated to the return document.

Refer to "Object Attachments" Online Help for further details.

Creating general return – An overview

Return is an inventory document through which you can return excess material, core or returnables to the stores after their intended use. Stock Return business component helps you record the details of the return of the materials from the maintenance point to the stocking point. This page allows you to create a return document for returning the parts.

This page allows you to create the parts return document based on the numbering type selected. You can specify return details such as the return type, the status, the return category, the return warehouse number, the returned date, and the user status pertaining to the parts return document.