Creating a material return slip

This page allows you to create a return slip for materials, which are excess and defective parts for returning to the warehouse. Tell me more

Select the “Create Return Slip” link in the main page.

The “Create Return Slip” page appears.

The system displays the following:

Date Format

The format in which the date fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Reference Document Details” group box:

Ref Document #

The number identifying the work execution document for which the material return is being done. The reference document could be a visit package, work order or a maintenance task selected in the previous page.

Note: The system displays the string “Multiple” in this field if multiple reference documents are selected for return of material

Enter the following:

Numbering Type

Use the drop-down list box to select the numbering type for the return slip. The numbering types are defined in the “Create Numbering Class” activity under the “Document Numbering Class” business component. The system lists all the numbering types set for the transaction type “Material Return Slip”, which are in the “Active” status.

The system automatically generates the return slip number with the selected numbering type..

The system displays the following:

Ref. Document Type

The type of the reference document, which could be one of the following:

Work Order – Indicates that a hangar work order, component work order or a line work order has triggered the return slip.
Task – Indicates that a maintenance task has triggered the return slip.
Visit Package - Indicates that a visit package has triggered the return slip.

Note: If the reference documents are more than one and the type of the reference documents are not same, then the system displays “multiple” in the “Ref. Document #” field and leaves the “Ref. Document Type” fields blank.

Work Center #

The work execution center from which the material is being returned after execution of the work order, visit package or task.

Part Type

The type of the part to be returned, which could be any one of "Raw Material”, “Component”, “Expendable”, “Tool”, “Consumable”, “Kit”, “Miscellaneous”, "All" or "Others".

Return Basis

The basis of return, which could be “Returnable”, “Core Returnable” or “Excess”.

Returnable – indicates that the same part that was issued is being returned after the work completion. E.g., Tools.
Core returnable - indicates that the part being returned is the replaced part. The issued part is fitted to the aircraft and the part which was earlier fitted in the current position is being returned.
Excess – indicates that the part is the excess part that was issued but not used during the work execution or completion.

Enter the following fields:

Returned By	The employee code and the name of the employee, who returns the material (Alphanumeric,20).
Return Date	The date on which the material is returned (Date format).

The system displays the following in the “Customer Details” group box:

Customer #	The number identifying the customer who owns the aircraft, which is being serviced, for which the material was used.
Customer Name	The name of the customer owning the aircraft.
Customer Order #	The number identifying the service order placed by the customer.
Aircraft Release Date	The date on which the aircraft has to be released to the customer, after completion of the service

Enter the following in the “Search Details” group box to search for the parts.

Part #

The number identifying the part which has to be returned (Alphanumeric, 40). You can enter the part number in full or specify it partially using the “*” character. The system retrieves all the parts with part numbers similar to the part number entered here. Leave this field blank to retrieve all the parts irrespective of the part number.

Part Description

The description of the part to be retrieved (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the parts with description similar to the description entered here. Leave this field blank to retrieve all the parts irrespective of the part description.

Zoom facility available.

Click the "Search" push button to retrieve the material return details.
If the part type is set to “Component” in the previous page, the system retrieves all the parts that need to be returned for the reference document, from the “Component Replacement” business component.
If the part type is set to “Others” in the previous page, the system retrieves all the parts of types that are not selected for the “Return Slip” transaction in the “Options For Maintaining Separate Document” field in the “Set Inventory Options” activity of the “Logistics Common Master” business component.
If the part type is set to “All” in the previous page, or if no value is selected, the system retrieves all the parts irrespective of the part type.

The system displays the following in the “Material Return Details” multiline:

Line #	The unique number generated by the system, to identify the row in the multiline. This is provided because it is possible that the part numbers can repeat in the Issue Part # column if the part has been issued with different Issue Stock Status
Issued Part #	The number identifying the part issued for usage during the servicing of the aircraft. The system lists all the part numbers issued against the reference document. The system extracts this information from the Issue document generated in the “Create Maintenance Issue” activity of the “Stock Issue” business component.

Part Description	The description of the part issued.
Part Type	The type of the part to be returned, which could be any one of "Raw Material”, “Component”, “Expendable”, “Tool”, “Consumable”, “Kit” or “Miscellaneous”.

Note: For the parts of type “Component”, the serial and lot details must be specified.

Issue Stock Status	The status of the stock when issued.
Issue Warehouse #	The number identifying the warehouse from where the material was issued.
UOM	The unit of measurement for the issued part.

Note: When a part is issued with different units of measurement for the different issues done for the reference document(s) , the system displays the unit of measurement of the first issue and converts the all other issued quantity to this unit of measurement

Issued Quantity

The quantity of the part issued for the reference document(s), from the warehouse.

Part Control type

The method of controlling implemented for the part for tracking it during its life cycle. The control types are "Lot Controlled", "Serial Controlled", "Lot & Serial Controlled" or "None".

Lot Controlled - indicates that the part is tracked through the lot number to which it belongs.

Serial Controlled - indicates that the part is tracked through the serial number.

Lot & Serial Controlled - indicates that the part is tracked by both lot number and serial number.

Enter the following:

Return Part #

The number identifying the part to be returned to the warehouse (Alphanumeric, 40). The part number should have been defined in “Create Parts Main Information” activity of the “Part Administration” business component and should be in “Active” status.

If this page is invoked from the “Record Component Replacement Information” page and if the replacement type is set as “Remove Only” or “Replacement” in the “Record Component Replacement Information” page, the system displays the outgoing part number, involved in the removal or replacement transaction, in this field.

Help facility available.

Note: If additional parts, which has no issue document reference, are being returned, then, a valid part number has to be entered in the “Return Part #” field.

Return Quantity

The quantity of the part, which is being returned to the warehouse (Decimal).

Note: If additional parts, which have no issue document reference, are being returned, the return quantity has to be entered in the “Return Quantity #” field.

The system displays the following:

Return Basis

The basis of return, which could be “Returnable”, “Core Returnable” or “Excess”.

Returnable – indicates that the same part that was issued is being returned after the work completion. E.g., Tools. The system displays this option if the issue basis of the part is set to “Returnable”.
Core returnable - indicates that the part being returned is the replaced part. The issued part is fitted to the aircraft and the part which was fitted earlier in the current position is being returned. The system displays this option if the issue basis of the part is set to “Core Returnable”.
Excess– indicates that the part is the excess part that was issued but not used during the work execution or completion. The system displays this option if the pending return quantity is greater than zero.

Currency

The base currency in which the transactions are done in the organizational unit

Part Return Value

The value of the part that is returned against the reference document.

Note: The system calculates the part return value using predefined formulae. Refer to the "Stock Return" Online Help for details on calculating the value of returned parts for return slip.

Enter the following:

Accounting Usage	Use the drop down list box to select the accounting usage. The system displays the “Usage” which is in “Active“ status, as defined in the “Account Rule Definition” (ARD) business component. The system leaves the field blank by default
Costing Usage	Use the drop-down list box to select the type of the costing usage. The system lists the "Active" user-defined "Usage" as defined in the "Cost Center Rule Definition" business component. The system leaves the field blank by default.
Return Stock Status	Use the drop-down list box to specify the stock status in which the parts are being returned.. The system displays all the “Active” stock statuses mapped to the ‘Material Return’ transaction in the “User Defined stock status” business component. If the return basis of the part is “Excess”, the system displays the “Issue Stock Status” in this field. If the part is removed in the “Record Component Replacement Information” page, the system displays the stock status of the part, as retrieved from the “Record Component Replacement Information” page.
Note: You cannot modify the return stock status, if the return basis of the part is “Excess” or the default stock status is “PBH”.
Return Warehouse #	Use the drop-down list box to specify the warehouse, to which the parts are being returned. The system lists all the warehouses that are allowed for the “Material Return” transaction in the “Storage Administration” business component. Select only the warehouse to which the part number or the part type of the part in the ‘Return Part #’ column, is mapped. The mapping should have been done in the “Create Warehouse Information” activity of the “Storage Administration” business component. The warehouse must allow the storage of the parts of the status selected in the “Return Stock Status” field. The system leaves the field blank by default.

Note: If the part being returned is a “Component”, then the system allows the storage of the component in the return warehouse, only if the condition of the returned part is specified as “Allowable Component Condition” for the warehouse in the “Edit Warehouse –Stock Status / Condition allowed” page of the “Storage Administration” business component.

The system displays the following:

Return Slip #

The number identifying the return slip. This number is automatically generated and displayed by the system at the time of creating return slip, with the numbering type selected.

Note: Details must be entered in atleast one row for creating the return slips. Multiple Return Slips will be created depending upon the number of Return Warehouses selected.

Enter the following:

Select All

Check this box to mark all the return slips in the multiline for confirmation or cancellation.

Enter the following in the “Remarks” group box:

Remarks

Additional remarks pertaining to the creation of the return slip (Alphanumeric, 255).

Zoom facility available.

Check the box in the “Select” column of the multiline, if you wish to mark the return slip to enter the serial number and lot number details or to view reference document of the return slip.
Click the “Create Return Slip” pushbutton, to store the details entered.

Note: The system displays an error message if any other concurrent user attempts to simultaneously create a return slip for the same part number selected in the multiline, for the work order.

The system associates the selected reference documents for each of the part number for each of the return slip generated & store the ref doc # & ref doc type against the return slip generated documents. You can modify the reference document associated to the material return slip, in the “Edit Reference Document List” page.

The material return slip is created in “Fresh” status.
The return slip is updated with the details of the constituent parts and serial numbers.
The returned quantity details corresponding to the part number, are updated against the work order in the “Record Parts Consumption” page of the “Hangar Work Reporting” business component.
The pending return quantity is calculated and updated against the part.
If the “Internal Hangar Maintenance” field is set to “Maintenance Consumption” in the “Set Options” activity of the “Account Group” business component, the system updates the consumption account code and the cost center code for the return slip, at the work order–task–part level.
For each part that is either issued or returned, the system automatically updates the serial and lot number details (if any) in the “Edit Serial Number & Lot Number Information” page, if the part is "Lot Controlled", "Serial Controlled", or "Lot & Serial Controlled".
If this page is invoked from “Record Component Replacement Information” page of the “Hangar Work Reporting” business component, the system performs the following:
For the part with Issue Basis as “Core Returnable”, if the object type is set as “Others” in the “Record Component Replacement Information” page, the system updates the “Return Part #” field in the “Edit Serial Number & Lot Number Information” page with the “Return Part #” value entered in this page.
For the part with Issue Basis as “Core Returnable”, if the object type is set as “Others” and replacement type is set as “Replacement” in the “Record Component Replacement Information” page, the system updates the “Issue Part #” and “Return Part #” fields in the “Edit Serial Number & Lot Number Information” page with the “Incoming Part #” value available in the “Record Component Replacement Information” page.
For the part with Issue Basis as “Core Returnable”, if the object type is set as “Others” and replacement type is set as “Remove Only” in the “Record Component Replacement Information” page, the system updates the “Return Part #” field in the “Edit Serial Number & Lot Number Information” page with the “Incoming Part #” value available in the “Record Component Replacement Information” page.

To confirm the return slip

You can confirm a return slip that is in “Fresh” status.

Note: The system ensures that the serial number and the lot number details are entered for the part for which the return slip is confirmed.

Check the box in the “Select” column of the multiline, to select the return slip for confirmation.
Click the “Confirm Return Slip” pushbutton, to confirm the return slip.

The status of the material return slip is set to “Confirmed”.

To cancel the return slip

Check the box in the “Select” column of the multiline, to mark the return slip for cancellation.
Click the “Cancel” return slip pushbutton to cancel the return slip.

The status of the material return slip is set to “Cancelled”.

On cancellation of the return slip, the returned quantity updated against the part number in the corresponding work order, is reverted to the previous value.

To proceed, carry out the following

Select the “Edit Serial No / Lot No Information” link, to enter the serial number and lot number details for the returned part.

Note: You can traverse to this page, only if the return slip contains parts that are "Lot Controlled", "Serial Controlled", or "Lot & Serial Controlled".

Select the “Edit Return Slip” link at the bottom of the page to modify the return slip details.
Select the “Edit Reference Documents” link at the bottom of the page to modify the reference document details for the return slip.
Select the "Print Return Slip" link at the bottom of the page to print the return slip details.
Select the “Print Serviceable Tag for Non Serialized Parts” link at the bottom of the page, to print a tag for the non-serialized serviceable parts.
Select the “Print Unserviceable Tag for Non Serialized Parts” link at the bottom of the page, to print a tag for the non-serialized unserviceable parts.

What you can do in this page

Record Return Slip

Confirm a Return Slip

Cancel a Return Slip

Record Return Slip

You can create return slip indicating the material returned to the warehouse. The status of the document is set to “Fresh”.

Click the “Create Return Slip” pushbutton in the “Create Return Slip” page to create the material return slip.

Confirm a Return Slip

You can confirm the return slip after checking the completeness of data entry

Click the “Confirm Return Slip” pushbutton in the “Create Return Slip” page to confirm the material return slip.

Cancel a Return Slip

You can cancel the return slip, which is in “Fresh “ status. On cancellation the return slip becomes invalid. The material which were part of the cancelled return slip can be listed in a new or existing return slip

Click the “Cancel Return Slip” pushbutton in the “Create Return Slip” page to cancel the material return slip.

Creating a material return slip – An overview

This page allows you to create a return slip for materials, which are excess and defective parts for returning to the warehouse. A return slip is a reference document prepared by the execution personnel for the warehouse in-charge, to accept the listed material in the prescribed quantity. The warehouse in-charge generates a material return document against the return slip. A material return slip is created with a unique system-generated number.

Material issued for multiple work orders can be returned using a single return slip. In the same way, a single work order can have material returned to warehouse through multiple return slips.