Audit Schedule #

The identification number of the audit schedule. Data entry in this field is mandatory for newly scheduled records if no active numbering type is defined and mapped  in the Document Numbering Class” business component for the given Audit Schedule #.

Ensure that the value specified in this field is a unique Audit Schedule #.

Note that the system does not allow modification of the existing Audit Schedule #.

Audit Description

The name / description of the audit schedule. Mandatory.

Audit Scope

  Activities that will be covered in an Audit. Mandatory.

Audit Type

Use the drop-down list box to specify the type of audit for the audit schedule.  Mandatory. The system lists the following options:

• Supplier – Indicates that the audit is conducted on the supplier.

• Employee – Indicates that the audit is conducted on the employee.

• Station – Indicates that the audit is conducted on the station.

• Work Center – Indicates that the audit is conducted on the work center.

• Others. – Indicates that the audit is conducted on entities other than those mentioned above.

Audit Entity

The Entity on which Audit will be carried out, such as Supplier #, Employee #, Work Center #, etc.. Data entry in this field is mandatory if the following conditions are not true:

• “Wareshouse” is selected as the “Audit Type” and a valid warehouse description is specified as the “Entity Name” of the “Storage Administration” business component.

• “Supplier” is selected as the “Audit Type” and a valid supplier name is specified as the “Entity Name” of the “Supplier” business component.

• “Employee” is selected as the “Audit Type” and a valid employee name is specified as the “Entity Name” of the “HRMS” business component.

• “Station” is selected as the “Audit Type” and a valid station name is specified as the “Entity Name” of the “Common Masters” business component.

•  “Work Center” is selected as the “Audit Type” and a valid work center specified as the “Entity Name” of the “Work Center” business component.

Entity Name

The name or description of the audit entity, such as Dowty Propeller Shop, Welding Shop etc., Data entry in this field is mandatory if the following conditions are not true:

• “Wareshouse” is selected as the “Audit Type” and a valid warehouse description is specified as the “Entity Name” of the “Storage Administration” business component.

• “Supplier” is selected as the “Audit Type” and a valid supplier name is specified as the “Entity Name” of the “Supplier” business component.

• “Employee” is selected as the “Audit Type” and a valid employee name is specified as the “Entity Name” of the “HRMS” business component.

• “Station” is selected as the “Audit Type” and a valid station name is specified as the “Entity Name” of the “Common Masters” business component.

• “Work Center” is selected as the “Audit Type” and a valid work center specified as the “Entity Name” of the “Work Center” business component.

Checklist Based?

Check the checkbox to indicate that the audit is based on the checklist.

By default this checkbox remains checked.

Note that t he system does not allow this field to be unchecked if the Audit Schedule has one or more checklists already mapped to it.

Auditing Agency

Use the drop-down list box to select the auditing agency.  The system lists the following options:

• Internal – Indicates that the audit is conducted internally, within the company.

• External – Indicates that the audit is conducted externally by an agent outside the company.

•  Audit Department – Indicates that the audit is conducted by the audit department within the company.

• Regulatory Authority – Indicates that the audit is conducted by any regulatory authority like for e.g. DGCA, EASA.

Audit Class

Use the drop-down list box to specify the class of the audit schedule. The system displays quick codes defined under the Quick Code Category “Audit Class” and which are in “Active” status in the “Maintain Quick Codes” activity.

Data selection in this field is mandatory if for the quick code type “Audit Class” mandatory value is set as “Yes” in the “Maintain Quick Codes” business component.

Est. Duration (hours)

The planned duration of the audit, in hours.

Ref. Procedure

The procedure (If any) referred for carrying out the audit, if any.

Interval (Days)

The periodicity of the audit.

Last Performed Date

The date of the most recent audit.

Ensure that the date entered in this field is not later than the current system date.

Next Due Date

The date of the next audit.

Ensure that the date entered in this field is later than the Last Performed Date.

Effective Till Date

The Date till which the Audit Schedule is effective.

Ensure that the date entered in this field is not earlier than the Next Due Date.

No. Of Occurrences

The number of audits to be carried out during the audit schedule.

Ensure that the value entered in this field is a positive integer greater than zero.

Other References

Any references related to the Audit Schedule

Comments

Any remarks of the QA Manager who prepares the Audit Schedule

Lead Auditor #

The employee number of the auditor who leads the audit team for the particular audit.

Help facility available.

Audit Report No. Type

Use the drop-down list box to specify the report numbering type for the audit schedule. Audit Report Numbering type is defined in Document Numbering Class component of Inventory Setup business process. Mandatory.

By default the system displays the Audit Report No. Type for which Numbering Class is set as Default in the “Document Numbering Class” business component; else the system leaves this field blank.

Schedule Date & Time

The planned start-date of the audit schedule. The planned start-time of the audit schedule.

Ensure that the date specified in this field is not earlier than the “Last Performed Date” and not later than the Effective Till Date.

Audit Location

Use the drop-down list box to select the organization unit, in which Quality Audit component is deployed or the audit schedule is applicable. Mandatory.

By default the system displays the current login OU.

Schedule Status

Use the drop-down list box to set the status of the audit schedule. The system displays the following values: Active, Inactive and Terminated.

Ensure the following:

• The value selected in this field is other than “Inactive” or “Terminated if “Not Applicable” specified as the “Execution Status”.

• The value selected in this field is ”Active” if the Audit Report # specified is other than “Closed” or “Cancelled”.

By default the system displays the value “active” in this field.

Execution Status

Use the drop-down list box to set the execution status of the audit schedule. The system displays the following values: Pending, Initiated and Not Applicable.

Ensure the following:

•  “Not Applicable” is specified in this field if “Terminated” is selected as the “Schedule Status”.

•   “Pending” or “Initiated” is specified in this field if “Schedule Status” is active.

•    “Initiated” is specified in this field if the Audit Report # is in status other than “Closed” or “Cancelled”.

By default the system displays the value “Pending” in this field.

Source

Use the drop-down list box to specify the source of the audit schedule. The system displays the following values: “Regular”, “Follow-up” and “As Required”.

By default the system displays the value “Regular” in this field.

Source Ref. #

The document reference # supporting the source. You can select from the options, Regular, Follow-Up” and “As Required”.

If “Follow-up”  is selected in the Source field:

• The audit report # which has been closed and for which follow-up audit is to be done is displayed here.

• The system does not allow you to modify or delete the “Source Ref. #”

Operator Code #

The operator code of the maintenance operator. Mandatory.

Ensure that the code entered in this field is a valid operator code as defined for the Airline Operator ATA # in the “Common Masters” business component.

Help facility available.

Created By

The  login User name who created the audit schedule.

Created Date

The date on which the audit schedule was created.

Last Modified by

The Login User name who modified the quality audit schedule.

Last Modified Date

The date on which the audit schedule was modified.

Sch. Date & Time

The date and time when the audit schedule is expected to begin.