Recording execution document details

Using this tab, you can record the execution document details.

Select the “Execution Doc. Details” tab in the "Update Failure and Expense Information" page.

The system retrieves and displays the following details in the multiline, on clicking the “Get Exec. Details” pushbutton:

If there exists a component replacement number, the system retrieves and displays the details of the execution documents that are created on the date equal to or later than the Component Replacement Date and in which the component is a main core in the corresponding execution document, along with the cost details.
If the claim is for an aircraft, and if there exists a claimable Engineering Order for the aircraft, then the system retrieves the Hangar Work Order or Technical Log by which the EO has been complied.
Enter the following fields in the multiiline:

Execution Doc. Type

Use the drop-down list box to specify the type of the execution document through which work order is executed on the failed part or aircraft. The system lists the following options:

Component Work Order - Select this option to specify that the execution document is Component Work Order.
Hangar Work Order - Select this option to specify that the execution document is Hangar Work Order.
Technical Log - Select this option to specify that the execution document is Technical Log.
Repair Order - Select this option to specify that the execution document is Repair Order.
Others – Select this option if the execution document is other than any of the above-mentioned options.

The system leaves the field blank by default. Data selection in this field is mandatory, if the execution document number is specified.

Execution Doc. #

The number identifying the execution document through which work order is executed on the failed part or aircraft. (Alphanumeric, 40). Data entry in this field is mandatory, if the execution document type is set to value other than “Others”. Ensure that the number entered here is a valid execution document number for the Execution Document Type selected.

Execution Doc. Date

The date on which the execution document is created. (Date Format). This date must be earlier than or equal to the system date.

Note: The system does not consider the Execution Document Date for processing, if the Execution Document Type and the Execution Document # are not specified.

The system displays the following field:

Execution Status

The status of the execution document.

Enter the following fields:

Claim Status

Use the drop-down list box to specify the Acceptance status of the claim amount. The system lists the values: “Accepted”, “Rejected” or “Partially Accepted”.

The system leaves the field blank by default.

Warranty Claim On

Use the drop-down list box to select the option based on which the cost incurred on the work order execution is claimed.

Full – Select this option if the total cost incurred on the work order execution is claimed.
Partial – Select this option if only a partial amount of the total cost that is incurred on the work order execution, is claimed.
Material - Select this option to specify that only the material cost is claimed.
Labor – Select this option to specify that only the labor cost is claimed.
Others - Select this option to specify that the amount claimed is other than "Full", "Partial", "Material" or "Labor".

The system leaves the field blank by default.

The system displays the following fields:

Cost Basis

Indicates the basis of the cost in the execution document. The system displays the values “Estimate”, “Progressive” or “Actuals”.

Note: If the execution document is CWO, the system displays the following values in the “Cost Basis” field.

“Estimate", if the CWO is in “Fresh” or “Scheduled” status.
"Progressive", if the CWO is in “Inprogress” or “Completed” status
"Actuals", if the CWO is in “PreClosed” or “Closed” status.

Note: If the execution document is Repair Order, the system displays “Estimate", if the status of the RO is “Draft”, “Fresh”, “Released”, “Shipped” or “Acknowledged”. For other statuses, the system displays “Actuals”.

Note: If execution document is Technical Log, the system displays “Actuals” in the Cost Basis field, if the Technical Log is in “Confirmed” Status. Else the system displays “Estimate”.

Material Cost	The cost of material that was incurred on the work order.
Labor Hours	The number of labor hours utilized for the work order execution.
Labor Cost	The cost of labor that was incurred on the work order.
Misc Cost	Any extra cost that was incurred on the work order.
Total Cost	The total cost that was incurred on the work order.

Note: If the Shop Job Type for the RO is "Piece Part", the system displays only the Total Cost of the RO available at the RO Line level.

Note: If the RO Currency is different from the Base Currency, the system converts the cost details into Base Currency and displays the result.

Enter the following:

Remarks

Any additional remarks pertaining to the execution document details. (Alphanumeric, 255).

File Name

The name of the file that contains the execution document details. (Alphanumeric, 256).

Help facility available.

The system displays the following field:

Execution Comments

Any additional comments related to the execution documents.

Note: Ensure that at least one record exists in the multiline for processing.

Note: The Execution Document Type-Execution Document # combination must be unique in the multiline.

Click the Delete icon in the tool bar above the multiline, to delete the selected record.
Select the “View File” link provided below the multiline to view the file details.
Click the “Get Exec. Details” pushbutton to retrieve the execution document details.

Note: On clicking this pushbutton, the system retrieves the details of the execution documents only if the status of the document is other than “Cancelled”.

Click the “Record Ref. Info” pushbutton to record the reference information.

Note: The system considers only those records for which Execution Document Type and/or Execution Document # is specified.

The system performs the following on clicking the “Record Ref. Info” pushbutton:

If the Claim document is in “Draft”, “Fresh”, “Confirmed” or “Registered” status, the system calculates the sum of Material Cost, Labor Cost and Misc Cost pertaining to all the execution documents and updates the result in the “Expenses” field against the respective Claim Heads in the “Process Expenses” tab page.
If the Claim Classification is "Maintenance" and if the Claim entity is a valid part number as defined in the “Part Administration” business component, then the system ensures that the Part-Serial-Lot is the core part on which CWO/RO is raised, if the Execution Document Type is Component Work Order/Repair Order.
If the Claim Classification is "Maintenance" and if the Claim entity is a valid aircraft registration number as defined in the “Aircraft” business component, then the system ensures that the Hangar Work Order/Technical Log is raised on the Aircraft specified in the header, if the Execution Type is Hangar Work Order/Technical Log.

Note: The system ignores the above two validations, if the Execution Document Type is “Others” or if the Claim Classification is “General”.

To proceed carry out the following:

Select the “Review Component Work Order” link below the multiline to view the component work order execution information.
Select the “Review Hangar Work Order” link below the multiline to view the hangar work order details.
Select the “View Technical Log” link below the multiline to view the technical log details.
Select the “View Repair Order” link below the multiline to view the repair order details.
Select the “Process Expenses” tab to update the expense details.
Select the “Warranty Ref. Documents” tab to update the warranty reference document details.
Select the “Parameter Details” tab to update the parameter details.