Recording employee timesheet for component work orders

This page allows you to record the employee details for the component work order or task. Tell me more.

Select the “Record Employee Timesheet for Comp. Work Orders” link under the “Component Work Reporting” business component.

The “Record Employee Timesheet for Comp. Work Orders” page appears.

The system displays the following field:

Date & Time Format

The format in which the date and time fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Employee Details” group box:

Employee #

The employee code of the currently logged-in user, as identified in the “Employee Information” business component.

Primary Skill #	The code that identifies the primary skill of the employee.
Employee Name	The name of the employee.
Resource Group	The resource group associated to the primary skill of the employee, for example, mechanic or inspector.
License #	The license number of the employee.
Clock Status	The status of the clock used for recording employee time sheet. The system displays one of the following: Clock Direct – If employee has logged on to any CWO/Task, i.e., CWO/Task exist in “Work Details” multiline only with “Start Date & Time”, and with “Updation Mode” as “Clock”. Clock Indirect – If employee has logged on to indirect work i.e., only if start time exists for an indirect work reporting. Clock Direct & Indirect – If both the conditions listed above are satisfied. Not Started – If there is no CWO/Task in the multiline only with “Start Date & Time” with “Update Mode” set as “Clock”, and if the start time does not exist for the indirect work reporting.

Enter the following in the “Update Details” group box:

Worked Date

The date for which you are recording the time sheet (Date Format). Mandatory. The system displays the actual start date of CWOs, that are already started by the employee and pending for completion. If more than one work order exists, then the earliest start date of the pending CWOs will be displayed. If the employee has not reported actuals against any work order, the system displays the current server date by default.

Enter the following field:

Update Mode

Use the drop-down list box to select the mode for updating the time sheet. Mandatory. The system displays the update option set in the “Set Options” activity, which could be “Clock”, “Manual” or "Clock & Manual".

Click the “Get Details” pushbutton to retrieve the work details for the employee for the specified date.

For a valid employee code and worked date, the system retrieves the details of all the CWOs/CWO-Tasks that are in “Scheduled” and “In Progress” status, in the “Work Details” multiline

For all the CWO/tasks to which the employee has logged in, the system retrieves all the sub-tasks that are pending for sign-off in the “Mechanic Sign-Off Recording” multiline. If login employee possesses resource group as “Mechanic”, then the sub tasks that require only mechanic sign-off will get retrieved. If login employee belongs to resource group “Inspector”, then sub tasks that require only inspector sign-off will get retrieved. If login employee possesses both “Inspector” and “Mechanic” resource groups, the system retrieves the sub tasks that require inspector sign-off, only if the mechanic signs off the sub task.

The system displays the following fields in the “Timesheet Summary” group box:

Total Normal Hours	The total normal hours booked by the employee. The system displays the sum of all the timesheet records in “Fresh”, “Confirmed” or “Authorized” status, whose start date is same as the worked date and recorded with attendance type as “Normal”.
Total Extra Hours	The total extra hours reported by the employee. The system displays the sum of all the timesheet records in “Fresh”, “Confirmed” or “Authorized” status, whose start date is same as the worked date and recorded with attendance type other than “Normal”.
Confirmed Booking (Hrs)	The total hours reported by the employee that are in confirmed status. The system displays the sum of all the timesheet records in “Confirmed” status, whose start date is same as the worked date.
Pending Confirmation (Hrs)	The total hours reported by the employee that are pending for confirmation. The system displays the sum of all the timesheet records that are in “Fresh” status, and whose start date is same as the worked date.
Total Hours	The total hours reported by the employee for the task or component work order for the date specified in the “Date” field. If the employee has already reported any actuals for the current date, the system displays the reported number of hours in this field. This is inclusive of lunch, break and indirect work reported hours, if any of these overlaps with the CWO/task reported hours. The system calculates the total hours as the sum of total worked hours and total indirect working hours.
Tot. Worked Hours	The sum of all the worked hours booked by the login employee for any CWO or task, as on the date entered in the “Worked Date” field. The system calculates the total worked hours as follows: Tot. Worked hours = Total Hours – Total In-direct Hours – Break Hours – Lunch Hours.
Total In-direct Hours	The total indirect working hours reported for an employee. The system calculates the total in-direct hours as the difference between the end time and the start time, for the date specified in the “Worked Date” field.
Pending Confirmation Dates	The date for which the employee timesheet record is pending for confirmation. The system retrieves and displays all the dates for which the employee recorded the timesheet with the starting date earlier than the worked date. The system retrieves the dates of only those records that are in “Fresh” status and displays them separated by a semicolon.

Select the required records and Click the “Confirm Bookings” pushbutton to confirm the employee timesheet bookings.

Note: You cannot modify the date entered in the “Worked Date” field.

Note: The system allows confirmation of the timesheet booking, only if atleast one record in “Fresh” status with From Date – Time and To Date – Time overlapping with the work date is available in the multiline.

Note: The system updates the timesheet status as “Confirmed”, if the timesheet recorded for direct/in-direct hours is available in “Fresh” status for the Worked Date. The system updates the timesheet status as “Authorized”, if the “Authorization of Timesheet Record” field is set as “Not Required” in the “Set Options” activity of the “Component Work Reporting” business component.

Enter the following field in the “Work Details” multiline:

Comp. Work Order #	The number that identifies the component work order (Alphanumeric, 18). Mandatory.
	Help facility available.

Note: Ensure that the component work order number is a valid number, and the component work order is in “Scheduled”, “In Progress” or “Completed” status.

If the transient status of the CWO is "hold" and the option "Allow reporting of CWO's that are on "hold"" is set to "No" in the "Component Work Order" business component, then the system will not retrieve component work orders that are in the "Hold" status.

Seq #

The sequence number of the task within the component work order (Integer).

Note: Data entry in “Seq #” field is mandatory, for tasks that occur more than once in the component work order. Ensure that the sequence number is valid, for the work order and task combination.

The system also ensures that the components associated with the work order are not attached to "Aircraft".

Enter the following fields:

Task #

The task number for which the employee reports the actual hours (Alphanumeric, 30). Mandatory, if “Seq #” field is entered.

Zoom facility available.

The system displays the following fields:

Task Description	The textual description of the task.
Revision #	The revision number of the task.

Enter the following:

Execution Status

Use the drop-down list box to specify the status of the task execution, which could be either “In progress” or “Completed”. If a status has already been specified for the task for the employee, then the system sets the value as the default value. Otherwise, the system sets the field to “In progress” by default.

The system displays the following:

Sign-Off Info

The sign-off information pertaining to the task.

Enter the following:

Employee Comments

Any additional remark pertaining to employee time sheet (Alphanumeric 2000).

The system displays the following:

Previous Employee Comments	Any previous comments existing for the employee timesheet recorded.
Emp. Comments Recorded By	The code identifying the employee who entered the previous comments.
Other Login?	The system displays “Yes” if any other user has logged on to the CWO/task. Otherwise, the system displays “No”.
Other Comments?	Any additional comments relating to the time sheet credentials.
Task Status	The status of the task, which could be “Scheduled”, “In Progress” or “Completed”. This field will be left blank, if the time sheet is reported at CWO level.

Enter the following:

Start Time	The time at which the task was started for the date specified in the “Date” field (Time Format).
End Time	The time at which the task was ended for the date specified in the “Date” field (Time Format). The end time entered should be later than the start time.
Worked Hours	The time spent on the task or the work order for the date specified in the “Date” field. Data entry in this field is mandatory if the “Start Time” and “End Time” are not entered.
Attendance Type	Use the drop-down list box to specify the attendance type of the employee. The system lists the option “Normal” indicating the standard working hours defined for the employee, and all the quick codes identified for “Attendance Type” in the “Work Center” business component. The system displays “Normal” by default.

The system displays the following:

Timesheet Status

The status of the employee timesheet record.

Enter the following:

Start Date	The date starting from which the employee actuals have to be reported against a CWO or task (Date Format). This date should not be earlier than the value specified for the “Back Dated Reporting Time Limit” in the “Set Options” activity.
End Date	The date until which the employee actuals have to be reported against a CWO or task (Date Format).
Execution Comments	Any additional comments pertaining to the task execution (Alphanumeric, 255).

Note: Ensure that the value entered in the “Worked Hours” is not greater than the difference between the values entered in the “Start Time” and “End Time” fields.

The system displays the following fields:

Previous Execution Comments	Any previous comments existing for the task execution.
Exec. Comments Recorded By	The code identifying the employee who entered the previous execution comments.
Cumulative Worked Hrs	The total cumulative worked hours, which is computed as the sum of all the worked hours booked against the work order by the login employee.
Update Mode	The mode by which the time sheet is updated, which could be "Clock" or "Manual". The system leaves this field blank if actuals are not reported for the CWO/task by the employee.
Material Plan Status	The status of the material plan, for the CWO/task. If the “Issue setting” for CWO in “Logistics Common Master” business component is set as "Issue only against MR", then the system displays the following values: Partially Requested - Indicates that the Material Request is not completely raised for all the parts that have been identified as requirements. Requested - Indicates that the Material Request is completely raised for all the parts that have been identified as requirements. Partially Issued - Indicates that material has not been issued for all the parts that have been identified as requirements. Issued - Indicates that the material is completely issued for all the parts that have been identified as requirements. Not Planned - Indicates that Material Request is not raised for any of the parts identified in the part requirements. Not Estimated – Indicates that no material is estimated for the work order or task. If the “Issue setting” for CWO in “Logistics Common Master” business component is set as "Issue against CWO", then the system displays the following values: Pending Issue – Indicates that Issue has not happened against the CWO/Task· Partially Issued – Indicates that Material Issue has not happened for all the requested parts. Issued – Indicated that all the parts requested against CWO/Task are issued. In all these cases, if more than one planning status exists, for a CWO/Task, then the lowest in the hierarchy will be displayed.
Revision#	The revision number of the task.
Work Center #	The work center where the task is executed, or the component work order is assigned.
CWO Status	The status of the component work order.
CWO Description	The textual description of the component work order.

Last Updated Date

The date on which the work details were last updated.

Note: Ensure the following:

The number of hours entered for duration is not more than 24 hours.

For the current date, the total worked hours entered is not greater than the difference between the current time and the day start time.

At least one record must be selected in the multiline.

Note: If you have specified either the “Start Time” or the “End Time”, you are required to enter a value in the “Actual Duration” field. If you have not entered a value in the “Actual Duration” field, then you are required to specify both the “Start Time” and “End Time”.

The system ensures the Start Time and End Time is not overlapping for the same component work order or task.

If actuals have been reported against a component work order or a task code, then the system retrieves the details in the corresponding columns.

If the date on which actual details are being reported is a holiday as defined in the "Time Management Setup" business component or in the "Common Master" business component, then you are required to enter the "From Time" and "To Time" for that day. In case you are reporting for a date range and this range includes a holiday, then you have to specify the actuals for the holiday as a separate line in the "Work Scope details" multiline.

Check the box in the “Select” column of the multiline to mark the CWO task for updating resource actuals, work delays, parts consumption, component consumption, additional parts usage or to sign off tasks or component work order.

To proceed, carry out the following

Select the “Request Material” link at the bottom of the page to request for materials.
Select the “Record Discrepancies” link at the bottom of the page to record discrepancy details.
Select the “Report Discrepancy Resolution Details” link at the bottom of the page to report the resolution details for the discrepancies associated to the CWO.
Select the “Report Component Consumption” link at the bottom of the page, to update component consumed for a task or a component work order.

Refer to the topic “Updating consumption for parts of type “Component” for the task or CWO - An overview” for more details.

Select the “Report Parts Consumption” link at the bottom of the page, to update parts consumed for a task or a component work order.

Refer to the topic “Updating parts consumption for the task or component work order - An overview” for more details.

Select the “Record Tool Usage” link at the bottom of the page to update usage of tools.
Select the "Record Parameter Reading / Cond. Eval. Form” link to update the parameter values and view conditional evaluation details of the task/sub task.
Select the “Report Work Delay” link at the bottom of the page to update work delays.

Refer to the topic “Updating delay information for CWO or task - An overview” for more details.

Select the “Edit References” link at the bottom of the page to edit document references.
Select the “Return Core/Main Core/Excess Material” link to create returns based on component work order or technical log.
Select the “View Sign-Off Details” link at the bottom of the page to view sign-off details of the employee.
Select the “View Employee Comments” link at the bottom of the page to view the employee comments.
Select the “View Task Card” link at the bottom of the page to view the task card created in the third party application.

Refer to the “Task Card Publisher” Online help for more details.

Select the “View AMM Reference” link at the bottom of the page, to view the details of aircraft maintenance manual for the task.
Click the “Print Request” pushbutton to print the employee timesheet record for component work orders.

To start the clock for recording time sheet

Click the “Start Clock” pushbutton to start the clock for updating the employee time sheet against CWO/task.

The system performs the following:

The system ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.
Ensures that the work order is not in "Fresh", “Completed”, “Closed”, “Pre-closed” or “Canceled” status. If the “Job Type” for the selected CWO is “Component”, the system ensures that the component associated with the CWO is currently not attached to an aircraft or the Next Higher Assembly.
Ensures that the “Task Execution Status” is not selected as “Completed”, if sign-off is pending for the CWO/task and if any other employee has logged onto the same CWO/task.
Ensures that the update option is selected as “Clock”. The system also checks whether “Start Time” is not entered.
If the CWO is already in “In Progress” status and the task is in “Schedule” status, the system updates the task status alone to “In Progress” and updates the “Actual Start Date & Time” field for task, as current start date and time.
Updates the “Last Update Date” with the current server date for each CWO/task combination. The system also changes the “Job status” of the CWO/task from “Scheduled” to “In Progress”.

The system performs the following in the “Report CWO Actuals” page, on clicking the “Start Clock” pushbutton:

Ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.
Updates the “Actual Start Date” and “Actual Start Time” of the CWO/task with the Clock Start Date and Time, if actuals are not reported for the CWO/task.
If the Actual start date and time for CWO/task is later than the Clock Start date and time, the system updates the “Actual Start Date” and “Actual End Time” with the Clock Start date and time.
If the clock is started for a task in a CWO and if the actuals do not exist at the work order level, or the actual start date at work order level is later than the Clock Start date and time, then the system updates the start date at the CWO level, with the clock start date.
Updates the “Last Update Date” with the current server date for each CWO/task combination. The system also changes the “Job status” of the CWO/task from “Scheduled” to “In Progress”.
Retrieves the sub tasks that are pending for signoff, in the “Mechanic Sign-off Reocrding” multiline, for the CWO against which start time is recorded and for which the login employee has sign-off rights. If login employee possesses resource group as “Mechanic”, then the sub tasks that require only mechanic sign-off will get retrieved. If login employee belongs to resource group “Inspector”, then sub tasks that require only inspector sign-off will get retrieved. If login employee possesses both “Inspector” and “Mechanic” resource groups, the system retrieves the sub tasks that require inspector sign-off, only if the sub task is signed off by the mechanic.

Note: The system performs sign-off only at subtask level. If a subtask requires sign-off from both “Mechanic” and “Inspector”, the system retrieves that sub task for inspector sign-off only if its signed–off by mechanic. A same employee cannot signoff both as mechanic as well as inspector.

To reset the clock

Click the “Reset” pushbutton to reset the clock for restarting the time sheet entry process.

The system updates the current server time as the start time for all selected records. If no actuals are reported for the selected CWO/task and the CWO/task status is "In Progress", then the system updates the CWO/task start time with the current system start date and time.

To end the clock

Click the “End Clock” pushbutton to end the clock to mark the time period to terminate the recording of employee time sheet.

The system ensures the following

The component work order must not be in “Closed”, “Pre-closed” or “Cancelled” status.
The “Task Execution Status” must not be “Completed” if sign-off is pending for the CWO/task and if any other employee logs onto the same CWO/task.
All the component replacement transactions associated to the CWO or CWO-Task, must be in “Removed”, “Replaced”, “Cancelled”, “Error-Removed” or “Error-Replaced” status.

Note: The system displays an error message, if any other concurrent user of different resource group and skill combination, attempts to simultaneously record the timesheet details for the same CWO/Task.

Updates the “Actual End Date” and “End Time” of the CWO/task, with the Clock End date and time, if the end date and time are earlier than the actual end date and time.

The system performs the following:

Ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.
Updates the difference of the start date and time from the end date and time, against the corresponding “CWO #”, “Task #”, “Seq #” and “Date”, as worked duration.
Updates the “Actual End Date” as the compliance date for the engineering order under the following conditions:

(a) The Component Work Order refers to the specified work scope number.

(b) Work unit of the work scope is specified in the component work order and it refers to a forecast number or it is available in "Component Maintenance Planning" business component.

If any indirect work hours reporting or break hours is specified in the work center, or if lunch hours is specified in the "Work Center" business component, between “From Start Date & Time” and “End Date & Time” fields, the system reduces those indirect hours and/or break hours and/or lunch hours overlapping with the reporting hours. The system also updates the “Employee comments”, “Execution comments” and “Execution Status”. The system changes the status of the CWO/task from "Scheduled" to "In-Progress". The system also updates the “Start Date” of CWO/task with the employee-reported start date and time.
If CWO/task is in “In Progress” status and the “Start Date” of the CWO/task is later than the employee’s actual start date and time, then the system updates the CWO/task start date and time with the actual start date and time reported by the employee.
Updates the last updated date with the current system date. If the execution status is selected as 'Completed', then the system updates the corresponding task status to “Completed” and updates the CWO status as “Completed” if all the tasks of the CWO are completed.
Updates the status change of the component work order at CWO or CWO-Task level, in the CWO-Task status change history.
If the CWO has EO reference, the system performs the following:

retrieves the details of the aircraft applicable to the work order from “Aircraft” business component and updates it in the aircraft effectiviy list corresponding to the EO.
retrieves the details of the part #/Serial #/Component # from the “Part Administration”/”Aircraft” business component and updates it in the part # and Serial # effectivity list corresponding to the EO.
Updates the compliance status of the EO as “Complied”.

If the job type of the CWO is “Facility” and if there exists a facility object with the Part # defined in the “Component Work Order”, then the system updates the “Compliance Date” of the EO as the “Last Performed Date” for the facility object #. If the “Interval (Days)” has been defined for the facility object #, then the system updates the “Next Due Date” as the “Last Performed Date + interval (days), and the alert date as the Next Due Date – Alert (Days).
For each timesheet record that is newly added, the system updates the timesheet status based on the following conditions:

Updates the timesheet status as “Fresh”, if the “Confirmation of Timesheet Record” field is set as “Required” in the “Set Options” activity of the “Component Work Reporting” business component, irrespective of the value set in the “Authorization of Timesheet Record” field.
Updates the timesheet status as “Confirmed”, if the “Confirmation of Timesheet Record” field is set as “Not Required” and the “Authorization of Timesheet Record” field is set as “Required’ in the “Set Options” activity of the “Component work Reporting” business component.
Updates the timesheet status as “Not Required”, if both the “Confirmation of Timesheet Record” field and the “Authorization of Timesheet Record” field are set to “Not Required”.
Sets the “Billable?” field to “Yes”, if the “Authorization of Timesheet Record” field is set to “Not Required”.

For the reported duration, the system computes the labour cost for normal and overtime hours based on the attendance type selected. If the attendance type is “Normal”, the system computes the cost for normal rate. Else, the system computes the cost for overtime rates.

Note: If the job rate is not identified, the system computes the normal and overtime rates as per the rates defined for the primary skill in the “Employee Information” business component.

Checks if there exists any task/work order that are pending to be reported, if the worked date differs from the current system date. The system retrieves and displays all the records assigned to the employee for the current date if there exist no pending task/work order to be reported.

If the status of the component work order is updated as “Completed” and if part number or serial number change is effected through engineering order, the system performs the following:

Retrieves the source document number from the “Engineering Order “ business component.
Updates the configuration change details to the configuration revision history in the “Configuration” business component
Updates the modification status, part number and serial number of the component, specified in the engineering order, to the “Aircraft” and "Stock Maintenance" business components.
Retrieves the new part number for main core return in the “Issue Certificate Of Maintenance” activity.
If the component with the modified part number falls under PBH agreement, the system updates the PBH agreement details with the new part number, in the “Supplier” business component.
If the new part number has no supplier part mapping details, the system updates the part supplier mapping details of the existing part to the new part in the “Supplier” business component.

Note: If the part and/or serial number is issued as “Main Core Issue” and is pending for return, the system updates the part number and/or serial number with the new part number and/or serial number in the return document against issue.

For the CWO of job type “Make”, the system performs the following:

If the “Manufacturer Serial #” is entered in the “Piece Part/Make Serial #/Lot # Details” multiline of the “Create Component Work Order” or “Edit Component Work Order Information” page of the “Component Work Order” business component and if the Serial # does not exist for the Part # and Manufacturer Serial # combination in the “Part Administration” business component, the system generates the Serial # as explained below:

If the “Sl No Logic” is set as “Manufacturer Sl No” for the part # in the “Part Administration” business component, the system sets the Manufacturer Serial # entered in the “Create Component Work Order” or “Edit Component Work Order Information” page, as the Serial # for the part.

If the “Sl No Logic” is set as “Automatic Generation” for the part # in the “Part Administration” business component, the system generates the new Serial # by incrementing the existing Serial #, based on the numbering type selected for the part serial number in the “Part Administration” business component.

If the “Manufacturer Lot #” is entered in the “Piece Part/Make Serial #/Lot # Details” multiline of the “Create Component Work Order” or “Edit Component Work Order Information” page of the “Component Work Order” business component and if the Lot # does not exist for the Part # and Manufacturer Lot # combination in the “Part Administration” business component, the system generates the new Lot # by incrementing the existing Lot #, based on the numbering type set for lot number generation in the “Part Administration” business component. The new Lot # is updated for the Part # in the “Stock Maintenance”, “Aircraft” and “Component Work Order” business components.
Updates the new Serial # and/or Lot # for the Part # in the “Stock Maintenance”, “Aircraft” and “Component Work Order” business components.
For the Part # and the new Serial # and/or Lot # combination, the system updates the following in the “Stock Maintenance” business component:

Ownership Status as “Owned”.
Condition as “New”.
Source Document Type as “Component Work Order”.
Source Document # as CWO #

Updates the condition of a component on completion of a CWO, on the basis of CoM requirement. If the CoM is not required for a component work order, the new condition of component is updated to “Overhauled” or “Serviceable” following the completion of the CWO. Conversely, if the requirement of a CoM is set to mandatory, the new condition of the component is updated only after the issue of the CoM based in the following scenario,

The “SOS Program Applicability” in the Common Masters component is set to "Applicable", the “SOS Applicability” in the Component Maintenance component is "All Removals"/"Assessed on Removals", and the “SOS Quarantine Flag” is ”Yes”in the Stock Maintenance component and “SOS Disposition” in Component Replacement is “Suspected Failure” for the part #-serial #,

The system resets the SOS Quarantine Flag as “No” and SOS Disposition as “No Fault Found”. However, the SOS Quarantine Flag becomes “Yes” and SOS Disposition “Unserviceable” for the part #-serial #, if the “SOS Disposition” is “Confirmed Failure” when all the other above-said conditions remain unchanged.

Updates the status of the component work order to “Completed” on the basis of the “Deferment of Discrepancy/MR” option in the Set Options activity. When the option is set to “Yes”, the status of the component work order status becomes “Completed” even if any associated discrepancies are in “Under Resolution” status. However, the status does not become “Completed”, if the option is set to “No” and, any discrepancy that the component work order has undertaken is unresolved.
Generates a stock return document for main core parts against “Component or “Piece Part” component work orders. These component work orders must have attained the “Completed” status from “In-Progress” or “Scheduled’. The “Auto Return” attribute for the part type of the issued part for the work center must be set to “Allowed” to facilitate automatic generation of the stock return. The system creates the maintenance return document in “Fresh” status applicable to issued warehouse. However, for customer-owned parts, the return document is created against the work center that allows stocking of the part for the owning agency of the customer.

To update the timesheet details

Click the “Manual Update” pushbutton, to update the employee time sheet for the component work order.

Note: The system ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.

For each timesheet record that is newly added, the system updates the timesheet status based on the following conditions:

a. Updates the timesheet status as “Fresh”, if the “Confirmation of Timesheet Record” field is set as “Required” in the “Set Options” activity of the “Component Work Reporting” business component, irrespective of the value set in the “Authorization of Timesheet Record” field.

b. Updates the timesheet status as “Confirmed”, if the “Confirmation of Timesheet Record” field is set as “Not Required” and the “Authorization of Timesheet Record” field is set as “Required’ in the “Set Options” activity of the “Component work Reporting” business component.

c. Updates the timesheet status as “Not Required”, if both the “Confirmation of Timesheet Record” field and the “Authorization of Timesheet Record” field are set to “Not Required”.

d. Sets the “Billable?” field to “Yes”, if the “Authorization of Timesheet Record” field is set to “Not Required”.

Note: The system retains the status of the timesheet record as it is, even if any modification is done to the “Start Date”, “End Date”, “Start Time” or “End Time” fields.

Note: You cannot modify a timesheet record that is in “Authorized” status.

Note: Ensure that the “Update Mode” is selected as “Manual” or “Clock & Manual", depending on the option settings selected in the “Option Setting Information” activity.

The system ensures that atleast one parameter value is updated against the CWO-Task/Sub Task, if “Parameter Recording?” is set as “Mandatory” for the task/sub task in the “Edit Parameter Reading Requirements” page of the “Maintenance Task” business component.

The system performs the following:

Updates the work order details with the current system date as the last updated date and changes the status of the corresponding task or component work order to “Inprogress”. The system also ensures that the date and time details of the selected records are not updated using “Clock” as the “Updation Mode”.
Updates the “Actual End Date” as the compliance date for the engineering order under the following conditions:

(a) The Component Work Order refers to the specified work scope number.

(b) Work unit of the work scope is specified in the component work order and it refers to a forecast number or it is available in component maintenance planning business component.

Note: If the CWO has EO reference, the system performs the following:

a. retrieves the details of the aircraft applicable to the work order from “Aircraft” business component and updates it in the aircraft effectiviy list corresponding to the EO.

b. retrieves the details of the part #/Serial #/Component # from the “Part Administration”/”Aircraft” business component and updates it in the part # and Serial # effectivity list corresponding to the EO.

c. Updates the compliance status of the EO as “Complied”.

If the job type of the CWO is “Facility” and if there exists a facility object with the Part # defined in the “Component Work Order”, then the system updates the “Compliance Date” of the EO as the “Last Performed Date” for the facility, while the CWO attains “Closed” status. If the “Interval (Days)” has been defined for the facility object #, then the system updates the “Next Due Date” as the “Last Performed Date + interval (days), and the alert date as the Next Due Date – Alert (Days).
If “Worked Hours” field is not entered, the system updates the difference of the start date and time from the end date and time, against the corresponding “CWO #”, “Task #”, “Seq #” and “Date”.
If any indirect work hours reporting or break hours is specified in the work center or if lunch hours specified in the “Work Center” business component between “From Start Date & Time” and “End Date & Time” fields, the system reduces those indirect hours and/or break hours and/or lunch hours overlapping with the reporting hours. The system also updates the “Employee comments”, “Execution comments” and “Execution Status”. The system changes the status of the CWO/task from "Scheduled" to "In-Progress". The system also updates the “Start Date” of CWO/task with the employee-reported start date and time.
If CWO/task is in “In Progress” status and the “Start Date” of the CWO/task is later than the employee’s actual start date and time, then the system updates the CWO/task start date and time with the actual start date and time reported by the employee.
Updates the last updated date with the current system date. If the execution status is selected as 'Completed', then the system updates the corresponding task status to “Completed” and updates the CWO status as “Completed” if all the tasks of the CWO are completed.
Updates the status change of the component work order at CWO or CWO-Task level, in the CWO-Task status change history.
Retrieves the sub tasks that are pending for signoff, in the “Mechanic Sign-off Reocrding” multiline, for the CWO against which start time is recorded and for which the login employee has sign-off rights. If login employee possesses resource group as “Mechanic”, then the sub tasks that require only mechanicsign-off will get retrieved. If login employee belongs to resource group “Inspector”, then sub tasks that require only inspector sign-off will get retrieved. If login employee possessess both “Inspector” and “Mechanic” resource groups, the system retrieves the sub tasks that require inspector sign-off, only if the sub task is signed off by the mechanic.
If the sign-off date and time of the employee is earlier than the sign-off date and time of the “Inspector”, the system overwrites the sign-off date and time of the employee with the sign-off date and time of the “Inspector”.
Updates the “Actual End Date” and “End Time” of the CWO/Ttask, with the “End Date” and “End Time” specified in the time sheet, if the end date and time are earlier than the actual end date and time.

If the transient status of a CWO is "Hold" and the option "Allow reporting of CWO's which are on "Hold"" is set as "No" in the "Component Work Order" business component, then the resource actuals of Component work orders will not be updated.

For the reported duration, start date-time and end date–time, the system computes the labour cost for normal and overtime hours based on the attendance type selected. If the attendance type is “Normal”, the system computes the cost for normal rate. Else, the system computes the cost for overtime rates.

Note: If the job rate is not identified, the system computes the normal and overtime rates as per the rates defined for the primary skill in the “Employee Information” business component.

If the status of the component work order is updated as “Completed” and part number or serial number change is effected through engineering order, the system performs the following:

Retrieves the source document number from the “Engineering Order“ business component.
Updates the configuration change details to the configuration revision history in the “Configuration” business component.
Updates the modification status, part number and serial number of the component, specified in the engineering order, to the “Aircraft” and "Stock Maintenance" business components.
Retrieves the new part number and serial number for main core return in the “Issue Certificate Of Maintenance” activity.
If the component with the modified part number falls under PBH agreement, the system updates the PBH agreement details with the new part number, in the “Supplier” business component.
If the new part number has no supplier part mapping details, the system updates the part supplier mapping details of the existing part to the new part in the “Supplier” business component.

Updates the condition of a component on completion of a CWO, on the basis of CoM requirement. If the CoM is not required for a component work order, the new condition of component is updated to “Overhauled” or “Serviceable” following the completion of the CWO. Conversely, if the requirement of a CoM is set to mandatory, the new condition of the component is updated only after the issue of the CoM based in thefollowing scenario,

The system resets the SOS Quarantine Flag as “No” and SOS Disposition as “No Fault Found”. However, the SOS Quarantine Flag becomes “Yes” and SOS Disposition “Unserviceable” for the part #-serial #, if the “SOS Disposition” is “Confirmed Failure” when all the other above-said conditions remain unchanged.
Updates the status of the component work order to “Completed” on the basis of the “Deferment of Discrepancy/MR” option in the Set Options activity. When the option is set to “Yes”, the status of the component work order status becomes “Completed” even if any associated discrepancies are in “Under Resolution” status. However, the status does not become “Completed”, if the option is set to “No” and, any discrepancy that the component work order has undertaken is unresolved.
Generates a stock return document for main core parts against “Component or “Piece Part” component work orders. These component work orders must have attained the “Completed” status from “In-Progress” or “Scheduled’. The “Auto Return” attribute for the part type of the issued part for the work center must be set to “Allowed” to facilitate automatic generation of the stock return. The system creates the maintenance return document in “Fresh” status applicable to issued warehouse. However, for customer-owned parts, the return document is created against the work center that allows stocking of the part for the owning agency of the customer.

To enter additional details

Enter the following field in the “Default Details” group box:

Sign-Off Comments

Any additional information pertaining to sign-off for CWO/task (Alphanumeric, 2000).

Zoom facility available.

The system displays the following fileds:

Previous Sign-Off Comments	Any previous sign-off comments recorded for the CWO/Task/Sub-Task.
Recorded By	The code identifying the employee who recorded the previous sign-off comments.

The system displays the following in the “Mechanic Sign-Off Recording” multiline:

Comp. Work Order #	The number assigned to the component work order.
Seq #	The sequence number of the task within the component work order (Integer).
Task #	The task number for which the employee reports the actual hours.
ST Seq #	The sequence number of the sub task within the component work order (Integer).
Sub Tasks	The sub-tasks that are identified in the task master record, requiring sign-off for skill and resource group of the employee.

Enter the following field:

Sign-Off Comments

Any additional information pertaining to sign-off for CWO/task (Alphanumeric, 255).

Note: Ensure that “Sign-Off Comments” field is entered, if “Mechanic Sign-Off” is “Pending” for the CWO/Ttask and if “Sign-Off Comments” in “Default Details” group box is not entered.

The system displays the following fields:

Employee #	The employee code of the currently logged-in user, as identified in the “Employee Information” business component.
Skill #	The code that identifies the skill of the employee.
Resource Group	The resource group, for example, mechanic or inspector, to which the employee belongs and for which the sub task requires sign-off.
Other Sign-Off Info.	Any additional sign-off information related to the sub-task. The system displays one of the following: Pending Insp. – When “Inspector Sign-Off” alone is pending. Pending Insp. & Mech. – When both “Inspector Sign-Off” and “Mechanic Sign-Off” are pending. Pending Mech. – When “Mechanic Sign-Off” alone is pending. None – When “Sign-Off” is not pending.
Last Modified By	The name of the employee who last modified the sign-off task details or the sign-off comments for the CWO/task/subtask.
Last Modified Date	The date on which the sign-off task details or the sign-off comments were last modified for the CWO/task/subtask.

To update the parameter values

Select the "Record Parameter Reading / Cond. Eval. Form” link to update the parameter values and view conditional evaluation details of the task/sub task.

To sign-off tasks

Click the “Sign-Off” pushbutton to sign-off the task details for an employee.

Note: You cannot sign-off the tasks, when the clock is still running for recording the time sheet for a particular employee.

Also, the system displays an error message, if any other concurrent user of different resource group and skill combination, attempts to simultaneously sign-off the task details for the same CWO/Task.

Note: The system ensures the following:

If the “Approval (Y/N) Flag” is set as “Yes” in the “Resource Requirements” page, then the login employee must have a valid license number for the current date and for the skill number. If the ”Task Status” is in "Scheduled" or "In-Progress" status, the system checks if all subtasks are signed-off by all the required resource groups.
The components for which the component work order has been raised, must not be attached to any aircraft in the “Aircraft” business component during sign-off. The system also ensures that the condition of the component is not “Phased Out”.
All the component replacement transactions associated to the CWO or CWO-Task, must be in “Removed”, “Replaced”, “Cancelled”, “Error-Removed” or “Error-Replaced” status.
Atleast one parameter value must have been updated against the CWO-Task/Sub Task, if “Parameter Recording?” is set as “Mandatory” for the task/sub task in the “Edit Parameter Reading Requirements” page of the “Maintenance Task” business component.

Note: If the CWO has EO reference, the system performs the following:

a. retrieves the details of the aircraft applicable to the work order from “Aircraft” business component and updates it in the aircraft effectiviy list corresponding to the EO.

c. Updates the compliance status of the EO as “Complied”.

Note: If the job type of the CWO is “Facility” and if there exists a facility object with the Part # defined in the “Component Work Order”, then the system updates the “Compliance Date” of the EO as the “Last Performed Date” for the facility. If the “Interval (Days)” has been defined for the facility object #, then the system updates the “Next Due Date” as the “Last Performed Date + interval (days), and the alert date as the Next Due Date – Alert (Days).

Signing-off using Electronic Signature

Note: The following are the prerequisites for using Electronic Signature in this activity:

The Smart Card Interface Client Installation must have been completed and configured on this computer.
A Smart Card Reader must be connected to this computer and configured.
Electronic signature authentication must have been enabled for this business component or function in the “Smart Card Interface” business component.
The person who will be using the Electronic Signature feature, must have been enrolled as a smart card user and issued a card in the "Smart Card Interface” business component. The card must be active and valid for the current date.

When the "Sign-off” pushbutton is clicked, the "User Authentication Web Dialog” screen appears.

Insert the smart card into the smart card reader and enter your Personal Identification Number (PIN) in the "User PIN” field.
Click the “OK” pushbutton.

The system authenticates the entered PIN value against the user's PIN value stored in the smart card.

On successful authentication, the system displays the message “Sign-Off Recorded successfully”.

If an invalid PIN is entered, the system displays the error message “Incorrect Secret Code Submission” and the electronic signature cannot be completed.

Note: The smart card will get into " Locked" status, if the number of continuous invalid PIN entries exceeds the maximum number of invalid PIN entries defined in the “Smart Card Configuration” activity in the "Smart Card Interface” business component. Contact the administrator for unlocking the card and to use the smart card again for Electronic signature.

On successful sign-off

The system performs the following:

Changes the “Task Status” to “Completed” If all the subtasks are signed-off and accordingly sets the value of “Sign-Off Date & Time” as the “Task Completed Date & Time”. If all the tasks and the sub-tasks are in “Completed” status, then the system updates the status of the corresponding CWO as “Completed” and sets the “Sign-Off Date & Time” for the “CWO Completed Date & Time”. The system then removes the signed-off records from the multiline.
Updates the status change of the component work order at CWO or CWO-Task level, in the CWO-Task status change history.
Updates the Comments History with the sign-off comments, along with the corresponding details including comment date, comment type and the code of the employee who entered the comments.

The system performs the following in the “Report CWO Actuals” page, on sign-off:

If actuals exists for the CWO/Ttask and if the start date and time of the actuals is later than the sign-off date and time, the system updates the start date and time of the actuals with the sign-off date and time.
If sign-off is performed for a sub task that belongs to a task in a CWO and if the start date for reporting the actuals at work order level is later than the start date and time specified in the sign-off, then the system updates the start dates at the CWO level.

If the status of the component work order is updated as “Completed” and if part number or serial number change is effected through engineering order, the system performs the following:

Retrieves the source document number from the “Engineering Order” business component.
Updates the configuration change details to the configuration revision history in the “Configuration” business component
Updates the modification status, part number and serial number of the component, specified in the engineering order, to the “Aircraft” and "Stock Maintenance" business components.
Retrieves the new part number and serial number for main core return in the “Issue Certificate Of Maintenance” activity.
If the component with the modified part number falls under PBH agreement, the system updates the PBH agreement details with the new part number, in the “Supplier” business component.
If the new part number has no supplier part mapping details, the system updates the part supplier mapping details of the existing part to the new part in the “Supplier” business component.

If the existing part serial change transaction for the Part # / Serial # of the CWO with change basis as "Engg. Change - Work Execution", then change the status as "Initiated" this Part / Serial change has to be happen on CWO completion, the system performs the following:

Retrieves the source document number from the “Engineering Order” business component
Updates the configuration change details to the configuration revision history in the “Configuration” business component.
Updates the modification status, part number and serial number of the component, specified in the part serial change transaction, in the “Aircraft” and “Stock Maintenance” business components.
Retrieves the new part number and serial number for main core return in the “Issue Certificate Of Maintenance” activity.
If the component with the modified part number falls under PBH agreement, the system updates the PBH agreement details with the new part number, in the “Supplier” business component.
If the new part number has no supplier part mapping details, the system updates the part supplier mapping details of the existing part to the new part in the “Supplier” business component.

The system updates the “Actual End Date” as the compliance date for the engineering order under the following conditions:

The Component Work Order refers to the specified work scope number.
Work unit of the work scope is specified in the component work order and it refers to a forecast number or it is available in component maintenance planning business component.
The work unit available in component maintenance planning business component refers to an engineering order.
Click the “Void Sub Task” to update the task details for which sign-off is pending.

The system ensures whether the login employee has a valid license number for the given date, for the “Task #” and “Skill #” combination. If the “Task Status” is in "Scheduled" or "In-Progress" status, the system checks if all subtasks are signed-off by all the required resource groups.

Insert your smart card and enter your Personal Identification Number. Follow the steps mentioned under the topic “Signing-off using Electronic Signature”, for voiding sign-off.

The system updates the Comments History with the sign-off comments entered against each sub-task, along with the corresponding details including comment date, comment type and the code of the employee who entered the comments.

If the status of the component work order is updated as “Completed” and if part number or serial number change is effected through engineering order, the system performs the following:

Retrieves the source document number from the “Engineering Order “ business component.
Updates the configuration change details to the configuration revision history in the “Configuration” business component.
Updates the modification status, part number and serial number of the component, specified in the engineering order, to the “Aircraft” and "Stock Maintenance" business components.
Retrieves the new part number and serial number for main core return in the “Issue Certificate Of Maintenance” activity.
If the component with the modified part number falls under PBH agreement, the system updates the PBH agreement details with the new part number, in the “Supplier” business component.
If the new part number has no supplier part mapping details, the system updates the part supplier mapping details of the existing part to the new part in the “Supplier” business component.

If the existing part serial change transaction for the Part # / Serial # of the CWO with change basis as "Engg. Change - Work Execution", then change the status as "Initiated" this Part / Serial change has to be happen on CWO completion, the system performs the following:
Retrieves the source document number from the “Engineering Order” business component
Updates the configuration change details to the configuration revision history in the “Configuration” business component.
Updates the modification status, part number and serial number of the component, specified in the part serial change transaction, in the “Aircraft” and “Stock Maintenance” business components.
Retrieves the new part number and serial number for main core return in the “Issue Certificate Of Maintenance” activity.
If the component with the modified part number falls under PBH agreement, the system updates the PBH agreement details with the new part number, in the “Supplier” business component.
If the new part number has no supplier part mapping details, the system updates the part supplier mapping details of the existing part to the new part in the “Supplier” buisness component.

The system updates the “Actual End Date” as the compliance date for the engineering order under the following conditions:

The Component Work Order refers to the specified work scope number.

Work unit of the work scope is specified in the component work order and it refers to a forecast number or it is available in component maintenance planning business component.
The work unit available in component maintenance planning business component refers to an engineering order.
Click the “Update Comments” to update the sign-off comments.

The system updates the “Last modified by” field with the login user ID and “Last Modified Date” field with the worked date for the selected CWO, task, sub task, skill and resource group combination.

The system displays the following details in the “In-Direct Working Hours Details” group box:

Start Time	The time at which the clock is started for recording the indirect work hour details for the login employee.
End Date & Time	The date and time at which the clock is stopped for terminating the indirect work hour reporting.
Enter the following fields:
In-Direct Category	Use the drop-down list box to select the quick code applicable to the type “In-Direct Category”. The system lists all the active quick codes defined in the “Create Quick Codes” activity in the “Component Work Order” business component. The system leaves this field blank by default.
Attendance Type	Use the drop-down list box to specify the attendance type of the employee. The system lists the option “Normal” indicating the standard working hours defined for the employee, and all the quick codes identified for “Attendance Type” in the “Work Center” business component, along with the inactive attendance types. The system displays “Normal” by default.
Comments	Any additional information relating to the indirect work hour details (Alphanumeric, 2000). Zoom facility available

To enable the clock for reporting indirect working hours

Click the “Start Clock” pushbutton to start the clock for recording indirect working hour details.

The system updates the “Start Time” field with the current system time.

Note: The system ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.

Click the “Reset” pushbutton to reset the clock for indirect working hours.
Click the “End Clock” pushbutton to end the clock.

The system updates the “End Date & Time” with the current date and time and updates the “Total In-Direct Hours” as the difference between the end time and the start time.

Note: If the actuals reported by the employee for any CWO/task fall within the indirect work reporting date range or overlaps with the indirect work reporting hours, then the system reduces the overlapping time period from the actuals reported against the CWO/task.

The system performs the following:

Ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.
If the CWO has EO reference, the system:

retrieves the details of the aircraft applicable to the work order from “Aircraft” business component and updates it in the aircraft effectiviy list corresponding to the EO.
retrieves the details of the part #/Serial #/Component # from the “Part Administration”/”Aircraft” business component and updates it in the part # and Serial # effectivity list corresponding to the EO.
Updates the compliance status of the EO as “Complied”.

If the job type of the CWO is “Facility” and if there exists a facility object with the Part # defined in the “Component Work Order”, then the system updates the “Compliance Date” of the EO as the “Last Performed Date” for the facility. If the “Interval (Days)” has been defined for the facility object #, then the system updates the “Next Due Date” as the “Last Performed Date + interval (days), and the alert date as the Next Due Date – Alert (Days).
For each timesheet record that is newly added, the system updates the timesheet status based on the following conditions:

Updates the timesheet status as “Fresh”, if the “Confirmation of Timesheet Record” field is set as “Required” in the “Set Options” activity of the “Component Work Reporting” business component, irrespective of the value set in the “Authorization of Timesheet Record” field.
Updates the timesheet status as “Confirmed”, if the “Confirmation of Timesheet Record” field is set as “Not Required” and the “Authorization of Timesheet Record” field is set as “Required’ in the “Set Options” activity of the “Component work Reporting” business component.
Updates the timesheet status as “Not Required”, if both the “Confirmation of Timesheet Record” field and the “Authorization of Timesheet Record” field are set to “Not Required”.
Sets the “Billable?” field to “Yes”, if the “Authorization of Timesheet Record” field is set to “Not Required”.

For the reported duration, start date-time and end date –time, the system computes the labour cost for normal and overtime hours based on the attendance type selected. If the attendance type is “Normal”, the system computes the cost for normal rate. Else, the system computes the cost for overtime rates.

Note: If the job rate is not identified, the system computes the normal and overtime rates as per the rates defined for the primary skill in the “Employee Information” business component.

To proceed, carry out the following

Select the “Record Inspector Sign-off” link at the bottom of the page, to sign-off the sub-tasks that belong to the tasks associated with a component work order.
Select the “Record In-direct Work Time” link provided at the bottom of the page, to record the details of the indirect work hours for the employee.
Select the “Record Allowance” link provided at the bottom of the page, to record the allowance details for the employee.

Recording employee timesheet for component work orders - An overview

The "Record Employee Timesheet for Comp. Work Orders" page allows you to enter the actual duration of time spent on a task or component work order on a given date. You can also specify the execution status of the task.

The system updates the employee details and changes the task and the component work order status from “Scheduled” to "In Progress".

What you can do in this page

Specify the execution status of the task

You can specify the execution status of the task for which you are reporting the employee time sheet.

Set the “Task Execution Status” field of the “Work Scope Details” multiline to “Inprogress”, if the status of the task is in progress.
Set the “Task Execution Status” field of the “Work Scope Details” multiline to “Completed”, if the status of the task is completed.