Modifying/authorizing labor hours for work orders

Modifying/ authorizing labor hours for work orders

This page allows you to modify the details of the labor hours recorded against component work orders and hangar work orders. Tell me more.

Select the “Edit \ Authorize Labor Hours” link under the “Component Work Reporting” business component.

The “Edit \ Authorize Labor Hours” page appears.

The system displays the following fields:

Date & Time Format

The format in which the date and time fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and format from the “Enterprise Modeling” business component by default.

Select the “Primary Search Criteria” tab page to conduct search based on the employee work details
Select the “Execution Document Based Search Criteria” tab page to conduct search based on the execution document
Click the “Search” pushbutton to search for the labor hour details for the employee.

The system retrieves the employee time sheet records against component work orders and/or hangar work orders that are in “In Progress” and “Completed” status.

Note: The system retrieves the labor record details clocked against the component work order, only if the login user has access rights for the “Edit Labor Hours for Comp. Work Orders” activity in the “Component Work Reporting” business component.

Similarly, the system retrieves the labor record details clocked against the hangar work order, only if the login user has access rights for the “Edit Labor Hours for Hangar Work Order” activity in the “Hangar Work Reporting” business component.

The system does not retrieve the CWOs/Tasks if the transient status of the CWO/Task is “Hold” and if the option to allow reporting of CWOs that are in “Hold” status is set as “No” in the “Component Work Order” business component. Similarly, the system does not retrieve the HWO/Tasks with transient status as “Hold”.

The system displays the following details in the “Timesheet Summary” group box:

Total Hours	The total hours reported by the employee for the task or component work order for the date specified in the “Date” field. If the employee has already reported any actuals for the current date, the system displays the reported number of hours in this field. This is inclusive of lunch, break and indirect work reported hours, if any of these overlaps with the CWO/task reported hours. The system calculates the total hours as the sum of total worked hours and total indirect working hours.
Total Worked Hours	The sum of all the worked hours booked by the login employee for any CWO or task, as on the date entered in the “Worked Date” field. The system calculates the total worked hours as follows: Tot. Worked hours = Total Hours – Total In-direct Hours – Break Hours – Lunch Hours.
Total In-direct Hours	The total indirect working hours reported for an employee. The system calculates the total in-direct hours as the difference between the end time and the start time.
Employee Count	The count of the employees for which the records are modified.
Total Normal Hours	The total normal hours booked by the employee. The system displays the sum of all the timesheet records in “Fresh”, “Confirmed” or “Authorized” status, whose start date is same as the worked date and recorded with attendance type as “Normal”.
Total Extra Hours	The total extra hours reported by the employee. The system displays the sum of all the timesheet records in “Fresh”, “Confirmed” or “Authorized” status, whose start date is same as the worked date and recorded with attendance type other than “Normal”.

Enter the following in the “Default Options” group box:

Billable?

Use the drop-down list box and select the option “Yes” if the timesheet record is billable.

Else, select the option “No’.The system displays the value “Yes” by default.

The system displays the following in the “Search Results” multiline:

Employee #

The number identifying the employee for whom you need to report the actuals (Alphanumeric, 20). The employee code should be a valid employee number defined in the "Employee Information” business component, and should be in “Active” status for the range of dates for which updation of actuals has to be done.

Data entry in this field is mandatory, if any time sheet records are entered in the multiline.

Ensure that the employee number entered here is reporting to the login user.

Help facility available.

Note: You cannot modify the employee code that is retrieved in the multiline.

The system displays the following field:

Employee Name

The name of the employee.

Enter the following fields:

Exec. Order #

The number identifying the execution order (Alphanumeric, 40). The execution order must be defined in the “Component Work Order” or “Hangar Work Order” business component.

Help facility available for component work order.

Data entry in this field is mandatory if any time sheet records are entered in the multiline.

Note: Select the “Help on Hangar Work Order #” link provided below the multiline, to retrieve hangar work orders.

Select the “Help on Hangar Work Order – Task #” link below the multiline, to retrieve the hangar work order/task.

Seq #	The sequence number of the task within the component work order or hangar work order (Integer). The sequence number should be a valid sequence number for the given work order in the “Component Work Order” or “Hangar Work Order” business component.
Task #	The task number for which the employee reports the actual hours (Alphanumeric, 30). The task number should be a valid task number for the given work order in the “Component Work Order” or “Hangar Work Order” business component.

Note: Ensure that the status of the task of the given execution order is

“Scheduled”, “In Progress” or “Completed”, in the “Component Work Order” or “Hangar Work Order” business component.
“Planned” or “In-Progress”, if the execution order is “A/C Maintenance Execution Ref. #” in the Flight Log business component.

If the task seq # is not entered, the system retrieves the task Seq # for the Exec. Order # of CWO/HWO/AME and Task # combination from the respective Component Work Reporting/Hangar Work Reporting/Flight Log business components.

Worked Hours

The time spent on the task or the work order for the dates specified (Time Format). Ensure that the value entered here is positive.

Note: If you have specified the “Worked Hours”, ensure that either “Start Date” and “Start Time”, or “End Date” and “End Time”, are entered.

If you have not specified the “Worked Hours”, ensure that both “Start Date/Start Time” and “End Date/End Time” are entered.

Billable?

Use the drop-down list box and select the option “Yes”, if the timesheet record is billable. Else, select the option “No”.

The system leaves the field blank by default.

Start Date

The date starting from which the employee actuals have to be reported against a CWO/Task or HWO/Task (Date Format).

Start Time

The time starting from which the employee actuals have to be reported against a CWO/Task or HWO/Task (Time Format).

Note: If the execution order type is Component Work Order or Hanger Work Order, ensure that the start date and time entered for the task is not later than the current system date and time or earlier than the backdated reporting time limit specified in the “Set Options” activity of the “Component Work Reporting” or “Hangar Work Reporting” business component.

If the execution order type is A/C Maintenance Execution Ref. #, ensure that the start date and time entered for the task is not later than the current system date and time or earlier than the backdated reporting time limit specified for the package type of A/C Maintenance Execution Ref. #.

End Date	The date until which the employee actuals have to be reported against a CWO/Task or HWO/Task (Date Format). Ensure that the date entered here is not later than the current system date for the corresponding task.
End Time	The time until which the employee actuals have to be reported against a CWO/Task or HWO/Task (Time Format).

Note: If both “Start Date” and “End Date” are the same, ensure that the value entered in the “End Time” field is later than the time entered in the “Start Time” field.

If you have not entered any value in the “End Date” and “End Time” fields, the system automatically computes the end date and time based on the “Worked Hours”, “Start Date” and “Start Time” values.

The end date and time are calculated as follows:

End Date = Start Date + (Duration/Per day man hours)

End Time = Start Time + (Duration/Per day man hours)

The system retrieves the per day man hours from the “Time Unit Conversions” as identified in the “Common Masters” business component, or from the rotaschedule mapped to the work center where the employee is mapped.

If any of the values “Start Date”, “Start Time”, “End Date” and “End Time” are modified, the system recalculates the worked hours and changes the updation mode to “Manual”. The system also stops the direct and indirect clock.

Attendance Type

Use the drop-down list box to specify the attendance type of the employee. The system lists the option “Normal” and all the quick codes identified for “Attendance Type” in the “Work Center” business component.

The system displays “Normal” by default

Employee Comments

Any additional comments pertaining to the employee resource (Alphanumeric, 2000).

The system displays the following fields in the multiline:

Order Type	The type of the work order, which could be component work order or hangar work order.
Update Mode	The mode by which the labor record of the employee is updated.
Work Center #	The work center where the task is executed, or the work order is assigned.
Task Description	The textual description of the task.
Task Status	The status of the task, which could be “Scheduled”, “In Progress” or “Completed”.
Work Order Description	The textual description of the work order.
Aircraft Reg #	The aircraft registration number on which the hangar work order is created.

Click the hyperlinked aircraft registration number to view the aircraft record.

Component #

The component on which the component work order is created.

Click the hyperlinked component number to view the component record.

Job Type	The job type of the work order.
Updated Date & Time	The date and time on which the labor record of the employee is updated.
Updated By	The login ID of the user who updated the labor record of the employee.

Note: Ensure that at least one record is selected in the multiline.

The system displays the following fields in the “Summary Details” group box:

Total Hours	The total hours reported by the employee for the task or the work order for the specified date and time range.
Total Worked Hours	The sum of all the worked hours booked by the login employee for any CWO/Task or HWO/Task, for the specified range of dates.
Total In-direct Hours	The total indirect work hours reported for an employee.
Employee Count	The total number of employee labor records.

Click the “Help on A/C Maint. Exec. Ref. - Task” link at the bottom of the page to retrieve the A/C Maint.Exec. Ref. details.
Click the “Help on Hanger Work Order – Task” link at the bottom of the page to retrieve the hanger work order details.
Click the “Help on Component Work Order – Task” link at the bottom of the page to retrieve the component work order details.
Click the “Edit Labor Hours” pushbutton to modify the labor hours for the employee.

The system ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.

Note: Once the details are retrieved in this page, the system ensures that another user does not update the employee actuals reported for the "CWO/Task", “HWO/Task” and “A/C Maintenance Execution Ref. #/Task” combination. The system also ensures that the indirect clock is not running for the given employee while recording the labor hours for the employee time clock entry in the Component Work Reporting, Hangar Work Reporting and Flight log business components.

Note: The system does not allow deletion of records that are retrieved in the multiline.

Note: The system updates the status of the newly added timesheet record as “Confirmed”. Also, the system retains the previous status of the timesheet record even on modification of the existing timesheet details.

If the status of the component work order is updated as “Completed” and if serial number change is effected through engineering order, the system performs the following:

Retrieves the source document number from the “Engineering Order“ business component.
Updates the configuration change details to the configuration revision history in the “Configuration” business component.
Updates the modification status and serial number of the component, specified in the engineering order, to the “Aircraft” business component.
Retrieves the new serial number for main core return in the “Issue Certificate Of Maintenance” and “Create Maintenance Returns” activities.

For the CWO/Task, the system updates the following information for each employee in the “Component Work Reporting” business component:

Updates the worked duration divided equally among the dates provided in the start date and end date.
Updates the time unit and comments against each date for the CWO/Task, date and employee code in the comments history.
If the CWO/Task is currently in “Scheduled” status, the system changes the status to “In Progress” and updates the status changes in the CWO/Task history. The system also updates the “From Date” as the “Start Date” for the CWO/Task.
If any indirect work is reported by the employee, then the system reduces the indirect work reported hours from the total worked duration for the CWO/Task, if both the “Start Date/Time” of CWO/Task overlaps with the indirect reported date and time.
For new labor records that are entered, the system calculates and udpates the employee cost and resource cost against the corresponding CWO or CWO/Task combination using the attendance type. The system also updates the duration for the resource type against the CWO and task.

For the HWO/Task, the system updates the following information for each employee in the “Hangar Work Reporting” business component:

Updates the timesheet details of the employee with the values entered in the “Start Date”, “Start Time”, “End Date”, “End Time” and “Worked Duration” fields for the work order/task combination.
Updates the “Last Update Date” with the current server date for the WO/Task combination. The system also updates the job status of the WO/Task from “Scheduled” to “In Progress” and updates the status changes in the HWO/Task history.
If actuals are reported by the employee for a hangar work order or task for the specified date and time range, and if the status of the HWO/Task is “In Progress” or “Scheduled”, the system reduces the indirect work reported hours from actuals reported hours, for the overlapping indirect work reported hours and accordingly updates the work duration.
If the aircraft condition of the specified aircraft registration number is “Operational” for the labor records updated against hangar work order, the system changes the condition as “Under Maintenance” and updates the date of condition change as the “Start Date” available in the multiline.
Updates the employee comments for HWO/Task combination into the comments history.
Click the “Authorize Booking” pushbutton to authorize the timesheet booking of the employee.

Note: Once the details are retrieved in this page, the system ensures that another user does not update the employee actuals reported for the “HWO/Task” and “A/C Maintenance Execution Ref. #/Task” combination. The system also ensures that the indirect clock is not running for the given employee while recording the labor hours for the employee time clock entry in the Component Work Reporting, Hangar Work Reporting and Flight log business components.

To proceed, carry out the following

Select the “Edit Labor Hours for Comp. Work Order” link at the bottom of the page to modify the labor hours for component work order.
Select the “Edit In-Direct Hours for Component Shop” link at the bottom of the page to modify the indirect work hours clocked by the employee against component work order.
Select the “Edit Labor Hours for Hangar Work Order” link at the bottom of the page to modify the labor hours for hangar work order.

Refer to “Recording employee work details – An overview” in the “Hangar Work Reporting” online help for more information.

Select the “Edit In-Direct Hours for Hangar” link at the bottom of the page to modify labor hours for the employee in the hangar shop.

Refer to “Recording indirect work hours information for an employee – An overview” in the “Hangar Work Reporting” online help for more information.

Select the “Authorize Allowance” link at the bottom of the page to authorize the allowance details of the employees.

Note: The system ensures that all the timesheet records selected for authorization are in “Confirmed” status.

Note: The system updates the status of all the timesheet records for A/C Maintenance Execution Ref. #/Task # available in confirmed status as ”Authorized” for both direct and indirect reported hours, irrespective of whether allowances are recorded or not for the dates that overlap with the From Date -To Date entered in the search criteria.

Modifying labor hours for work orders – An overview

In this page, you can record the total labor hours including the total worked hours and the indirect hours for an employee against component work orders or hangar work orders that are in “In Progress” or “Completed” status.

You can search for the employee labor records by specifying the filter criteria such as work center, employee details, component number or aircraft registration number, work scope number or visit package number, work order number and work duration. The system retrieves the details of all the employee records matching the filter criteria. You can modify the actuals for multiple employees, in bulk. You can also report the actuals for additional employees in this page.

The system updates the details and stores the name of the currently logged in user and the current server date.