Recording employee actuals information for CWO or task
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In this page, you can update the employee actuals for a component work order or a task. Tell me more.
Select the "Record Employee Actuals" link from the “Report Component Work Order Information” page.
The “Record Employee Actuals Information” page appears.
The system displays the following:
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Date and Time Format |
The format in which the date and time fields are displayed in this page. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the "Enterprise Modeling" business component by default. |
The system displays the following in the “CWO Details” group box:
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Component Work Order # |
The component work order selected in the previous page. |
Note: The component work order should be in “Scheduled”, “In-progress” or “Completed” status.
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Component # |
The number that identifies the component on which CWO is generated. |
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Part # |
The part number of the component on which the CWO is generated. |
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Serial # |
The serial number of the component on which the CWO is generated. |
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Component Work Order Description |
The textual description of the component work order. Zoom facility available. |
Enter the following:
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Task # |
Use the drop-down list box to select the task against which you need to update the employee information. Mandatory. The system lists all the task numbers (along with the sequence number) that are associated with the corresponding component work order. The system leaves the field blank by default. Leave this field blank to update for the CWO. |
The system displays the following:
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Work Center # |
The work center associated with the task or the component work order. |
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Task Description |
The textual description of the selected task. Zoom facility available. |
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Total Duration |
The total number of hours so far reported against employees, for the selected task or component work order. |
Enter the following:
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Default From Date |
Enter the default start date of the task (Date Format). Ensure this date is not later than the current server date or earlier than the scheduled started date for the task. |
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Default From Time |
Enter the default start time of the task in the specified time format (Time Format). |
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Default To Date |
Enter the default end date of the task (Date Format). Ensure this date is not later than the current system date or earlier than the scheduled start date for the task. |
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Default To Time |
Enter the default end time of the task in the specified time format (Time Format). |
Note: If the date and time fields are left blank in the multiline, the system sets the “Default Start Date”, “Default Start Time”, “Default End Date” and “Default End Time” in the respective multiline columns. This type of updation is done, when several employees in the multiline have the same start date, start time, end date and end time.
Click the “Get Details” pushbutton to retrieve the employee actuals that have already been reported for the CWO task.
Note: The system lists all the employees who are associated with the specified component work order or task, in the multiline.
Enter the following in the “Employee Details” multiline:
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Employee # |
The employee for whom you need to report the actuals (Alphanumeric, 15). Mandatory. This employee code should have already been defined in the "Create Employee File“ activity of the "Employee Information" business component and should be in ‘active’ status. |
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Help facility available. |
The system displays the following on clicking the “Record Employee Actuals” pushbutton.
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Employee Name |
The name of the employee. |
Enter the following:
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Time Unit |
Use the drop-down list box to specify the unit of measurement, which could be “Hours”, “Days” or “Minutes”, for the actual duration. The system sets “Hours” by default. |
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Actual Duration |
The actual time spent, in hours, days, or minutes, on the task or component work order, by the employee (Decimal). |
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From Date |
The date starting from which the employee is utilized for the task (Date Format). This should not be later than the current server date, or earlier than the value specified in the “Backdated Reporting Time Limit” specified in the “Set Options” activity. |
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From Time |
The time starting from which the employee is utilized for the task (Time Format). |
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To Date |
The date until which the employee is utilized for the task (Date Format). This date should not be later than the current server date or earlier than the “From Date”. |
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To Time |
The time until which the employee is utilized for the task (Time Format). |
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Employee Comments |
Any additional comments pertaining to the employee resource (Alphanumeric, 2000).This field cannot be modified for a record that is retrieved from the “Record Timesheet for Comp. Work Orders” activity in the current business component. |
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Attendance Type |
Use the drop-down list box to specify the attendance type of the employee. The system lists the option “Normal” indicating the standard working hours defined for the employee, and all the quick codes identified for “Attendance Type” in the “Work Center” business component. The system displays “Normal” by default |
Ensure that existing “From Date”, “From Time”, “To Date” and “To Time” fields are not modified, if the “Actual Duration” is set as zero.
Note: If the "From Date", "From Time" and "Used duration" are already specified for a CWO or task, then the system automatically calculates the "To Date" and "To Time".
If the “From Date” field is not entered, the system ensures that the value entered in the “Default From Date” is not later than the current system date, or earlier than the value entered in the “Back Dated Reporting Time Limit” option setting.
If the date on which the actual details are being reported is a holiday, as defined in the "Holiday Master" in the "Time Management" business component or in "Common Master" business component, then you are required to enter the "From Time" and "To Time" for that day. In case you are reporting for a date range and this range includes a holiday, then you have to specify the actual details for the holiday as a separate line in the "Employee Details" multiline.
If the “Updation Mode” is not “Clock” and if the "Actual Duration", "From Date", "From Time", "To Date", and "To Time" fields are entered, the system ensures that:
"From Date", "From Time", "To Date", and "To Time" are entered
(Or)
"Actual Duration" and "From Date" are entered.
If the “Basis for computing over time” option in the “Set Option” activity is set to “Shift Pattern”, then overtime is calculated based on the shift pattern. If the “Basis for computing overtime” option is set to “Standard rate”, then the overtime is calculated on a specified standard rate.
If the “From Date”, “From Time”, “To Date” and “To Time” fields are modified, the system changes the update mode to "Manual", the update date as the current date and recalculates the “Actual Duration”. If “From Date” and “From Time” are recorded in the “Record Timesheet for Comp. Work Orders” activity by starting the clock and if “To Date” and “To Time” are recorded in this activity, the system ends the clock and changes the update mode to “Manual”, The system also updates the date as the current date and recalculates the “Actual Duration”.
The system displays the following information:
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Timesheet Status |
The status of the employee timesheet record. |
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Previous Employee Comments |
Any previous comments recorded for the work order or task execution. |
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Comments Recorded By |
The code identifying the employee who entered the previous comments. |
The system displays the following on clicking the “Update Employee Actuals” pushbutton.
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Update Mode |
The mode employed for updating the employee details reported for the CWO or task. |
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Updated Date |
The date on which the employee details were last reported for the task. |
Click the “Record Employee Actuals” pushbutton at the bottom of the page, to update the employee actuals for the component work order or task.
Note: The system ensures the following:
Atleast one parameter value must have been updated against the CWO-Task, if “Parameter Recording?” is set as “Mandatory” for the task in the “Edit Parameter Reading Requirements” page of the “Maintenance Task” business component.
All the component replacement transactions associated to the CWO or CWO-Task, must be in “Removed”, “Replaced”, “Cancelled”, “Error-Removed” or “Error-Replaced” status.
The system performs the following:
Updates the “Compliance Date” of the EO as the “Last Performed Date” for the facility, if the job type of the CWO is “Facility” and status is closed, and if there exists a facility object with the Part # defined in the “Component Work Order”. Also, the system updates the “Next Due Date” as the “Last Performed Date + interval (days), and the alert date as the Next Due Date – Alert (Days), if the “Interval (Days)” has been defined for the facility object #.
Updates the resource details with the current server date as the last updated date. If the status of the task or component work order is “Scheduled”, the system changes the status to “Inprogress”. The system also calculates and updates the resource cost and employee cost, based on the specified attendance type.
Updates the status change of the component work order at CWO or CWO-Task level, in the CWO-Task status change history.
Updates the Comments History with the employee comments along with the details including comment date, comment type and the code of the employee who recorded the comments.
If the “Job Type” of the component work order is selected as “Component”, then the system ensures that the component for which the CWO is generated is not attached to aircraft.
If the “Validate for employee presence as per ARS” field is set to “Yes” in the “Set Options” activity, the system checks whether the employee was present on the given date for the entire duration.
If the “Allow extra hour reporting” field is set to “No” in the “Set Options” activity, the system checks whether the employee has duty as per the rota schedule in the "Time Management" business component.
If the “Basis for computing over time” field is set to “Shift pattern” in the “Set Options” activity, the system checks whether the employee has worked overtime for the reported date. The system also calculates the labor cost for normal and overtime as per the rates defined in the “Employee Information” business component for the skill for normal and overtime respectively.
If the status of the component work order is updated as "Completed" and if serial number change is effected through engineering order, the system performs the following:
Retrieves the source document number from the "Engineering Order" business component
Updates the configuration change details to the configuration revision history in the "Configuration" business component.
Updates the modification status and serial number of the component, specified in the engineering order, to the "Aircraft" and "Stock Maintenance" business components.
Retrieves the new part number and serial number for the component work order in the "Issue Certificate Of Maintenance" activity.
If the component with the modified part number falls under PBH agreement, the system updates the PBH agreement details with the new part number, in the “Supplier” business component.
If the new part number has no supplier part mapping details, the system updates the part supplier mapping details of the existing part to the new part in the “Supplier” business component.
Note: If the part and/or serial number is issued as “Main Core Issue” and is pending for return, the system updates the part number and/or serial number with the new part number and/or serial number in the return document against issue.
For the CWO of job type “Make”, the system performs the following:
If the “Manufacturer Serial #” is entered in the “Piece Part/Make Serial #/Lot # Details” multiline of the “Create Component Work Order” or “Edit Component Work Order Information” page of the “Component Work Order” business component and if the Serial # does not exist for the Part # and Manufacturer Serial # combination in the “Part Administration” business component, the system generates the Serial # as explained below:
If the “Sl No Logic” is set as “Manufacturer Sl No” for the part # in the “Part Administration” business component, the system sets the Manufacturer Serial # entered in the “Create Component Work Order” or “Edit Component Work Order Information” page, as the Serial # for the part.
If the “Sl No Logic” is set as “Automatic Generation” for the part # in the “Part Administration” business component, the system generates the new Serial # by incrementing the existing Serial #, based on the numbering type selected for the part serial number in the “Part Administration” business component.
If the “Manufacturer Lot #” is entered in the “Piece Part/Make Serial #/Lot # Details” multiline of the “Create Component Work Order” or “Edit Component Work Order Information” page of the “Component Work Order” business component and if the Lot # does not exist for the Part # and Manufacturer Lot # combination in the “Part Administration” business component, the system generates the new Lot # by incrementing the existing Lot #, based on the numbering type set for lot number generation in the “Part Administration” business component. The new Lot # is updated for the Part # in the “Stock Maintenance”, “Aircraft” and “Component Work Order” business components.
Updates the new Serial # and/or Lot # for the Part # in the “Stock Maintenance”, “Aircraft” and “Component Work Order” business components.
For the Part # and the new Serial # and/or Lot # combination, the system updates the following in the “Stock Maintenance” business component:
Ownership Status as “Owned”.
Condition as “New”.
Source Document Type as “Component Work Order”.
Source Document # as CWO #
The system ensures that there is no leave approved for the employee for any time duration or date falling between the From Date - Time and To Date - Time required for performing the task.
If the CWO has EO reference, the system:
retrieves the details of the aircraft applicable to the work order from “Aircraft” business component and updates it in the aircraft effectiviy list corresponding to the EO.
retrieves the details of the part #/Serial #/Component # from the “Part Administration”/”Aircraft” business component and updates it in the part # and Serial # effectivity list corresponding to the EO.
Updates the compliance status of the EO as “Complied”.
For each timesheet record that is newly added, the system updates the timesheet status based on the following conditions:
Updates the timesheet status as “Fresh”, if the “Confirmation of Timesheet Record” field is set as “Required” in the “Set Options” activity of the “Component Work Reporting” business component, irrespective of the value set in the “Authorization of Timesheet Record” field.
Updates the timesheet status as “Confirmed”, if the “Confirmation of Timesheet Record” field is set as “Not Required” and the “Authorization of Timesheet Record” field is set as “Required’ in the “Set Options” activity of the “Component workReporting” business component.
Updates the timesheet status as “Not Required”, if both the “Confirmation of Timesheet Record” field and the “Authorization of Timesheet Record” field are set to “Not Required”.
Recording employee actuals information for CWO or task - An overview
In this page, you can update the employee actuals for a component work order or a task. You can select the CWO for which you need to update the employee actuals, in the “Report Component Work Order Information” page. The system displays the employee actuals that are already reported for the selected task. You can update the employee information, such as the employee number, number of hours spent on the task or selected component work order, the start and end date and time, attendance type of the employee while executing the task, and any other additional comments.
“Create Employee File “ activity of the “Employee Information” business component.
Specify the attendance type of the employee
Specify default date and time for the employees listed in the multiline
Specify the attendance type of the employee
You can specify the attendance type or time slot, such as normal, overtime or holiday work, in which the task was executed. This information is useful in calculating the pay for the employee, since each attendance type has a different pay rate.
Set the appropriate option in the “Attendance Type” field of the “Employee Details” multiline, to specify the attendance type in which the task was executed.
Specify default date and time for the employees listed in the multiline
If a large number of employees have the same start or end date and time, you can enter the default date and time values. The system updates the date and time fields in the multiline (if they are left blank) with the default values.
Enter the start date and time for the employees, in the “Default From Date” and “Default From Time” fields, in the “CWO Details” group box.
Enter the end date and time for the employees, in the “Default To Date” and “Default To Time” fields, in the “CWO Details” group box.
Enter the employee details in the multiline. You can leave the date and time fields blank.
On clicking the “Record Employee Actuals” pushbutton, the system updates the date and time fields for the employees, which are left blank in the multiline, with the default values.