Regularize Leave - A summary of the activity

Through this activity, the HR user can regularize the leave of the employee. Regularization refers to normalizing anomalies in leave transactions, so that these transactions fall in line with the leave rules defined in the Leave business process. For example, the employee has applied for leave for a range of days that include a holiday, and the holiday is now declared as a working day. The employees leave will need to be regularized, so that the holiday is treated as a working day and his leave balance is subtracted by a day.

Essentially, regularization is needed when Leave is integrated with Time Management, and there are discrepancies in the shift or time management processes.

Need for the regularization of leave units:  The HR user may regularize the leave units of an employee for any of the following reasons:

• The leave entitlement of the employee has not been processed for the specific period for which leave has been applied the leave.

• The holiday and weekly off information for an employee is not available for the period for which the employee has applied for leave

• No shift is scheduled for a specific period, and the employee has applied for leave during this period.

• The employee has applied for a leave for a period that includes a holiday, and the holiday is later declared as a when the scheduled working day or vice versa.  

• The scheduled shift for an employee has been deviated to within the period for which the employee has applied leave.

Regularization and its implications: At the outset, you are to specify the organization unit for which you require to regularize the leave units. The system retrieves all the leave applications in which discrepancies with Time Management have been detected.

You can select any leave application and specify that it must be regularized. Before doing this, you can choose to view all the details of the leave application such as the date range of the leave, leave application status, covering employee, authorized units and reason for leave.

After the leave applications are regularized, the leave units are calculated afresh and the leave balance is updated accordingly.

Viewing the details of the leave application: The system displays all the key details of the leave application, as they were specified in the Apply Leave activity. See Apply for Leave - A summary of the activity

Getting familiar with the pages inside

Go to the page…	…to carry out task
Select Employee to Regularize Leave	Selecting the employee to regularize leave
Regularize Leave	Regularizing leave

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6      Hyperlinked topics below

 Prerequisites

One or more employees must have applied for leave, through the Apply Leave activity.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What you can do in this activity

Regularizing the leave of the an employee.

View the details of the regularized leave.