Authorize Leave Applications of Group – A summary of the activity

Through this activity, the HR user can authorize or reject multiple bulk leave applications. Each bulk leave application must have been posted for a group of employees, through the “Apply for Leave – Group” activity. The HR user can

•   Authorize or reject in bulk

•  Authorize or reject an individual bulk leave application

Authorizing or rejecting in bulk: When you enter the page, the system will show you all the leave applications in the different stages of authorization.

• You can now authorize these leave applications of employees, in bulk, without changing the details of any leave application.

• You can also choose to reject the entire set of bulk leave applications, in bulk.

Authorizing or rejecting individual leave applications: You can decide to first view the details of an individual bulk leave application, and then authorize it. You can also reject this bulk leave application altogether.

• The system allows you to edit the following details of the individual leave application before authorizing it

•   The start and end dates of the bulk leave application

• The start and end sessions for the start date, and the start and end sessions for the end date. This information can be entered if the leave is in sessions.

• After you authorize the application, the system will compute and display the following information:

•   The expected date of return; this will be the day after the leave end date.

•  The number of authorized leave units

If the leave application is to be rejected, you are to enter the reason for the rejection

Note: There can be multiple stages of authorization, such as authorization by the supervisor, before the final authorization by the HR manager. The number of levels of authorization is defined in the Workflow Management component.

After authorization at each level is completed, the supervisor at the next level is intimated through the “My Page” component of Ramco Enterprise Series, where his authorization is displayed as pending. Alternatively, the next level supervisor receives a mail that his authorization is pending. 

Implication of authorization: After you authorize of the leave application, the system ensures of the following:

• The details of the leave application cannot be edited by the employee or on behalf of the employee

•  The leave application cannot be deleted by the employee or on behalf of the employee

•  The employee or HR user can request for cancellation of the authorized leave application

•  The leave application can be cancelled by the authorizer.

Getting familiar with the pages inside

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Prerequisites

Applying for leave

What you can do in this activity

Selecting the leave application

Authorizing the details of the leave application

View the status of the leave application of the employee.

View the leave summary of the employee who is going on leave.