Authorizing an individual bulk leave application
|
|
|
|
|
|
|
Select the hyperlinked “Bulk Appln. No” field, in the “Authorize Leave Applications of Group” page.
The “Authorize Individual Leave Application for a Group” page appears.
The system displays the following.
|
Leave Administration Unit |
The organization unit where the leave administration component has been deployed to administer leave for all the employees mapped to the interacting employment units. |
||
|
Date format |
The date format applicable to the login user. |
||
|
Bulk Leave Application Number |
The number that uniquely identifies the bulk leave application for a group of employees. The leave application was automatically generated by the system in the “Apply For Leave - Group” page, after the leave application for a group of employees was first created. |
||
|
Application Status |
The status of the bulk leave application. It could be one of the following:"Pending for Authorization - Create“, "Pending for Authorization - Alter“, "Pending for Authorization - Cancel“, "Authorized”. |
||
|
Leave Type |
The type of leave for which the bulk leave application was created |
||
The system displays the following details of the leave request, under the “Request Details” group box
|
Leave Applied Date |
The date on which the leave for the group of employees was applied for. |
|
Leave From |
The date from which the bulk leave application starts. For example, if the group of employees had applied for leave from 5th of August 2004, 5th August 2004 will be displayed. |
|
Leave To |
The date on which the bulk leave application ends. For example, if the group of employees had applied for leave until 10th of August 2004, 10th August 2004 will be displayed. |
If the leave request is to be in terms of start and end time, the system displays the following
|
From Time |
The time from which the group of employees is going on leave. |
|
To Time |
The time until which the group of employees will be on leave. |
If the leave request is to be in terms of start and end sessions, the system displays the following
|
Session From |
The session from which the group of employees is going on leave. For example, the sessions that are applicable to the organization can be “morning“, “evening“ or “night“. |
|
Session To |
The session until which the group of employees will be on leave. |
The system displays the following
|
Requested Leave Units |
The number of units for which the group of employees has applied leave. The system determines this number, based on the Leave From” and “Leave To” dates already entered. The leave units will be either “days“ or “hours“, depending on the leave unit in which the leave type is maintained. |
|
Expected Date of Return |
The date on which the group of employees is expected to be back from the leave. |
|
To the right of this field, the system displays the session at which the employee is expected/. It can be one of the following: “morning“, “evening“ or “night“. | |
|
Leave Reason |
The reason for which the leave has been applied. |
|
Commuted |
Check this box, if the employee requires to exchange his leave units for salary |
To authorize the bulk leave application
Edit the following in the multiline
|
Employee |
The employee code of each employee who will be included in the bulk authorization. You can delete an existing employee, but adding a new employee is not allowed. |
Edit the following fields in the “Authorized Details” group box
|
Leave From |
The date from which the group of employees has applied for leave. For example, if the group of employees has applied for leave from 5th of August 2004, enter the leave date as 5th August 2004. |
|
Leave To |
The date until which the group of employees has applied for leave. For example, if the group of employees has applied for leave until 10th of August 2004, enter the leave date as 10th August 2004. |
Edit the following fields in the “If Time” group box, if the bulk leave request is to be in terms of start and end time
|
From Time |
The time from which the group of employees is going on leave. |
|
To Time |
The time until which the group of employees will be on leave. |
Edit the following fields in the “If Session” group box, If the bulk leave request is to be in terms of start and end sessions
|
Session From |
From the drop-down list box, select the session from which the group of employees is going on leave. For example, the sessions that are applicable to the organization can be “morning“, “evening“ or “night“. |
|
Session To |
From the drop-down list box, select the session until which the group of employees will be on leave. |
Select the “Authorize” pushbutton.
The system computes and displays the following
|
Authorized Units |
The number of leave units that have been authorized. |
|
Expected Date of Return |
The date on which the group of employees is expected to be back from the leave. |
To reject the leave application
Enter the reason for the rejection, in the “Rejection Reason” field.
Select the “Reject” pushbutton.
The bulk leave application for the employee is deleted.
6 Hyperlinked text below
A HR user can use this page to authorize an individual bulk leave application, after viewing or editing it.
To authorize the bulk leave application