Managing Fixed Assets

Fixed Asset Hub provides the ability to authorize, amend already created Assets and to Create Asset Record for pending capitalization documents.

Select the “Fixed Assets Hub” activity under the “Fixed Assets Hub” business component.

The “Fixed Assets Hub” page appears.

Asset Review

On launch of the Hub, by default the “Asset Review” tab remains selected.

Enter the following fields in the “Asset Search Options” section

Select the “Asset Tree” tab to specify the basis on which you wish to retrieve details in the List Of Assets” multiline.

Select the “Search” tab to perform specific search.

Enter the following field in the “Asset Search Options” section

Viewing Asset Tree tab

Asset Class

Use the drop-down list box to specify the basis on which you wish to view list of assets in the multiline. The system lists the following options:

· Asset Class – Select this option if you wish view all the Asset Classes that are in ‘active’ status as defined in the ‘Asset’ master in the Asset Tree structure.

· Asset Group – Select this option if you wish to view all the ‘active’ asset groups as defined in the ‘Asset’ master in the Asset Tree structure

· Cost Center – Select this option if you wish to view all the Cost Centers which are available in the Asset record only.

· Analysis Code - Select this option if you wish to view all the Analysis Codes which are available in the Asset record only.

By default the system displays “Asset Class’ in this field.

Viewing Search details tab

Enter the following field in the “Asset Search Options” section

Finance Book	Use the drop-down list box to select the code identifying the asset class. The system lists all the “active” asset classes defined in the “Create Asset Class” activity of the “Asset Type Definition” business component along with the value “All”. The system displays the value “All” by default, on launch of the page.
Asset Class	Use the drop-down list box to select the code identifying the asset class. The system lists all the “active” asset classes defined in the “Create Asset Class” activity of the “Asset Type Definition” business component along with the value “All”. The system displays the value “All” by default, on launch of the page.
Dep. Category	Use the drop-down list box to select the depreciation category. The system lists all the depreciation categories defined in the “Create Depreciation Setup” activity of the “Asset Depreciation Setup” business component. The system displays the first value by default on launch of the page.
Asset Group	The type of classification of the asset. Help facility available
Asset #	The unique number identifying the asset. Help facility available

Select the “Get” pushbutton to retrieve the list of assets in the multiline based on the specified filter criteria.

Click the “Advanced Search” to view list of assets with advanced filter criteria. Click here to know more.

Asset Details multiline

This section provides details of Balance Summary of Assets

The system displays the following columns in the “Asset List” multiline:

Asset #	The unique number identifying the asset.
Tag #	The number identifying the asset tag.
Asset Description	The description pertaining to the asset number.
Tag Description	The description pertaining to the asset tag.
Total Asset Cost	Total cost of the asset.
Total Dep.	Total depreciation of asset.
Total Book Value	Book value of the asset
Cost Center	The code identifying the cost center under which the assets are physically or logically grouped.
Analysis Code	The analysis code of the asset.
Finance Book	The finance book in which the assets belongs to.
Asset Class	The code identifying the asset class.
Asset Group	A unique code identifying the asset group
Asset Cost	The cost of the asset.
CME Cost	The cost of Capital Maintenance Expenditures
Asset Dep.	The description pertaining to the asset number
CME Dep.	The depreciation value of Capital Maintenance Expenditure
Asset Book Value	The book value of the asset.
CME Book Value	The book value of Capital Maintenance Expenditure
Tag Status	The status of the asset tag. If all the capitalization entries for the tag number are reversed, then the ‘Tag Status’ will be “Reversed”, else the status will be “Active”.
In-Service Date	The date on which the asset is put in use.
Useful Life (In Months)	The number of months for which the asset - tag can be put to use.
Useful Life Expires On	The date on which the asset life expires.
Dep. Category	The category to which the depreciation belongs
Tag Cost	The cost of the asset tag. The total of the tag cost in the multiline must be equal to the asset cost.
Cum. Dep.	The total depreciation processed for the asset tag as on the current system date.
Book Value	The difference between the “Asset Cost” and the “Cumulative Depreciation” for the asset.
Dep. Category CME	The depreciation category CME.
CME - Cost Tag	The tag cost of Capital Maintenance Expenditure
CME Cum. Dep.	The cumulative depreciation value of Capital Maintenance Expenditure
CME - Book Value Tag	The book value of Capital Maintenance Expenditure of the Tag
Asset Location Code	The code identifying the asset location in which the assets are physically located.
Inventory Cycle	Indicates the frequency in which the assets are to be physically verified, which could be "Monthly", "Quarterly", "Half Yearly"," Yearly" or ”Not Required".
Salvage Value	The scrap value of an asset.
View Asset Details	Select the icon in this column to launch the ‘View Asset Record screen’ – asset capitalization
View Doc. Details	SHyperlink launches view asset record – clikc link
View Acc. Info	Accounting detail of the assets
Capitalization Vchr. #	Capitalization voucher for the particular asset
Upload Documents	The reference documents related to the asset to be uploaded.
View Documents	To view all the documents which attached against the corresponding assets
Dep. YTD	The depreciation year to date of the particular asset
Current Location	The current location of the asset
Reference	Indicates to whom or where the asset belongs to.
Addl. Ref.	The reference document number of the asset
Marked for Retirement?	Indicates whether the asset is marked for retirement, which could be ‘Yes’ or ‘No’.
Part #	The code identifying the part mapped to an asset
Part Desc.	A brief note on the part.
Serial #	The serial number of the asset.
Component ID	The Component Id associated to the asset.
Part Type	The type of the part, which could be “Component” or “Expendable”.
Part Classification	The classification to which the part belongs, which could be “Rotable”, “Controllable” and “Repairable”.
Stock Status	The remnant quantity of stock.
Asset Account Code	The account code belonging to the asset
Source Doc. Type	The source doc type of the asset
Source Doc. #	The number identifying the source document.
Source Ref. Doc. Type	The type of the source reference document.
Source Ref. Doc.	The source reference document.
Proposal #	Proposal of the asset which is capitalized

The system dispalys the following color codes:

Fresh	Grey Color, Asset is in Fresh Status.
Active	Green Color, Asset is in Active Status.
Inactive	Orange Color, Assets which are all Inactive.

To proceed further.

Select the “Capitalization” tab to perform Pending Capitalization, Pending Authorization and Pending Amendment.
Select the “Capitalization – Non Doc Based” tab to perform Direct Capitalization.

Capitalization

The system displays the following tiles:

Pending Cap.	The total number of documents GI/Order based Invoice/Item Invoice/ SWO / AME document for which Asset # has not yet been generated.
Pending Auth.	The number of Asset # that are in 'Fresh' which needs to be Authorized.
Pending Amend Auth.	The number of Asset # which has been Amended but pending authorization of Asset #.

Enter the following in the “Search” group box:

Document Type	Use the drop-down list box to select the document type. The system lists the following values along with the value “All”: A/C Maint. Exe. Ref # Direct Invoice Goods Inward Order Based Invoice / Goods Inward (based on the set option 'Capitalization Reference for Asset Purchase') Shop Work Order - Job Types The system displays the value “All”, by default.
Document # from/to	The starting number in the range of document numbers for which the details are to be retrieved. The system lists all the document numbers that are greater than or similar to the value entered here. The ending number in the range of document numbers for which the details are to be retrieved. The system lists all the document numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Document No. From” field.
Document Date from/to	The starting date in the range of document dates from which the document details must be retrieved. The system lists all the documents that are raised later than this date. The ending date in the range of document dates until which the details must be retrieved. The system lists all the documents that are raised earlier than this date.
Proposal #	The number identifying the asset proposal based on which the invoice has been raised. The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component. Help facility available.
Finance Book/ Asset Class	Use the drop-down list box to select the code identifying the finance book to which the accounting entries are to be posted. The system lists all the finance books mapped to the organization unit. The finance book must have been defined in the “Create Finance Book” activity of the “Organization Set Up” business component. Use the drop-down list box to select the code identifying the asset class. The system lists all the “active” asset classes defined in the “Create Asset Class” activity of the “Asset Type Definition” business component along with the value “All”. The system displays the value “All” by default, on launch of the page.
Search On	Use the drop-down list box to specify the search criteria. The system lists the values “Supplier Code” and "Board Reference". Supplier Code - Displays Document details and Asset Info details of the specified Supplier. Board Reference - Displays Document details and Asset Info details whose proposal has the specified Board Reference. In the editable field alongside, the value of the Supplier Code can be entered.
Non-Capital?	Check this box to retrieve the non-capital documents for capitalization.
Root Exe. Doc.	Use the drop-down list box to specify the root execution document type for which details must be retrieved. The system lists the following values along with the value “Blank”: A/C Maint. Exe. Ref # Shop Work Order The system leaves the field blank, by default. In the editable field alongside, the number identifying the execution document corresponding to the entered root execution document type can be entered.

Note: The above two search fields appear along with other search fields only for ‘Pending Cap.’ Tile.

In addition, the system displays the following search fields for ‘Pending Auth.’ and ‘Pending Amend Auth.’ tiles:

Asset #

The number identifying the Asset.

Help facility available.

Capitalization No.

The number identifying the Asset Capitalization.

Click the “Search” pushbutton to retrieve the details in the multiline.
Select the “Asset Info.” Tab to record the Asset details.
Select the “Doc. Line Info.” Tab to record the Document details.

Note: This tab appears by default, on selecting the ‘Pending Cap.’ tab. On creation of the Asset ID, asset details are retrieved in the “Asset Info.” Tab.

Capitalization – Non Doc. Based

The system displays the "Dir. Capitalization" tile:

Select the “Asset Info.” Tab to record the Asset details.

To proceed, carry out the following:

Actions:

This section comprises of the next possible action links for the fixed asset details. This section enables the user to navigate to the required screen.

Reports:

This section comprises of links to view the report for the fixed asset details.