Updating work and sign-off information

Updating work and sign-off information for the technical log

This page enables you to update additional work unit details for a technical log. Tell me more.

Select the “Record Work & Sign-off Information” link in the “Create Technical Log” or “Edit Technical Log” page.

The “Record Work & Sign-off Information” page appears,

The system displays the following:

Date & Time Format

The format in which the date and time fields are displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Tech Log Details” group box:

Tech Log #	The technical log number for which you need update the additional work unit details.
Status	The status of the technical log.
Log Leaf #	The number identifying the log leaf, which contains the technical log details.
Aircraft Reg #	The aircraft registration number to which the technical log is associated.
Reporting Station	The station where the technical log has been reported on the sheet.
Time Zone Indicator	Indicates whether the “Local” or “UTC” time is considered while performing the date and time calculations.
Sch Dep Date & Time	The date and time of departure of the flight.
Employee Code	The number identifying the employee belonging to the resource group.

Enter the following in the “Maintenance Report Information” group box:

Discrepancy / MR #

Use the drop-down list box to select the discrepancy or maintenance report for which you need to update the additional work unit details. The system lists all discrepancies that are in the “Under Resolution” status, all deferred discrepancies that are not part of any maintenance report and all maintenance report numbers that are associated to the technical log. By default, the system leaves this field blank.

Click the “Get Details” pushbutton to retrieve the additional work unit’s details that are already reported for the discrepancy or maintenance report.

Note: The system retrieves all the work units that belong to the aircraft on which the technical log is created, from the central planning pending tray. They include:

(1) Work units referring to a line package with work plan status as "Package Created”.

(2) Pending work units that are carried forward from previous legs.

(3) Work units for the maintenance event that is selected in the technical log from the “Aircraft Maintenance Program” business component.

Note: The system retrieves all the above mentioned work units only when the back end set option “Retrieval of Forecasted Work Units/Deferred Discrepancies” is set as either “Forecasted/Overdue Work Units” or “Both”.

The system displays the following on clicking “Get Details” pushbutton:

Discrepancy / MR Description	The textual description of the maintenance report (Alphanumeric, 255).
Document Type	The type of document, which can be “Discrepancy” or “Maintenance report”.

The system displays the following in the "Work Execution Details" multiline:

Line#

The line number generated by the system for every row in the multiline.

Enter the following:

Work Unit Type	Use the drop-down list box to select the type of the work unit, which could be “Task”, “Standard Procedure” "Comp.Work Package", "Aircraft Work Package" or “New Task”. This field is set to “New Task” by default. Data selection in this field is mandatory.
Work Unit #	The number identifying the task, standard procedure, component work package, aircraft work package or new task (Alphanumeric, 30). Mandatory. The work unit number should be unique in the multiline, if the work unit type selected is “Task” or “Standard Procedure
	The task or standard procedure must have already been defined in the “Create Task” or “Create Standard Procedure” activity in the “Maintenance Task” business component
	The task or standard procedure must be defined the aircraft for which the technical log is defined. Help facility available.

Note: If “Work Unit Type” is set to “Task” or “Standard Procedure”, then the work unit number entered must already be defined in the “Maintenance Task” business component.

Note: If the “Work Unit Type” is “Component Work Package”, the work unit number must be valid, active and effective for the part number, in the “Create Work Package” activity of the “Component Maintenance Program” business component.

Note: If the “Work Unit Type” is “Aircraft Work Package”, the work unit number must be valid, active and effective for the aircraft model number in the “Create Aircraft Work Package” activity of the “Aircraft Maintenance Program” business component

Note: Ensure that the work unit with “Job Type” as “Component Removal”, is not duplicated.

Work Unit Desc	The description of the work unit (Alphanumeric, 150). Data entry in this field is mandatory if the “Work Unit Type” field is set to “New Task”.
Execution Status	Use the drop-down list box to specify the execution status of the maintenance report. The system displays the options “Pending”, “Pre-closed”, “Completed” and “Incomplete”. If the “Operations Type“ is set as “Repair Station”, the system displays only the “Pending” and “Completed” options. This field is set to “Pending” by default. The system does not permit the “Execution Status” to be modified from “Pending” to “Incomplete” for all unplanned work units for which the “Source” is “Discrepancy”. Data selection in this field is mandatory.

Task Category	Use the drop-down list box to select the category of the task. The system lists all the categories that are in the “Active” status, created in the “Create Quick Codes” activity. If the Work Unit Type is selected as “New Task”, then a value must be selected. The user can change the task category from the current technical log for which the task category is selected already.

The system displays the following:

Sign–Off Info

The sign-off information for the task.

Enter the Following:

Execution Comments

Any comments regarding the execution of the work units on the maintenance report (Alphanumeric, 255).

Note: This field is mandatory if the execution status is set as “Incomplete”.

The system displays the following:

Previous Execution Comments	The comments recorded during the execution of the work unit
Recorded By	The employee number of the person who has recorded the execution comments.

Enter the following:

Job Type	Use the drop-down list box to select the type of job. The system displays the following options:
	Aircraft – Select this option to indicate that the work unit must be performed on “Aircraft”.
	On-Wing – Select this option to indicate that the work unit must be performed on components attached to the aircraft.
	Component Removal – Select this option if the work unit pertains to the removal of the component.
	By default, the system displays the job type set for the work unit in the “Central Planning” business component. The system displays “Aircraft” as the default value for work units not retrieved from “Central Planning” business component.
	Help facility available.

Note: Ensure that the “Part#”, “Serial#” ,”Position Code”, “Level Code” and “Component#” are entered, when the “Job Type” is “On-Wing” or “Component Removal”.

Ensure the following :

If the job type of the work unit is “Aircraft”, the aircraft model # of the aircraft registration number on which the techincal log is executed must be defined in the “Edit Model Effectivity” page of the “Maintenance Task” business component.
If the job type of the work unit is “On-Wing” or “Component Removal”, the part number of the component # on which the work unit is executed must be defined in the “Edit Component Effectivity” page of the “Maintenance Task” business component.
If the job type of the work unit is “Component Removal, the work unit must be defined for the part in the ‘Maintain Restoration Work Unit” page of the “Component Maintenance Program” business component.

The system displays the following:

Part Description

The description of the part.

Enter the following:

Part#	The part number of the component fitted in the position code (Alphanumeric, 40). The part number should have already defined in the “Create Parts Main Information” activity of the “Part Administration” business component. Data entry in this field is mandatory if the “Job Type” selected is “Aircraft”.Help facility available.
Serial#	The serial number of the component (Alphanumeric, 40 Data entry in this field is mandatory if the “Job Type” selected is “Aircraft”.Help facility available.
Position Code	The number identifying the position code in the aircraft from which the component has to be removed (Alphanumeric, 25). Ensure that the position code is defined for the “Aircraft Reg #” in the “Build Aircraft Configuration” activity of the “Configuration" business component. Data entry in this field is mandatory, if the outgoing part and serial number is not entered and the “Object Type” field is set to “Component”.Data entry in this field is mandatory if the “Job Type” selected is “Aircraft”. Help facility available.
Level Code	The number identifying the level at which the position code occurs in the aircraft from which the component has to be removed (Alphanumeric, 25). Ensure that the level code is defined for the “Aircraft Reg #” in the “Build Aircraft Configuration” activity of the “Configuration” business component.Data entry in this field is mandatory if the “Job Type” selected is “Aircraft”.Help facility available.
Component#	The number identifying the component (Alphanumeric, 90). Ensure that the number is an active component number defined in the “Create Component Record” activity in the “Aircraft” business component. Data entry in this field is mandatory if the “Job Type” selected is “Aircraft”.Help facility available.

Note: Data entry for ”Part#” and “Serial#” is mandatory if “Component#” field is left blank.

Note: The “Component #” attached to the “Position Code” must be defined in the “Build Aircraft Configuration” activity of the “Configuration” business component.

Note: Ensure that the “Part#” and “Serial#” are associated to the “Component#” in the “Create Component Record” activity of the “Aircraft” business component.

ATA #

The ATA chapter defined for the work unit (Alphanumeric, 16). The ATA number must be already defined in the “Aircraft” business component and should be in “Active” status.If this field is left blank and the work unit is a non-standard task, the system displays the ATA number identified against the discrepancy or maintenance report.Help facility available.

The system displays the following:

Schedule Date	The date on which schedule for the work units must begin.
Plan Start Date	The date on which plan for the work unit must begin.

Note: The system displays the plan start date and the schedule date from the “Allocate work units” activity in “Central Planning” business component.

Enter the following:

Compliance Date	The date on which maintenance activity was completed (Date Format).
Compliance Time	The time at which maintenance activity was completed (Date Format).

Note: The default compliance date is the date on which the technical log is reported. It can be modified to an earlier date, but not to a later date.

Note: For work units with execution status as “Incomplete”, the system displays the compliance date and the compliance time from the aircraft pending tray of the “Central Planning” business component and the component pending tray of the “Component Maintenance Planning” business component. If these work units are overdue or pending, the system updates their source as “Overdue” or “Pending”.

The system displays the following:

Planning Type

The type of planning, which could be “Planned” or “Unplanned”.

Enter the following:

File Name

The name of the file that is associated to the technical log and is used for reference (Alphanumeric, 50). Help facility available.

The system displays the following:

Source	The source of the technical log, which could be “Aircraft Forecast”, “Component Forecast”, “Deferred”, “Maintenance Event”, “As Required” or “Direct”.
Forecast#	The number identifying the forecast generated for the work unit.

Note: Ensure at least one work unit is entered in the multiline.

Click the Delete icon to delete the work unit selected in the multiline.

You can delete only those work units that are in “Pending” status, with sub-tasks pending for sign-off, or when there is no component removal recorded for the work units.

The system updates the aircraft or component pending tray based on the source, if any work units are deleted.

The system does not allow you to delete the work units that are marked for deletion if any of the maintenance event is selected in the current technical log, or if the work units are associated to discrepancy or maintenance report.

Note: The work units can be deleted only if the login user has rights for deletion.

Select the “Author Repair Procedure” link to modify the non-standard task details.

Refer to the “Maintenance Task” business component for more details.

Select the “View File” link to view details of the attached file.
Select the “View Comments Information” link to view comments.
Select the “Update Parameter Details” link to update the flight parameter values.
Select the “View Task Card” link at the bottom of the page to view the task card created in the third party application.

Refer to the “Task Card Publisher” Online help for more details.

Select the “View AMM Reference” link at the bottom of the page, to view the details of aircraft maintenance manual for the task.

To update modified work information

Click the “Report Work” pushbutton to update the work information.

Note: This action is workflow-enabled. Notification messages can be sent as per the settings you have defined in the "Workflow Management" business component.

The system updates the following:

Sign-off information for every work unit selected.
Component number in the “Replace Component” activity, if the job type selected is “Component Removal”.
If the “Execution Status” is set as “Pre-closed”, the system updates the compliance details based on option set for compliance date updation in the “Set Options” activity.
If the work reporting date and time is earlier than the actual start date and time of the technical log, the system updates the “Actual Start Date & Time” with the current work reporting date and time.
If the work reporting date and time is later than the actual end date and time of the technical log, the system updates the “Actual End Date & Time” with the current work reporting date and time.
If a value is selected in the “Task Category” and if a new standard task is created for the Work Unit Type as “New Task”, the system updates the “Task Category” of non standard task with the selected task category.

Note: The system does not allow modification of work units with “Source” other than “Direct”.

Note: Ensure that sign-off is carried out for sub-tasks, where the sign- off requirement is set as “Yes” for the work unit number, in the “Set Options” activity. Sign-off is done for those work units with the execution status “Completed”.

Note: You cannot modify the "Execution status" of work units from "Complete" to "Pending", for work units with source other than “Maintenance Events”.

Note: The system ignores any changes made to the "Compliance Date", if the "Execution Status" of the work units is "Incomplete". This is not applicable for work units whose source is “Maintenance Events”.

Note: If the “Action” is set as “Close”, “No Fault Found” or “Transfer” and if the “Task #” is not entered, the system generates a non-standard task with the description of the remedial action. Defaults the resource group for non-routine task based on the values set in the “Set Options” page of the “Maintenance Task” business component for the Technical Log execution document. Also the system updates both the Task Master & Execution document with the Task attributes & Resource Sign Off Population information.

If the job type is selected as “On-Wing” or “Component Removal”, the system ensures that the work unit has on-wing part applicability based on the following conditions:

If the work unit entered in the multiline is of type “Task”, then the system ensures that the task is applicable for all the serial numbers of the part specified in the “Part #” field for which the part effectivity is defined in the “Maintenance Task” business component.
If the work unit available in the multiline is of type “Standard Procedure”, then the system ensures that the standard procedure is applicable for all the serial numbers of the part specified in the “Part #” field for which the part effectivity is defined in the “Maintenance Task” business component.
If the work unit is of type “Component Work Package”, then the system ensures that the component work package is applicable for all the serial numbers of the part specified in the part # field for which the part effectivity is defined in the “Component Maintenance Program” business component.

Note: The system does not perform the above validations and throws an error message, if the work unit selected is of type “Aircraft Work Package”.

If the job type is selected as “Aircraft”, the system ensures that the work unit has Aircraft applicability based on the following conditions:

If the work unit entered in the multiline is of type “Task”, then the system ensures that the task is applicable for both aircraft effectivity and model effectivity, as defined in the “Maintenance Task” business component.
If the work unit available in the multiline is of type “Standard Procedure”, then the system ensures that the standard procedure is applicable for aircraft effectivity as defined in the “Maintenance Task” business component.
If the work unit is of type “Aircraft Work Package”, then the system ensures that the aircraft work package is applicable for both aircraft effectivity and model effectivity, as defined in “Aircraft Maintenance Program” business component.

Note: The system does not perform the above validations and throws an error message, if the work unit selected is of type “Component Work Package”.

Click the “Print Request” pushbutton to print the work and sign-off information of the task.

On clicking the “Print Request” pushbutton, the system performs the following:

The system updates the Aircraft Reg #, Model # associated to the Aircraft, Actual Start Date of the technical log, the station associated to the technical log from which the print request is placed and the reference document number, from technical log to the Electronic Publishing Management System (E-Pubs). The system performs this validation only if there is integration between the Electronic Publishing Management System and M&E.
Generates PDF at document level

To proceed, carry out the following

Click the “Record Employee Time sheet” link to update employee timesheet details.
Click the “Request Material & Report Consumption” link to update part consumption details.
Click the “Replace Components” link to update component replacement details.
Click the “Perform Opportunity Maintenance” link to perform opportunity maintenance details.
Click the “View Planned Work Units Date & References” link to view work units details.
Click the “View Task” link to view task details.
Click the “View Std. Procedure” link to view standard procedure details.
Click the “View Component Work Package” link to view component work package details.
Click the “View Aircraft Work Package” link to view aircraft work package details.
Click the “View Work & Sign-off Information” link to view work information details.
Select the “View Engg. Advice Note” link to view the details of the engineering advice note for the aircraft.

To record sign-off information

Enter the following in the “Work-Unit Sign off information” group box:

Line#	Use the drop-down list to select the line number for which sign-off information must be entered. Data selection in this field is mandatory.
Task#	The number identifying the task for which sign-off comments are to be displayed. (Alphanumeric, 30)
Select the hyperlinked task number to view task information.
Display Option	Use the drop-down list box to select the display option for retrieving the details. The system displays the following options:
	Task Level – Select this option if the details must be retrieved at the task level.
	Sub task Level – Select this option if the details must be retrieved at the sub task level.
Resource Type	Use the drop-down list box to select the resource type for the task. The system lists the options “Inspector” and “Mechanic”. By default, the system leaves the field blank.

Click the “Get details” pushbutton to retrieve the work package details.

The system displays the following:

Work Package#	The number identifying the work package.
Work Package Description	The description of the work package.

Enter the following:

Default Sign-Off Comments

The default sign-off comments for the task. (Alphanumeric,25).

The system displays the following in the “Sub-tasks Information” multiline:

Seq#	The sequence number of the sub-task.
Resource Group	The resource group for the task, which could be “Inspector”, “Mechanic” or “Insp and Mech”.
Task Description	The description of the task.
Sub Task Description	The description of the sub task.

Enter the following:

Discrepancy Rep?	Use the drop-down list box to specify if discrepancy report is applicable. The system displays the options “Yes” and “No”. By default, the system set the field to “No”.
Sign-off Comments	Any sign-off information made by the resource group pertaining to the task. (Alphanumeric, 2000).

The system displays the following:

Previous Sign-Off Comments	The comments recorded during the sign-off of the subtask..
Recorded By	The employee number of the person who recorded the sign-off comments.
Other Sign –Off Info	Any additional sign-off information made by the resource group pertaining to the task.

Note: The “Other Sign – Off Info” field is updated as given below for respective work unit number and skill number combination:

A. If the “Display Option” is set as “Sub task Level”:

Displays “Pending Inspector” if the resource group is “Inspector”.
Leaves the field blank if the resource group is “Inspector and Mechanic”.

B. If the “Display Option” is set as “Task Level” when the resource group is “Inspector” or “Inspector and Mechanic”:

Displays “Pending”, if none of the sub-tasks is signed-off.
Displays “Inspector Pending”, if sign-off by the inspector is pending.
Displays “Mechanic Pending”, if the sign-off by the mechanic is pending.

C. If the “Display Option” is set as “Task Level”, when the resource group is “Mechanic”:

Displays “Pending”, if none of the subtasks is signed- off.
Displays ”Mechanic Pending” if sign-off by the mechanic is pending.

Note: If the “Display Option” is “Task Level”, then the system displays “Pending” in the “Other sign-off iInfo” field, if none of the sub tasks is signed-off and the resource group is “Mechanic”. If the sign-off is pending by the mechanic, the system displays “Mechanic Pending”.

Employee#	The number identifying the employee belonging to the resource group.
Skill#	The number identifying the skill of the employee belonging to the resource group.
Standard Procedure#	The number identifying the standard procedure.
Std. Procedure Description	The description of the standard procedure.
Task#	The number identifying the task.
Last Modified By	The name of the person who last modified sub task details.
Last Modified Date	The date on which the modification was done.

Click the “Sign-Off” pushbutton to update sign-off details.

If the sub task and skill combination is signed-off for the resource group “Inspector” or “Inspector and Mech”, the sub task and skill combination must be signed-off also for the resource group “Mechanic”.

Ensure that the component replacement details of the component associated to the work unit is completed in the “Replace Component” page.

Note: The system displays an error message if any other concurrent user attempts to simultaneously sign-off a task or subtask.

Signing-off using Electronic Signature

Following are the prerequisites for using Electronic Signature in this activity:

The Smart Card Interface Client installation must have been completed and configured on this computer .
A Smart Card Reader must be connected to this computer and configured.
Electronic signature authentication must have been enabled for this business component or function in the “Smart Card Interface” business component.
The person who will be using the Electronic Signature feature, must have been enrolled as a smart card user and issued a card in the "Smart Card Interface” business component. The card must be active and valid for the current date.
When the "Sign-off" pushbutton is clicked, the "User Authentication Web Dialog" screen appears. Insert the smart card into the smart card reader and enter your Personal Identification Number (PIN) in the "User PIN” field.
Click the “OK” pushbutton.

The system authenticates the entered PIN value against the user's PIN value stored in the smart card.

On successful authentication, the system displays the message “Sign-Off Recorded successfully”.

If an invalid PIN is entered, the system displays the error message “Incorrect Secret Code Submission” and the Electronic signature cannot be completed.

Note: The smart card will get into " Locked" status, if the number of continuous invalid PIN entries exceeds the maximum number of invalid PIN entries defined in the “Smart Card Configuration” activity in the "Smart Card Interface” business component. Contact the administrator for unlocking the card and to use the smart card again for Electronic signature.

The system updates the ‘”Execution Status” of a work unit as “Completed” if all subtasks of a work unit have been signed off.

Click the “Update Comments” pushbutton to update comment details.

Ensure that the component replacement details of the component associated to the work unit are completed in the “Replace Component” page.

Note: The system displays an error message if any other concurrent user attempts to simultaneously update comments for a task and subtask.

Click the “Void Sub -Task” pushbutton to void the sign-off of a sub-task.

Ensure that the component replacement details of the component associated to the work unit are completed in the “Replace Component” page.

Signing-off using Electronic Signature

Insert the smart card into the smart card reader and enter your Personal Identification Number in the “User Authentication – Web Page Dialog” screen. Follow the steps mentioned under the topic "Signing-off using Electronic Signature", for voiding the task sign-off.

The system updates the ‘Execution Status” of a work unit as “Completed” if all subtasks of a work unit have been voided.

Select the “Update Parameter Details” link in the bottom of the page, to update the flight parameter values.
Select the “View Task Card” link at the bottom of the page to view the task card created in the third party application.

Refer to the “Task Card Publisher” Online help for more details.

Select the “View AMM Reference” link at the bottom of the page, to view the details of aircraft maintenance manual for the task.

Prerequisite

“Create Task” activity under the “Maintenance Task” business component.

Updating work and sign- off information – An overview

In this page you can enter the work information about the additional work units that were executed for the maintenance report. You can specify the work unit type as a new task , standard procedure, component work package or aircraft work package. You can enter details such as the component number, the compliance date and time of the maintenance activity and the execution comments. You can also view the sign- off information and specify the sign- off comments at the sub- task level.

What you can do in this page

Specify work unit details

Select the type of work unit from the “Work Unit Type” drop-down list box.
Enter the work unit number that has to be executed for the maintenance report in the “Work Unit #” field.
Enter the sign -off comments made by the employee of the respective resource group in the “Sign-off comments” field.