Updating material request and reporting consumption for the technical log

This page allows you to update parts consumption details for the technical log. Tell me more.

Select the “Request Material & Report Consumptions” link in the “Create Technical Log” or” Edit Technical Log” page.

The “Request Material & Report Consumption” page appears.

The system displays the following:

Date & Time Format

The format in which the date and time fields are displayed. This format is displayed from the "User Preferences" business component based on the login user ID. In case the format is not defined, the system displays the date and time format from the “Enterprise Modeling” business component by default.

The system displays the following in the “Tech Log Details” group box:

Tech Log #	The technical log number for which you need to update the spare part consumption information.
Status	The status of the technical log.
Log Leaf #	The number identifying the log leaf, which contains the technical log details.
Aircraft Reg #	The aircraft registration number to which the technical log is associated.
Execution Station	The station where the technical log has been reported on the sheet.
Time Zone Indicator	Indicates whether the “Local” or “UTC” time is considered while performing the date and time calculations.
Sch. Dep. Date & Time	The date and time of departure of the flight.

The system displays the following:

Currency

The currency relating to the material cost in the multiline below.

Note: The system displays all the part consumption details reported for the technical log in the “Tech Log Details” group box and “Spare Part Consumption Details” multiline.

The system displays the following in the “Spare Part Consumption Details” multiline:

Line #

The line number automatically generated by the system for every number frow in the multiline.

MR Source

The material request source from which the part was issued which could be “Inventory” or “Non-Inventory”.

Enter the following:

Part#

The number identifying the part for which the material request is raised. (Alphanumeric, 40). Mandatory.

Help facility available.

Note: Ensure that the part number entered is defined in the “Part Administration” business component and is in the “Active” status.

The system displays the following:

Part Description	A textual description of the part.
UOM	The unit of measurement in which the parts is required.

Note: The system displays the unit of measurement corresponding to the part.

Enter the following:

Qty.Required

The total quantity of the part required for the task (Integer).Mandatory. The quantity specified must be positive.

Material Request#

The number identifying the material request (Alphanumeric, 18).Mandatory. Ensure that the material request number is defined in the “Material Request” business component and is “Authorized” or “Partially Issued”

Help facility available.

Note: You can also modify the details of a material request that already exists for the part.

Used Qty

The quantity that was used to complete the task (Integer).Ensure that the value entered is positive and is not greater than the value in the “Issue Quantity” field.

Ensure the following:

"Used Qty.” is lesser than the difference between issue quantity, pending and pending returned quantity if “Issue Basis is “Non- Returnable”.
"Used Qty.” is lesser than the difference between issued quantity and return quantity if the “Issue Basis” is “Core – Returnable”.
“Used Qty.” is not the same as “Qty. Required”.

The system displays the following:

Available Qty

The quantity of the part that is available in the warehouse.

Note: If Material Request is created, then the system displays the Available Qty after creation of Material Request, excluding the current material request’s required qty.

Issued Part#

The number identifying the part in the issue transaction.

Issue Basis

The basis on which the material request was issued, which could be “Returnable”, “Non-Returnable” or “Core Returnable”.

Issue Quantity

The quantity that was issued for the material request.

Enter the following:

Stock Status

Use the drop-down list to select the stock status. The system displays all the stock statuses that are defined for the “Material Request” transaction in the “Create User Defined Stock Status” activity of the “User-Defined Stock Status” business component.

By default, the system leaves the field blank.

Note: If the aircraft is owned by the customer, the system also displays the stock status of the customer goods.

Note: The system displays the stock status for parts already defined.

Note: If the “Stock Status”of a part identified as “PBH”, is modified, ensure that the aircraft on which the technical log was created is not under PBH by any supplier on the execution date or that the aircraft and the part associated to the aircraft are not identified by a supplier as PBH items.

Note: If the “Stock Status” of a part is identified as “Non PBH”, the system updates the “Stock Status” specified in this field.

Substitute Type

Use the drop-down list box to select the type of substitute for the part. The system displays the options “Specific Alternate “,''Not Allowed” and “NHA”.

By default, the system leaves the field blank.

Substitute Part#

The number identifying the substitute part (Alphanumeric, 40).). Ensure that the substitute part number is a valid number defined in the “Part Administration” business component.

Help facility available.

Note: Ensure that the substitute part number is not left blank when the “Substitute Type” is “Specific Alternate” or ‘”NHA”.

Note: If the substitute part number is entered and the “Substitute Type” is “Specific Alternate”, then ensure the following:

The substitute part number is a valid alternate part number in the “Part Administration” business component.
The substitute part number is a position-based alternate identified in the “Aircraft” business component.

Note: If the substitute part number is entered and the substitute type is “NHA” and the engagement type for the aircraft is “Full maintenance”, ensure that the substitute part number is a valid NHA and is in the “Active” status, in the “Aircraft” business component.

The system does not allow the “Substitute Type” and “Substitute Part#” to be modified for a part number that is pegged against a material request.

The system displays the following:

Warehouse#	The warehouse to which the part is issued.
MR Status	The status of the material request, which could be “Authorized” or “Partial Issue”.
Pending Return Qty	The remaining quantity of parts that need to be returned after usage.
Pending Ret. Qty – Core	The remaining quantity of core parts that need to be returned after usage.
Part Type	The part type for the material request, which could be “Component”, “Expendable”, “Tool”, “Consumable”, “Raw Material”, “Miscellaneous” or “Kit”.
Material Cost	The cost of the part used for the maintenance report.
Requirement Type	The requirement type of the part. If a specific serial number and/or lot number is identified for the part, the system displays “Specific”. Otherwise, the system displays “Normal”.

Note: If “Requirement Type” is set as “Specific”, ensure that the “Substitute Type” is not “Specific Alternate”.

Note: Ensure that at least one record is selected in the multiline.

Select a row in the multiline, and click the Delete icon in the tool bar above the multiline to delete the selected line item.

Note: If the part number in the selected row refers to the material request and if the “Used Qty” for the selected row is blank, the quantity requested by the material request is canceled.

The system performs the following when a material request, which has no issue, is selected for deletion:

The request quantity is deallocated for a material request that is created manually.
The material request is shortclosed for a material request that is created by a technical log.

Note: The system does not allow deletion or modification of a record against which a material request has been issued.

To view additional information

Select the “Replace Components” link to update component replacement details.
Select the “Inquire Stock Balance” link to retrieve information pertaining to the stock balance.
Select the “View Material Request” link to view material request details.
Select the “Print Material Request” link to print the material request.
Select the “Confirm Issue” link to confirm the stock issue.

To record material details

Click the “Record Material Details” pushbutton to update material details.

Note: The system calculates the material cost for new parts, or parts which have not been issued, as the standard cost multiplied by the requested quantity. The standard cost is retrieved from the “Part Administration” business component.

For the material request that is mapped against a part, if the material request does not meet the required quantity, then the system creates another line item for the same part. For example, if the request for part P1 is 120 and the material request pegged for this part is 100, then another request is created for part P1 for the quantity 20, without any material request reference.

If the current material reporting date and time is earlier than the actual start date and time of the technical log, the system updates the “Actual Start Date & Time” with the current material reporting date and time.

If the material reporting date and time is later than the actual end date and time of the technical log, the system updates the “Actual End Date & Time” with the current material reporting date and time.

For the selected record, the “Aircraft Reg #”, ”Issue Warehouse #”, ”Stock Status” and “Reqd Qty” must be the similar to the value in the corresponding fields of the Material Request in the “Create Material Request” activity of the “Material Request” business component.

Ensure the following in the “Create Material Request” activity of the “Material Request” business component for the “Material Request#” of the selected record if the “MR Type” is set as “Planned:

The current technical log number is specified as the “Ref. Document #”.
The “Ref.Document Type” is “Tech Log”.

Note: If the “MR Type” is “Unplanned”, then only the “Ref.Document Type” must be specified as “Tech Log”.

The system updates the “Pending Return Qty” and “Pending Return Qty – Core” as follows:

The issued quantity is updated as the “Pending Return Qty”, if the “Issue Basis” is “Returnable”.
The difference between the “Issued Qty” and the “Used Qty” is updated as the “Pending Return Qty”, if the “Issue Basis” is “Non-Returnable”.
The difference between the “Issued Qty” and “Used Qty” is updated as the “Pending Return Qty – Core” if the “Issue Basis” is “Core Returnable”.
Click the “Short Close MR” pushbutton to short close the selected material requests.

Note: Ensure that the status of the material request is “Authorized” or “Partially Issued”.

The system performs short closing for the quantity, which is the difference between the MR quantity and issued quantity. The system updates the status of the material request to “Short Closed” in the “Material Request” business component.

If the short close date and time is earlier than the actual start date and time of the technical log, the system updates the “Actual Start Date & Time” with the short close date and time.

If the short close date and time is later than the actual end date and time of the technical log, the system updates the “Actual End Date & Time” with the short close date and time.

Enter the following in the “Material Request Details” group box:

MR Priority	Use the drop-down list box to specify the MR priority. The system displays the options “Normal” and “AOG”. By default, the system sets the field to “Normal”. Data selection in this field is mandatory.
MR Category	Use the drop-down list box to specify the MR category. The system displays all the active quick codes defined for the MR category in the active “Quick Codes” activity of the “Material Request” business component. By default, the system leaves the field blank.
Numbering Type	Use the drop-down list to specify the numbering type. The system displays all the active numbering types specified for the “Material Request” transaction in the “Create Numbering Type” activity of the “Document Numbering Class” business component. Data selection in this field is mandatory.
Note: You can leave this field blank, only if the numbering type or the default numbering type is set for the material request transaction, in the “Create Numbering Type” activity of the “Document Numbering Class” business component.
MR Type	Use the drop-down list box to specify the MR type. The system displays the options “Planned” and “Unplanned”.By default, the system sets the field to “Unplanned”. Data selection in this field is mandatory.
Remarks	Any additional information pertaining to the material request (Alphanumeric, 255).

To generate the material request

Click the “Generate Material Request” pushbutton to generate the material request.

The system performs the following:

Generates the material request number.
Updates the “MR Source” as “Unplanned”.
Updates the status of the material request to “Authorized”.
Updates the class of the material request to “Maintenance” in the “Material Request” business component.
Updates the execution date of the technical log as the “Need date” in the “Material Request” business component.
Updates the login employee number and name as the requestor number and name in the “Material Request” business component
If the material request generation date and time is earlier than the actual start date and time of the technical log, the system updates the “Actual Start Date & Time” with the material request generation date and time.
If the material request generation date and time is later than the actual end date and time of the technical log, the system updates the “Actual End Date & Time” with the material request generation date and time.

Note: The system generates a material request based on the account codes passed against each line item to the “Material Request” business component. The account code for each part number in the multiline must be the same as the account code specified for that part number in the “Material Request” business component.

Updating material request and reporting consumption for the technical log – An overview

This page allows you to update material request for parts that are needed to carry out the maintenance activity for a technical log. You can enter the part details such as the transaction number identifying the issue of the part, part number, the required quantity, unit of measurement, the quantity actually used and the cost of the material. Thus, you can report consumption of the parts used in the maintenance activity.

You can also retrieve the part details that are already specified for the maintenance report and modify the details in this page.

What you can do in this page

Specify the material request

Specify the quantity required and the stock status

Specify the material request

Enter the number identifying the material request in the “Material Request#” field

Specify the quantity required and the stock status

Enter the quantity of the part that is required for the maintenance task in the “Qty.Required” field.

Select the stock status the “Stock Status" field.