Creating cost center / unit & copy attributes

This activity allows you to define a cost center or a cost units & copy attributes. Tell me more.

Select the “Create Cost Center / Unit & Copy Attributes” link under the “Cost Setup” business component.

The “Create Cost Center / Unit & Copy Attributes” page appears.

Enter the following fields:

Cost Center / Unit	Use the drop-down list box to specify whether you want to create cost centers or cost units.
	Center – Indicates an entity into which an organization is divided for the purpose of costing.
	Unit – Indicates an entity into which an organization is divided to measure costs at a wider level than a cost center. Ensure that the cost center entered here is not already defined as a “Reporting Cost Center” in the “Create Analysis Code” activity of “Account Based Budget” business component.
	The system displays “Center” by default.
Detail / Group	Use the drop-down list box to select whether you want to create a “Detail” or a “Group” cost center / unit.
	Detail – Indicates the entity into which the organization is demarcated for the purpose of costing.
	Group – Indicates that it is a cluster of cost center or a cluster of group cost centers.
	The system displays “Detail” by default.
Cost Center / Unit Type	Use the drop-down list box to select the type of cost center / unit for which you want to create cost center / unit. All the cost center / unit types that have been defined in the “Set Parameters” activity of this business component will be available for selection in the alphabetical order.
Effective Date	Use the drop-down list box to select the date from which the cost center / unit is to be effective. All the start dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the earliest “Open” MAC period by default.

Note: The date selected in this field must be before or the same as the “Expiry Date” field.

Expiry Date

Use the drop-down list box to select the date on which the cost center / unit is to expire. All the end dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the latest “Open” MAC period by default.

Enter the following fields in the “Cost Center / Unit Details” multline:

Cost Center / Unit

A unique code identifying the cost center / unit (Alphanumeric, 10). Mandatory.

Ensure that usage id does not exist for the cost center code selected here.

Ensure that purchase or inventory CCRD does not exist for the cost center code selected here.

Note: The cost center specified in the multiline must be a detailed cost center and must be in “active” status.

The cost center structure for the cost center / unit and the cost center structure for the reference cost center must be different.

Description	A description of the cost center / unit (Alphanumeric, 40).
Long Description	A detailed description of the cost center / unit (Alphanumeric, 255).
Responsibility	The code identifying the employee who is responsible for the cost center (Alphanumeric, 20).

Note: If “Responsibility Validation Against Employee Master” parameter has been set to “Yes” in the “Set Parameters” activity, the employee code entered in this field must be valid for the organization unit.

Org Unit

Use the drop-down list box to select the organization unit for which the cost centers are being defined. The system lists all the organization units to which the “Employee Information” business component corresponding to this “Cost Setup” business component has been mapped. The system leaves the field blank by default.

Note: At least one row must be available in the multiline.

Note: The organization units will be available for selection only if “Responsibility Validation Against Employee Master” parameter has been set to “Yes” in the “Set Parameters” activity. At least one organization unit must be selected for the cost center / unit.

Click the “Create Cost Center / Unit” pushbutton to create the cost center / unit.

The system saves the details of the newly created cost center / unit. This information is saved at the business unit level of the organization structure. Along with the newly created cost center / unit details the system also saves the details of the company, business unit and logistics organization corresponding to the selected organization unit.

The system also updates the status of the cost center / unit as “Active”.

Enter the following fields in the “Reference Cost Center Details” group box to copy cost center attributes:

Reference Cost Center	The reference code identifying the cost center / unit. (Alphanumeric, 10). Mandatory. Ensure that the cost center specified here must be a detailed cost center and must be in “active” status.
Description	A description of the reference cost center.
Copy Cost Element Mapping	Check this box if you want to copy the cost elements already mapped to the reference cost center to the new cost center selected in the multiline.
Copy CC Structure	Check this box if you want to copy the cost center structure of the reference cost center to the new cost center selected in the multiline.
Generate Usage & Copy CCRD	Check this box if you want to create costing usage and copy the Purchase and Inventory Cost Center Rule Definition. Ensure that purchase and inventory definitions exist for reference cost center.

Click the “Copy Cost Center Attributes” pushbutton to copy the cost center attributes based on the check boxes selected.

The system performs the following:

If the “Copy Cost Element Mapping” is checked:

Copies the cost center mapping existing for the reference cost center to the new cost centers selected in the multiline.
Replaces the mapping element date as the new cost center’s effective date, if the effective date of the new cost center is different from that of the reference cost center date.
Replaces the mapping expiry date as the new cost center expiry date if it is different from that of the new cost center.

If the “Copy CC Structure” is checked:

Copies the cost center structure of the reference cost center to the new cost center selected in the multiline.

If the “Generate Usage & Copy CCRD” is checked

Copies the purchase definition of the reference cost center to the cost center selected in the multiline with usage created, Provided that the reference cost center definition is not based on specific parameters. i.e except for the account code , event and usage all other parameters should be either All or blank.
Copies the inventory definition of the reference cost center to the cost center selected in the multiline with the usage created. Provided that the reference cost center definition is not based on specific parameters. i.e except for the account code , event and usage all other parameters should be either All or blank.

To proceed carry out the following:

Select the “Map Normal / Allocation Cost Elements”, link at the bottom of the page to map cost elements to a cost center.
Select the “Edit Cost Center Structure”, link at the bottom of the page to modify details of the cost center structure.
Select the “View Purchase Definition” link at the bottom of the page to view the details of a purchase cost center definition.

Refer to “Cost Center Rule Definition” Online Help for more details.

Select the “View Inventory Definition” link at the bottom of the page to view the details of an inventory cost center definition.

Refer to “Cost Center Rule Definition” Online Help for more details.

To proceed carry out the following:

Click the “Map Cost Center to Operation Entities” link provided at the bottom of the page, to map cost center to operation entities.

Prerequisites

Mandatory

“MAC Calendar” must have been defined in this business component.

Optional

“Employee Master” must be available for the business unit where this “Cost Setup” business component has been deployed.

What you can do in this page

Create cost center / cost unit

Categorize cost center / unit

Create cost center / cost unit

This page allows you to create a cost center or a cost unit. You can specify whether you want to create a cost center or a cost unit.

Set the “Cost Center / Unit” field to “Center” if you want to create a cost center.
Set the “Cost Center / Unit” field to “Unit” if you want to create a cost unit.

Categorize cost center / unit

You can categorize a cost center / unit as a “Detail” or a “Group” cost center / unit.

Set the “Detail / Group” field to “Detail” if you want to classify the cost center / unit as a “Detail” cost center / unit.
Set the “Detail / Group” field to “Group” if you want to classify the cost center / unit as a “Group” cost center / unit.