Modifying cost center structure details

This page allows you to modify the details of a cost center structure. Tell me more.

• Select the “Edit Structure” link provided in the “Select Cost Center Structure” page.

The “Edit Cost Center Structure” page appears.

The system displays the following:

• Modify the following fields if required in the “Structure Type Details” group box:

Note: The date selected in this field must be the same or after the date selected in the “Expiry Date” field.

• Enter the following fields in the “Node Definition” group box to retrieve cost centers that you want to map to the structure:

Note: The code entered in this field must be before or the same as the code entered in the “To” field.

• Click the “Get” pushbutton to retrieve the cost center details.

The system retrieves and displays the following in the “Cost Center Details” multiline based on the search criteria entered:

Note: Note: The system retrieves all the “active” detail level cost centers / units  as well as analysis codes for which “Reporting Cost Center” is set to “Yes” in the “Create Analysis Code” activity of “Account Based Budget”  business component.

Ensure that the effective and expiry date of the cost center code and the analysis code falls within the effective and expiry date of the cost center structure to which they are attached. Example 1 .

• Check the box in the “Select” column of the multiline to mark a cost center that you want to remove from the structure.

Note: The effective date or the expiry date of the selected cost centers / units must at least partly be within the effective date and the expiry date of the cost center structure. Refer Example 2..

• Enter the following field:

Note: The cost centers available in a cost center structure must be unique.

• Click the “Map” pushbutton to map the selected to cost center to a structure level.

The system maps the selected cost centers available in the multiline to the selected cost center available in the “Map” field. The system also displays the details of the cost center and the mapping in the “Structure Details” multiline.

The system displays the following in the “Structure Details” multiline:

Note: “Blank” would be displayed in this field if the cost center does not have a parent cost center / unit.

• Check the box in the “Structure Details” multiline to mark a level that you want to delete.

Note: You cannot mark all the cost centers that are available in the structure for deletion.

All the cost centers that are mapped below the selected cost center would also be deleted.

• Click the “Delete” pushbutton to delete the selected level.

The system removes the selected cost center and all the cost centers mapped below it from the cost center structure.

• Click the “Edit Cost Center Structure” pushbutton to save the modifications made.

The system saves the modifications made to the cost center structure. The system updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.

The system displays the following:

To proceed, carry out the following

• Select the “View Tree” link at the bottom of the page to view the cost center structure in a tree form.

Modifying cost center structure details – An overview

You can modify the details of a cost center structure that is in the “Active” status. You can include new cost centers in the structure at various levels. A cost center must be unique for the structure. This page allows you to carry out a search to retrieve cost centers that have to be included to the cost center structure.

This page also allows you to delete any level in the structure. The system deletes all the cost centers that fall below the selected level. However, you cannot delete all the cost centers at the top most level of the hierarchy. If you want to delete all the cost centers in the structure, you must include new cost centers and then subsequently delete the old ones. The system saves the modifications made to the cost center structure. The system also stores the login ID of the user and the system date along with the modified cost center details.

Example 1:

Cost Centers CC1, CC2 and CC3 are to be mapped to a group GCC1. The following could be the dates during which a cost center structure and the various cost centers are effective.