Uploading Tasks

Uploading tasks

This page allows direct upload of customer supplied tasks into the task master library and execution document in one go. You can create new Task Upload # reference, modify an existing Task Upload # reference which is in “Fresh” / “Error” status or view the upload details of an existing Task Upload # reference.

Select the “Upload Task” link under the “Maintenance Task” business component.

The “Upload Task” page appears.

Check the following boxes:

Create	Check this box to create a new Task Upload reference. ‘Create’ radio button is defaulted if Task Upload # is not available or is invalid.
Modify	Check this box to modify the existing Task Upload reference which is in “Fresh” / “Error” status. This radio button is defaulted if Task Upload # is in "Fresh", "Under Processing" or "Error" status.
View	Check this box to view the upload details of an existing Task Upload reference. The ‘View’ button is defaulted if Task Upload # is in "Cancelled" or "Processed" status.

Create Mode

On clicking the ‘Create’ radio button, the following fields are visible in “Upload Info.” group box.

Enter the following in the “Upload Info.” group box:

Upload Type

Use the drop-down list box to specify the type of task upload: The system lists the following values:

Direct – Select this option to upload tasks into the task master library alone. This type of upload will not have a Customer Order / A/C Maint. Execution reference.
Customer Order Based – Select this option to upload tasks into task master library as well as a Customer Order and its corresponding A/C Maint. Exe. Ref. Document.

By default, the system displays “Customer Order Based”.

Note: When you select Upload Type as “Direct”, customer order details, execution document details and maintenance object details are hidden.

Customer Order #

The customer order number against which the tasks are uploaded. The Customer Order # entered here must satisfy the following conditions:

It must be valid as defined in the “Customer Service Order” business component
Must be in status other than “Cancelled”.
The Customer Order # must have Applicability set as "Aircraft" in the “Customer Service Order” business component.
Must have a valid Aircraft Execution Order reference.

Help facility available.

Modify / View Mode

On clicking the ‘Modify’ / ‘View’ radio button, the above fields are hidden and the following fields are visible in “Upload Info.” group box.

Enter the following in the “Upload Info.” group box:

Task Upload #

The unique system-generated number defined for grouping set of tasks that are provided for uploaded. The Task Upload # entered must be valid and must be in status “Fresh” or “Error”.

The Task Upload # is generated based on numbering options defined for “Task Bulk Upload” transaction in the “Document Numbering Class” business component.

Help facility available.

Note: You cannot modify the Upload Type and the Customer Order # reference for the Task Upload #, if at least one of the tasks within the Task Upload # reference is in “Processed” status.

The system displays the following in “Upload Info.” group box:

Upload Type

The type of task upload, which could be “Customer Order Based”.

Upload Status

The task upload status which could be one of the following:

Fresh – Indicates that the records have been saved but not uploaded.
Cancelled – Indicates that Task Upload # has been cancelled and is not valid anymore.
Error – Indicates that one or more records have error.
Under Processing – Task Upload has been initiated and is in-progress.
Processed - Task Upload has been completed successfully.

The system displays the following in the “Customer Order Info.” group box:

Customer Order #	The customer order number against which the task is uploaded.
Customer #	The number identifying the customer from whom the parts are received.
Customer Name	The name of the customer.

The system displays the following in the “Exe. Doc. Info.” group box:

Exe. Order Type	The type of the execution document which could be ‘A/C Maint. Exe. Ref.’ or ‘Shop Work Order’. The A/C Maint. Exe. Ref. Document / Shop Work Order document must be in status “Draft”, “Fresh”, “Planned” or “In-Progress”.
Exe. Order #	The execution document number against which the task is uploaded.

The system displays the following in the “Maint. Object Details” group box:

A/C Model #	The model of the aircraft.
A/C Reg. #	The registration number of the aircraft on which the task is to be performed.
Part # / Serial #	The part number / serial number.
Part Description	The textual description of the part.

Task Details

The system displays the following in the “Task Details” multiline:

Upload Status	The task upload status which could be “Fresh”, “Cancelled”, “Error”, “Under Processing” or “Processed”.
Msg. Center	All errors / messages are concatenated and displayed.
Eff. Revised?	Indicates whether task upload will undergo modifications to task effectivity definition in the system. The system displays the values “Yes” or “No”.

Enter the following:

Parent Task #	The code identifying the parent task of the task uploaded for the Customer Order. Help facility available. Note: This field is visible only if the ‘Upload Type’ is selected as “Customer Order Based”.
Task Classifier	Use the drop-down list box and select the Task Classifier as one of the following values: New - Select this option to indicate that the tasks are not already available in the task master library. Uploading these tasks results in creation of a new task. Existing - Select this option to indicate that the tasks are already available in the task master library. Uploading these tasks will not affect tasks in mater library. Improvised – Select this option to indicate that tasks are already available in the task master library. Upload of these tasks will result in revision of an existing task. New revision of task will be set in “Active” status the previous revision will automatically be set as “Inactive”. If Task Classifier is set as “New”, task numbering options must be defined for the Entity Type "Maintenance Task" and Entity “Task" in the “Common Master” business component. By default, the system leaves the field blank.
Task #	The code identifying the task. If the Task Classifier is set as "Existing"/"Improvised", ensure that the Task # entered exists in the “Maintenance Task” business component. If Task Classifier is set as “New”, Task # must not be defined in the “Maintenance Task” business component. Help facility available.
Task Description	The textual description of the task. Data entry in this field is mandatory, if Task Classifier is “New”.
Long Description	The long description of the task.

The system displays the following:

Cur. Rev. #

The latest active revision number of the task.

Enter the following:

New Rev. #

The new revision number of the task.

New Revision Type

Use the drop-down list box and select the following options to specify whether modification of the task details is suggested by internal or external source. The system lists the options “External” or “Internal”.

By default, the system leaves the field blank.

New revision Date

The new revision date of the task.

Note: You must enter new revision details like ‘New Rev. #’, ‘New Revision Type’ and ‘New Revision Date’, if Task Classifier is “Improvised”. If Task Classifier is “New”, you must not enter the new revision details.

Comments	Any comments related to the revision of the task.
Customer Task Card #	The customer task card number. You can specify the Actual Task Card # provided by customer during customer task upload process.
Applicability	Use the drop-down and select the applicability of the task as “Aircraft”, “Engine” or “Component”. On save, for Task Classifier set as “New”, the system defaults Applicability as follows: If job Type is specified as “Aircraft”, Applicability is set as “Aircraft”. Else, it is set as “Component”. If job type is not specified and no Part # / Serial # / Position Code reference is provided, Applicability is set as “Aircraft”. If Job type is not specified and Part # / Serial # / Position Code reference is provided, Applicability is set as “Component”. You cannot modify the Applicability if Task Classifier is set as “Improvised”. By default, the system leaves the field blank.
Base Aircraft Model #	The number identifying the base aircraft model on which the task can be performed. If Task Classifier is set as "New" / "Improvised", the Base Aircraft Model number entered here must be ‘Active’ as defined in the “Aircraft” business component. For Direct uploads, you must enter the Base Aircraft Model #, if Applicability of the task is “Aircraft”. Help facility available.
Task Type	Use the drop-down list and select the type of the task. The system list the values “MPD", "CMM", "MOD", "Non-Routine", "Others" and all “Active” quick codes with quick code type as “Task Type” defined in the “Maintenance Task” business component. By default, the system leaves the field blank.
Task Category	Use the drop-down list box to select the category of the task. The system lists all the categories that are in the “Active” status, defined in the “Create Quick Codes” activity. By default, the system leaves the field blank.

Note: You must select the Task Type and Task Category, if Task Classifier is “New”.

Exec. Phase	Use the drop-down list box to select the execution phase of the task. The system lists the all the ‘Active’ quick codes defined in the “Maintenance Task” business component. By default, the system leaves the field blank.
Operations Type	Use the drop-down list box to select the operation type of the maintenance activity. The system lists the following options: “Flight Ops” – Select this option if the maintenance activity is to be performed during the flight operations. “Repair Station” – Select this option if the maintenance activity is to be performed at the repair station. “Make” - Select this option if the maintenance activity has to be performed for manufacturing parts.
WBS Code	Use the drop-down list box to specify the WBS (Work Breakdown Structure) Code indicating the attributes defined for identifying the task. Mandatory. The system lists all the ‘Active’ user defined quick codes having all process parameters defined in the “Define Process Entities” activity of the “Common Masters” business component. By default, the system leaves the field blank.
ATA #	The ATA chapter number to indicate the system on which the task has to be performed. . If Task Classifier is set as "New" / "Improvised", the ATA number entered here must be ‘Active’ as defined in the “Aircraft” business component. Data entry in this field is mandatory, if Task Classifier is “New”. Help facility available.

The system displays the following:

System ATA # Description

The textual description of the ATA chapter.

Enter the following:

Work Center #	Use the drop-down list and select the work center. The system lists all the ‘Active’ Work Centers defined in the “Work Center” business component. By default, the system leaves the field blank.
Est. Man Hrs.	The total man-hours estimated for the “skill” type resources to complete the task.
Insp. Man Hrs.	The total man hours required for inspection.
Est. Elapsed Time	The total time estimated for completing the task.
UOM	Use the drop-down list and select the unit of measurement for the part as “Days”, “Hours” or “Minutes”. By default, the system leaves the field blank.

Note: You must enter ‘Est. Man Hrs.’, ‘Insp. Man Hrs’ and ‘UOM’, if Task Classifier is “New”.

Ideal Time	The ideal time recommended by the OEMs for the completion of the task.
Wrench Time	The total time estimated for the actual execution of the task.
Default. Exe. Comments	The execution comments to be defaulted in the shop work order or aircraft package at the time of assigning the task.
Maint. Manual Ref. #	The Aircraft Maintenance manual reference number.
MPD Item #	The Maintenance Planning Document item number of the task.
Source Document Type	Use the drop-down list to select the type of the source document. The system lists the values “Eng. Doc” and “Others”. By default, the system leaves the field blank.
Source Document #	The reference document number based on which the task has been generated.
Manufacturer #	The manufacturer from where the task originated. If Task Classifier is set as "New" / "Improvised", the manufacturer number entered here must be ‘Active’ as defined in the “Aircraft” business component. Help facility available.

The system displays the following:

Manufacturer Name

The name of the manufacturer from where the task originated.

Enter the following:

User Defined 1	Any additional information appropriate to the task.
User Defined 2	Any additional information appropriate to the task.
Work Location Ref. #	The work location reference number of the task.
File Name	The filename of the document. Help facility available.
Primary Skill #	The primary skill code of the resource. If Task Classifier is set as "New" / "Improvised", the primary skill number entered here must be ‘Active’ as defined in the “HR General Information” business component. You must enter the Primary Skill #, if Task Classifier is set as “New” / “Improvised” and either Approval Reqd.? is set as "Yes" (or) Sign-Off Res. Group has a value other than blank / "Not Required" Help facility available.
Approval Reqd.?	Use the drop-down list box and select “Yes” or “No” to indicate that an approval is required for using the resource. By default, the system leaves the field blank.
Sign-Off Res. Group	Use the drop-down list box and select the resource group responsible for sign-off. The system lists the values "Not Required", "Mechanic", "Inspector" and "Insp and Mech". By default, the system leaves the field blank.
Zone #	The zone number mapped to the task. If Task Classifier is set as "New" / "Improvised", the zone number entered here must be ‘Active’ as defined in the “Aircraft” business component.
Task Seq. #	The sequence of execution of the task.
Job Type	Use the drop-down list box and select the Job Type of the task. The system lists the values "Aircraft", "On-Wing" and "Off-Wing". By default, the system leaves the field blank.
Part #	The code identifying the part for which the maintenance is required. Help facility available.
Mfr. Part #	The number assigned to the part by the manufacturer of the part. Help facility available.
Mfr. #	The code identifying the manufacturer of the part. Help facility available.
Part Description	The textual description of the part.
Part Template Category	Use the drop-down list box. The system lists all the ‘Active’ user defined quick codes as defined in the “Part Administration” business component. Only those quick codes that are mapped to the Part # already existing in the system are listed. You must select a value in this field, if ‘Part Classifier’ is “New”. By default, the system leaves the field blank.

The system displays the following:

Part Classifier

Indicate whether the Part # reference provided against task is already available in the system or not. The system displays “New” or “Existing”.

Enter the following:

Copy from Part #

The existing Part # template from which you wish to copy the attributes. Data Entry in this field is mandatory, if ‘Part Classifier’ is “New”.

Help facility available.

Serial #

The serial number of the part for which maintenance is required.

Help facility available.

Position Code

The position code to which the part is associated.

Note: If Upload Type is selected as "Customer Order Based" and Applicability is "Component" / "Engine", you must enter any one of Part #, Position Code and Serial #.

If Upload Type is selected as "Direct", you must not enter the following: Part #, Serial #, Mfr. Part #, Mfr. #, Part Description, Position Code.

Reason for Removal

Use the drop-down list and select the reason for removal of the part. The system lists all the ‘Active’ reason code descriptions defined in the “Common Master” business component.

By default, the system leaves the field blank.

Plan Start Day

The plan start day defined for the task. The Plan Start Dates of individual tasks in corresponding A/C Maint. Exe. Ref. Documents will be derived based on the specified in in ‘Plan Start Day’.

Note: The system does not display the following fields for ‘Direct’ Upload Type: Task Seq. #, Job Type, Part #, Mfr. Part #, Mfr. #, Part Description, Part Template Category, Part Classifier, Copy from Part #, Serial #, Position Code, Reason for Removal and Plan Start Day.

The system displays the following:

Part Defn.	Indicates the number of parts identified as Task Part Requirement.
Resource Defn.	Indicates the number of resources identified as Task Resource Requirement.

Enter the following:

Upload Remarks

Any remarks related to task upload.

Click the “Save” pushbutton to save the task upload details.

The system performs the following:

Generates unqiue Task Upload # reference based on Numbering Type options set for ‘Task Upload’ entity in the “Document Numbering Class” business component, if the Task Upload Numbering option is set as "Automatic" / "Manual & Automatic" in the “Define Process Entities” activity of the “Common Master” business component.
Displays an error message if the Task # - Revision # combination is already available in an open A/C Maint. Exe. Ref. / Shop Work Order / Repair Order document, for records that have Task Classifier set as "Improvised".

Click the “Upload” pushbutton to initiate task upload process.

The system performs the following:

For Direct / Customer Order Based Uploads, the system creates new tasks / revises existing task details.
For Customer Order Based Uploads, the system updates effectivity for Aircraft Reg. # corresponding to the Customer Order #.
Adds tasks to the package for Customer Order Based Uploads.
Creates new part in the system for records that have Part Classifier defined as "New".
Sets Need Date of the material request on the basis of the AME Ref. # referenced task as illustrated in the table

If Plan Start Date of the task/discrepancy is a	Need Date of the MR will be set as
Current/Future date	Plan Start Date of the task/discrepancy
Past date	System Current date

In a situation in which multiple material requests are auto-generated by the system, the requests are consolidated on the basis of Need Date or the serviceable request warehouse of the task work center.

Uploading of revised tasks: If the process parameter “Inactivate previous revisions of Improvised task on Task upload?” under the entity type “Maintenance Task” and the entity “Task” in the Define Process Parameters activity of Common Master is set as ‘1’, the system on upload of the newer version of a task, inactivates the previous versions of the task and makes the uploaded task as the active revision. However, if the process parameter is ‘0’, the system activates the uploaded revision, in addition does not inactivate the previous revisions of the uploaded task. This means all previous revisions of the task continue to remain active.

Click the “Cancel” pushbutton to cancel the task upload # references.

Note: Only Task Upload #s which do not contain any processed records will be eligible for cancellation.

To proceed carry out the following:

Select the “Maintain Customer Supplied Parts List” link to record customer supplied part.

Note: This link is visible only for Upload Type selected as “Direct”.

Select the “Maintain Activated Task” link to modify activated tasks.
Select the “Manage Task effectivity” link to update task effectivity.
Select the “Manage Task File Attachment” link to associate multiple files to a task.

The system displays the following in the “Record Statistics” group box:

Created By	The login name of the user who created the task upload reference.
Created Date	The date on which the task upload reference was created.
Last Modified By	The login name of the user who last modified the task upload reference.
Last Modified Date	The date on which the task upload reference was last modified.
Uploaded By	The login name of the user uploaded the tasks.
Uploaded Date	The date on which the tasks were uploaded.

Prerequisites

Numbering options to be defined for “Task Bulk Upload” transaction in the “Document Numbering Class” business component.
Process Parameters – “Numbering Logic for Task Upload” & “Automatic update of task effectivity for existing tasks during customer order based task uploads” under Entity Type: Maintenance Task, Entity: Task in Define Process Entities activity, needs to have appropriate values defined.
Process Parameter – “Default WBS code for Non-Routines/Task Upload” under Entity Type: WBS Code, needs to be have appropriate value for a user defined WBS Code that can be used as a default during task upload.
Process Parameter - "Inactivate previous revisions of Improvised task on Task upload?" under Entity Type: Maintenance Task and Entity Task in the Define Process Entities activity needs to have appropriate values defined.
If Part Template Category is being made used of for new part creation during task upload, Part Template Category codes need to be defined in “Create Quick Codes” activity of “Part Administration” business component. Part Template Category codes need to be mapped to corresponding Part #s already available in system via back-end options in application.
SQL Scheduler for Task Upload & Part Creation needs to be configured.