Processing timesheet accounting
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Select the “Process Timesheet Accounting” activity under the “Timesheet” business component.
The “Process Timesheet Accounting” page appears.
Enter the following field in the “Process Timesheet Accounting” group box:
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Financial Year |
Use the drop-down list box to specify the financial year for which you wish to process timesheet accounts. The system lists all the financial years mapped to the login OU for which accounting is not processed at least for one financial period. The system defaults the earliest financial year loaded. |
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Financial Period |
Use the drop-down list box to select the financial period within which the vouchers for which you wish to process timesheet accounting falls. The system lists all the financial periods for the financial year for which accounting has not been processed at least for one financial period. The system defaults the earliest financial period that is loaded. |
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Financial Book |
Use the drop-down list box to select the finance book to which the vouchers for which you wish to process timesheet accounting belongs. The system lists financial books mapped to the booking code and to the finance book as defined against the entity “Time Tracker” in the “Set Posting Finance Books” activity in the “Account Group” business component of the “Inventory Setup” business process. |
The system displays the following fields in the “Process Timesheet Accounting” group box:
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Process Run # |
The code identifying the process run. The system leaves this field blank if no relevant run # exists for the given Financial Year, Financial Period and Financial Book combination. |
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Process Status |
The status of the process run which could be “In-Progress” or “Completed”. By default the system leaves this field blank. |
Enter the following field in the “Process Timesheet Accounting” group box:
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Process Date |
The date on which the account is processed. Data entry in this field is mandatory if no run is processed. Ensure that the date entered in this field is greater than or equal to the last date of the associated financial period. By default the system displays one of the following:
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Remarks |
Any comments associated with the process run. |
Click the “Process” pushbutton to initiate a process run.
The system initiates processing of all the timesheet records that are in “Fresh” and “Approved” status for the financial years in sequence and generates the Process Run #.
Note: The numbering type for the run # can be defined in the “Create Numbering Type” activity of the “Document Numbering Class” business component and then mapped in the “Map Transactions” link provided at the bottom of the “Create Numbering Type” page.
The system performs the following:
Updates the status of the run # as follows:
a) “Fresh” on initiating processing.
b) “In-Progress” while scheduler is running
c) “Completed” after processing all the time records
Updates the status of the processes accounts only if accounting has been processed for all the previous financial years / financial periods while run is initiated for a financial year.
Does not include the following records:
a) Timesheet records with booking types for which account postings are set as “Not Required” in the “Set Process Parameter” activity of the “Time Master Management” business component.
Note: However, the system does not include those records based on SWO and AME even if the account postings parameters is set as “Required” in the “Set Process Parameters” activity of the “Time Management Setup” business component.
b) Timesheet records that are rejected.
To proceed, carryout the following:
Select the “Voucher Details” tab to authorize the voucher.
Select the “Acc. Info” tab to view accounting details of the voucher.
Select the “Error Log” tab to view the error in processing the voucher.
