Processing voucher details

Processing Voucher Details

Select the “Voucher Details” tab in the “Process Timesheet Accounting” activity.

The “Voucher Details” tab page appears by default on launch of the “Process Voucher Details” activity.

The system displays the following fields in the multiline:

Finance Book	The finance book to which the vouchers for which you wish to process accounts belongs.
Voucher #	A system generated number for the accounting entries.

Note: The numbering type for the voucher # can be defined in the “Create Numbering Type” activity of the “Document Numbering Class” business component and then mapped in the “Map Transactions” link provided at the bottom of the “Create Numbering Type” page.

Status

Indicates whether there is any error against the voucher. The system displays any one of the following values:

Fresh – Indicates that there are no errors recorded against the voucher.
Error – Indicates that there are errors recorded against the voucher.

Click the hyperlinked status to view the accounting information for a voucher if authorized or the error log details in case there is error in the process.

Process Date

The date on which the run # is initiated.

Enter the following field in the multiline:

Remarks

Any comments pertaining to the process run.

The system displays the following fields in the multiline:

Created By	The login user ID who generated the voucher number.
Created Date	The date on which the voucher was generated.
Last Modified By	The login user ID who last re-processed, cancelled or authorized the voucher.
Last Modified Date	The date on which the voucher was last re-processed, cancelled or authorized.

Note: Select at least one record in the multiline.

To proceed, carryout the following:

Click the “Re-Process” pushbutton to initiate reprocessing of the vouchers.

The system allows re-processing of vouchers that are in “Fresh” or “Error” status only.

Note: Ensure that an initiation of a new voucher or a run # is not performed while reprocessing.

Click the “Cancel” pushbutton to cancel the voucher.

The system updates the status of the voucher as “Cancelled”.

The system allows cancellation of vouchers that are in “Fresh” or “Error” status only.

Click the “Authorize” pushbutton to authorize a voucher.

The system updates the status of the voucher as “Authorized”.

To proceed, carryout the following:

Select the “Acc. Info” tab to view accounting details of the voucher.
Select the “Error Log” tab to view the error in processing the voucher.