Selecting voucher for hold/release

This page allows you to search and select a voucher that is in “Requested” status to be put on hold and release vouchers that are in “Held” status. Tell me more.

Select the “Hold/Release Pay Voucher” under the “Supplier Payment” business component.

The “Select Pay Voucher” page appears.

Enter the following fields:

Voucher Type	Use the drop-down list box to select the type of voucher that has to be put on hold or released. You can select from “Payment Voucher”, “Prepayment Voucher” or “All”. The system displays “All” by default on launch of the page.
Voucher #	The number identifying the voucher that has to be put on hold or released (Alphanumeric, 18). Mandatory.

Select the “Hold/Release Pay Voucher” link at the bottom of the page to put the payment voucher on hold or release it.
Select the “Hold/Release Prepayment Voucher” link at the bottom of the page to put the prepayment voucher on hold or release it.
Enter the following fields in the “Search Criteria” group box to search for a voucher that has to be put on hold or released. Data-entry in these fields is optional.

Supplier # From

The starting code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.

Note: The value entered in this field must be the same or lesser than the value entered in the “To” field.

To	The ending code in the range of codes identifying the supplier to whom the payment is made (Alphanumeric, 16). You can enter the code in full or specify it partially using the “*” character. The system retrieves and displays all the pay batches that have been created for the codes identifying the suppliers similar to the value entered here.
Supplier Name	The name of the supplier to whom the payment is made (Alphanumeric, 60).
Voucher # From	The starting number in the range of numbers identifying the voucher that has to be put on hold or released (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the vouchers that have been created for the numbers identifying the vouchers similar to the value entered here.
To	The starting number in the range of numbers identifying the voucher that has to be put on hold or released (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves and displays all the vouchers that have been created for the numbers identifying the vouchers similar to the value entered here.
Supplier Document #	The number identifying the credit document based on which the supplier payment voucher has been created (Alphanumeric, 18).
Pay Date From	The starting date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the payment has to be made (Date Format). The system date is displayed by default on launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book to which the transactions are posted. All the finance books that have been mapped to the login organization unit are available for selection in ascending order if postings can be made in multiple finance books. If postings can be made in a single finance book, the book that has been set as default in the “Set Function Defaults” activity of this business component will be displayed.
Request Date From	The starting date in the range of dates on which the payment voucher was created (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates on which the payment voucher was created (Date Format). The system date is displayed by default on launch of the page.
Pay Currency	Use the drop-down list box to select the currency in which the payment has to be made. All the document currencies along with the base currency will be available for selection.
Pay Amount From	The starting amount in the range of amounts that is to be paid to the supplier (Decimal).

Note: The amount entered in this field must be less than the amount entered in the “To” field.

To	The ending amount in the range of amounts that is to be paid to the supplier (Decimal).
User ID	The login ID of the user who created the pay batch that you want to put on hold or release (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.
Payment Route	Use the drop-down list box to select the way in which the payment has to be made to the supplier. You can select from “Bank” or “Cash”. The system displays “All” by default on launch of the page.
Bank/Cash #	Use the drop-down list box to select the code identifying the bank, cash or PTT accounts. The bank / cash codes created in the login organization unit will be available for selection in the alphabetical order. The system displays “All” by default on launch of the page.
Ref Doc Type	Use the drop-down list box to select the type of credit document based on which the payment voucher has been raised. You can select from "All", "Blanket PO", "PO", "Release Slip", "Blanket SCO", "SCO" or "SC Release Slip". The system displays “All” by default on launch of the page.
Ordering Point	Use the drop-down list box to select the code identifying the organization unit in which the credit document has been created. All the organization units from which the credit document can be created for the login organization unit are displayed in alphabetical order along with the “All” value. The system displays “All” by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Voucher #	The number identifying the voucher.
Voucher Type	The type of the voucher, which could be “Payment Voucher”, or “Prepayment Voucher”.
Supplier #	The code identifying the supplier to whom the payment is made.
Supplier Name	The name of the supplier to whom the payment is made.
Pay Date	The date on which the payment is due.
Pay Currency	The code identifying the currency in which the payment is made.
Pay Amount	The amount due for payment.
Finance Book	The code identifying the finance books to which the transaction are posted.

To proceed, carry out the following

Select the “Hold/Release Pay Voucher” link at the bottom of the page to put the payment voucher on hold or release it.
Select the “Hold/Release Prepayment Voucher” link at the bottom of the page put the prepayment voucher on hold or release it.

Selecting voucher for hold/release – An overview

The voucher to put on hold or released can be prepayment voucher or a payment voucher. You can enter the number identifying the voucher directly, if you are aware of it. Otherwise, you can search for it based on the voucher details like the type of voucher, the details of the supplier for whom the voucher is being raised and the payment details. You can also search for vouchers based on the ID of the user who created it. The system displays the results based on the search criteria entered.