Hold/Release prepayment voucher

This page allows you to put a prepayment voucher that is in “Requested” status on hold or release the voucher that is in “Held” status. You can enter the code identifying the reason for putting the voucher on hold or releasing it. You can also record your observations pertaining to this transaction. The system also stores the login ID of the user and system date along with the voucher details.

Select the “Hold/Release Prepayment Voucher” link from the “Select Pay Voucher” page.

The “Hold/Release Prepayment Voucher” page appears.

The system displays the following in the “Voucher Information” group box:

Voucher #	The number identifying the prepayment voucher.
Voucher Type	The type of the voucher, which is “Prepayment Voucher”.
Status	The status of the prepayment voucher which must be “Requested” or “Held”.
Request Date	The date on which the prepayment vouchers were created.
Finance Book	The code identifying the finance book to which the postings are made.

The system displays the following in the “Supplier Information” group box:

Supplier Registered At	The organization unit to which the “Supplier” component has been mapped.
Supplier #	The code identifying the supplier for whom the payment voucher has been created.
Supplier Name	The name of the supplier for whom the payment voucher has been created.
Supplier Document #	The number identifying the document that has been sent by the supplier for payment.
Supplier Document Amount	The amount specified in the supplier’s credit document.
Supplier Document Date	The date on which the supplier credit document was created.

The system displays the following in the “Payment Information” group box:

Payment Route	The way in which payment is made to the supplier.
Bank/Cash #	The code identifying the bank, cash or PTT account associated with the payment.
Description	A description of the bank or the cash account.
Pay Mode	The mode in which the payment must be made which could be “Check”, “DD”, “Direct Credit” and “Cash”.
Pay Charges By	A specification as to who will bear the instrument charges. It could be “By Payee” or “By Company”.
Priority	The precedence of the payment.
Pay Currency	The code identifying the currency in which the payment is made.
Exchange Rate	The exchange rate when the payment is not made in the base currency.
Pay Amount	The amount due.
Pay Date	The date on which the payment is due.
Payment Release Point	The organization unit in which the payment is released.
Remarks	Any comments pertaining to the prepayment voucher.
	Zoom facility available

The system displays the following in the “Reference Information” multiline:

Ref Doc Type	The type of the credit document based on which the prepayment voucher has been created.
Ordering Point	The organization unit in which the payment has to be released.
Ref Document #	The number identifying the credit document.
Document Pay Amount	The amount to be paid as specified in the credit document.

Enter the following fields:

Reason #	The code identifying the reason for putting a prepayment voucher on hold or release the voucher. All the reasons that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component for the prepayment voucher and that are in the “Active” status will be available for selection in the ascending order.
Remarks for Hold	Any observations or comments regarding the necessity to reverse the prepayment voucher (Alphanumeric, 255).
	Zoom facility available

Click the “Hold Voucher” push button to put the prepayment voucher on hold.

The system updates the status of the prepayment voucher to “Held”. The system also updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.

Click the “Release Voucher” push button to release the voucher.

Note: The prepayment voucher in “Held” status can only be released.

The system reverts the status of the prepayment voucher back to “Requested”. The system also updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who created the prepayment voucher.
Created Date	The date on which the prepayment voucher was created.
Last Modified By	The login ID of the user who last modified the prepayment voucher.
Last Modified Date	The date on which the prepayment voucher was last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Edit Electronic Payment Information’ link to modify the details of the payment reference and payment instructions.