Hold/Release payment voucher

This page allows you to put a voucher that is in “Requested” status on hold or release a voucher that is in “Held” status. You can enter the code identifying the reason for putting the voucher on hold or releasing it. You can also record your observations pertaining to this transaction. The system also stores the login ID of the user and system date along with the voucher details.

Select the “Hold/Release Pay Voucher” from the “Select Pay Voucher” page.

The “Hold/Release Pay Voucher” page appears.

The system displays the following in the “Voucher Information” group box:

Voucher #	The number identifying the payment voucher.
Status	The status of the voucher which should be “Requested”.
Pay Batch #	The number identifying the pay batch from which the voucher has been generated.
Finance Book	The code identifying the finance book to which the transactions were posted.
Request Date	The date on which the payment voucher was created.
Pay Date	The date on which payment is due.

The system displays the following in the “Payment Information” group box:

Pay To Supplier #	The code identifying the supplier to whom the payment is made.
Supplier Name	The name of the supplier.
Payment Release Point	The organization in which the payment is released.
Payment Route	The method in which payment is made to the supplier.
Bank/Cash #	The code identifying the bank, cash or PTT account.
Pay Mode	The mode of making the payment.
Pay Currency	The code identifying the currency in which the payment is made.
Pay Amount	The amount due for payment.
Pay Charges By	A specification as to who will bear the instrument charges. It could be “By Company” or “By Payee”.

The system displays the following in the “Credit Documents” multiline:

Credit Document #	The number identifying the credit document based on which the payment voucher is created.
Due Date	The date on which payment is due.
Credit Document Currency	The code identifying the currency that has been specified in the credit document for payment.
Credit Doc Amount	The amount to be paid as specified in the credit document.
Proposed Discount	The discount amount that has been mentioned in the credit document based on the pay term.
Applied Discount	The actual amount that has to be discounted from the amount to be paid if payment is made before the due date.
Proposed Penalty	The amount to be paid as a penalty that has been mentioned in the credit document based on the pay term.
Applied Penalty	The actual amount that has to be paid as a penalty if payment is made later than the due date.
Tran Net Amount	The net transaction amount of the credit document.
Base Amount	The net transaction amount in base currency.

Enter the following fields:

Reason #	The code identifying the reason for putting a payment voucher on hold or release the voucher. All the reasons that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component for the payment voucher and that are in the “Active” status will be available for selection in the ascending order.
Remarks for Hold	Any observations or comments regarding the necessity to reverse the payment voucher (Alphanumeric, 255).
	Zoom facility available

Click the “Hold Voucher” push button to put the voucher on hold.

The system updates the status of the payment voucher to “Held”. The system also updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.

Click the “Release Voucher” push button to release the voucher.

Note: The payment voucher in “Held” status can only be released.

The system reverts the status of the payment voucher back to “Requested”. The system also updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who created the payment voucher.
Created Date	The date on which the payment voucher was created.
Last Modified By	The login ID of the user who last modified the payment voucher.
Last Modified Date	The date on which the payment voucher was last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Edit Electronic Payment Information’ link to modify the details of the payment reference and payment instructions.