Holding / releasing delivery charges invoice

This page allows you to put a delivery charges invoice on hold. You can put an invoice that is in the “Authorized", "Requested" or "Partly Paid" status on hold. The system updates the status of the invoice as “Held Authorized”, “Held Requested” and “Held Partly Paid” respectively. You can select the reason due to which the invoice must be put on hold. You can also record your observations regarding the invoice. The system also stores the login ID of the user and the system date along with the invoice details.

This page allows you to release a delivery charges invoice that is in the “Held” status. You can release an invoice that is in the “Held Authorized", "Held Requested" or "Held Partly Paid" status. The system updates the status of the invoices as “Authorized”, “Requested” and “Partly Paid” respectively. You can also select the reason due to which the invoice can be released from the held status. The system also stores the login ID of the user and the system date along with the invoice details.

Select the “Hold / Release Delivery Charges Invoice” link at the bottom of the “Select Invoice” page.

The “Hold / Release Delivery Charges Invoice” page appears.

The system displays the following:

Status	The status of the invoice. It could be "Authorized", "Held Authorized", "Requested", "Held Requested", "Partly Paid" or "Held Partly Paid".
	Authorized – indicates that the invoice is authorized. You cannot modify the details of an invoice that is in this status.
	Held Authorized – indicates that the invoice has been put on hold from being authorized.
	Requested – indicates that a request has been raised for the payment of the invoice.
	Held Requested – indicates that the request for payment of the invoice has been put on hold.
	Partly Paid – indicates that part of the amount due for payment has been made.
	Held Partly Paid – indicates that the part payment of the amount due has been put on hold.

The system displays the following in the “Invoice Information” group box:

Invoice #	The number identifying the delivery charges invoice.
Invoice Date	The date on which the invoice was created.
Finance Book	The code identifying the finance book in which the invoice details have been posted.

The system displays the following in the “Supplier Information” group box:

Supplier #	The code identifying the supplier.
Supplier Name	The name of the supplier.
Supplier Invoice #	The number identifying the invoice issued by the supplier.
Supplier Invoice Amount	The amount for which the supplier invoice has been raised.
Supplier Invoice Date	The date on which the supplier invoice was raised.

The system displays the following in the “Payment Information” group box:

Currency	The code identifying the currency in which the invoice has been created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company if they are different.
Payment Processing Point	The code identifying the organization unit from which the payment for the invoice must be released.
Electronic Payment	Indicates if an electronic payment can be made for the invoice. It could be “Yes” or “No”.
Payment Method	Indicates the method in which the payment has to be made to the supplier. It could be from “ESR”, “ESR+”, “LSV”, “LSV+”, “Regular” or “Specific Bank”.
Pay Mode	Indicates the mode in which the payment has to be made to the supplier. It could be “Bank”, “Cash” or “PTT”.
Payment Priority	Indicates the priority accorded to the payment of the invoice. It could be “High”, “Medium” or “Low”.
Pay Term	The code identifying the pay term based on which the payment schedule has been generated for the invoice.
Anchor Date	The date from which the payment schedule of the invoice has been calculated.
Total Invoice Amount	The total amount invoiced.
Comments	Any observations or remarks recorded regarding the invoice.

The system displays the following in the “Delivery Charges Information” multiline:

Line #	The number identifying the row in which the delivery charges, tax, charge or discount is available in the invoice.
Ref. Doc #	The number identifying the goods receipt note based on which the invoice has been created.
Ref Document Type	Indicates the type of the goods receipt note based on which the invoice has been raised.
Ref. Document Date	The date on which the goods receipt note was created.
T/C/D #	The code identifying the tax, charge or discount.
Variant #	The code identifying the tax, charge or discount variant.
Amount	The total amount invoiced for the charges incurred.
Proposed Amount	The amount proposed for payment.
Remarks	Any comments or observations regarding the charges available in the line.
Cost Center	The code identifying the cost center that has been mapped to the “Variance Account”.
Analysis #	The analysis code to which the “Variance Account” is mapped.
Sub Analysis #	The sub analysis code to which the analysis code is mapped.
Description	The description of the delivery charges, tax, charge or discount available in the line.

Enter the following fields:

Reason Code

Use the drop-down list box to select the code identifying the reason for putting the delivery charges invoice on hold or the reason due to which the invoice is being released from the “Held” status. The reason codes that have been defined for the supplier delivery charges invoice in the “Reason Code Definition” business component and that are in the “Active” status will be available for selection.

Remarks for Hold

Any observation or comments regarding the need to put the invoice on hold (Alphanumeric, 255).

Note: You can put on hold an invoice that is in the “Authorized", "Requested" or "Partly Paid" status.

Click the “Hold Invoice” pushbutton to put the invoice on hold.

The system saves the selected reason along with the invoice details.

Status Updation

The system updates the status of the invoice that is in the “Authorized" status as "Held Authorized".
The system updates the status of the invoice that is in the "Requested" status as "Held Requested".
The system updates the status of the invoice that is in the "Partly Paid" status as "Held Partly Paid".

The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

Note: You can release an invoice that is in the "Held Authorized", "Held Requested" or "Held Partly Paid" status.

Click the “Release Invoice” pushbutton to release the invoice that is in the “Held” status.

The system saves the selected reason along with the invoice details.

Status Updation

The system updates the status of the invoice that is in the “Held Authorized" status as "Authorized";
The system updates the status of the invoice that is in the "Held Requested" status as "Requested".
The system updates the status of the invoice that is in the "Held Partly Paid" status as "Partly Paid".

The system also updates the login ID of the user and the system date in the “Last Modified By” and the “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who created the invoice.
Created Date	The date on which the invoice was created.
Last Modified By	The login ID of the user who last modified the invoice.
Last Modified Date	The date on which the invoice was last modified.

To proceed, carry out the following

Select the “Adjustment” link at the bottom of the page to view the list of documents against which the invoice can be adjusted when it is authorized.

If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to view the payment schedule details.

If VAT is applicable for the company, select the “VAT Calculation” link at the bottom of the page to view the details of the calculated VAT.

If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to view the payment information.

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.

Select the “Attach Notes” link at the bottom of the page to record your observations and comments.