Viewing documents selected for adjustment

This page allows you to view the details of the documents against which the invoice can be adjusted. You can view the finance book in which the invoice and the document details are available. You can also view the balance due to the supplier as on a date.

Select the “Adjustment” link at the bottom of the “View Invoice” page.

The “Adjustment” page appears.

The system displays the following:

Invoice #	The number identifying the order based invoice or the delivery charges invoice.
Status	The status of the invoice. It could be "Draft", "Fresh", "Returned", "Matched", "Automatch Failed", "Forcematch Failed", “Requested”, “Partly Paid”, “Paid”, “Held Authorized”, “Held Requested”, “Held Partly Paid” or “Reversed”.
	Draft – indicates a newly created invoice that cannot be authorized.
	Fresh – indicates an invoice that can be authorized.
	Returned – indicates that the invoice has been returned to the user who created it for modification.
	Matched – indicates that the invoice has been matched as per the matching type set in the purchase order.
	Auto Match Failed – indicates that the automatic matching of the invoice as per the matching type set in the purchase order has failed.
	Force Match Failed – indicates that the matching of the invoice, purchase order and goods receipt has failed even after considering the percentage of tolerance.
	Requested – indicates that a request has been raised for the payment of the invoice.
	Partly Paid – indicates that part of the amount due for payment has been made.
	Paid – indicates that the total invoice amount has been paid for the invoice.
	Held Authorized – indicates that the invoice has been put on hold from being authorized.
	Held Requested – indicates that the request for payment of the invoice has been put on hold.
	Held Partly Paid – indicates that the part payment of the amount due has been put on hold.
	Reversed – indicates that the details of the invoice that has posted in the finance book has been reversed.

The system displays the following in the “Adjustment Information” multiline:

Document Type	Indicates the type of document against which the invoice must be adjusted. It could be “Debit Note” or “Prepayment Invoice”.
Document #	The number identifying the debit note or prepayment invoice.
Document Date	The date on which the debit note or prepayment invoice has been created.
Current Outstanding	The amount due as on date to the supplier.
Finance Book	The code identifying the finance book in which the details of the document is available.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to view the details of the payment schedule.

Select the “Payment Information” link at the bottom of the page to view the details of the electronic payment made.

Select the “Attach Notes” link at the bottom of the page to view the details of the observations that have been recorded.

Select the “Invoice Summary” link at the bottom of the page to view the summary of the invoice.

Select the “Accounting Information” link at the bottom of the page to view the account posting information.