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This page allows you to define a distribution number. Tell me more.
Select the “Create Distribution Setup” link under the “Journal Voucher” business component.
The “Create Distribution Setup” page appears.
Enter the following field:
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Distribution No. |
A unique number identifying the distribution setup (Alphanumeric, 18). Mandatory. |
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This number will be automatically generated if the manual numbering type is not opted for in the “Document Numbering Class” business component. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component. The number is generated automatically only on Creation of Distribution No. |
The system displays the following field:
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Status |
The status of the distribution setup. The various statuses available are |
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Enter the following fields:
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Description |
Any description pertaining to the distribution setup (Alphanumeric, 40). |
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the accounting entries must be posted. All the finance book mapped to the login organization are listed down for selection if “Allow Multiple Finance book postings” field is set to ‘Yes’. Only the Finance book set as default finance book in “Set Function Defaults” will be listed for selection if “Allow Multiple Finance Book Postings” field is set to “No”. |
Note: The default finance book selected in the “Set Function Defaults” page will be displayed if the “Allow Multiple Finance Book Postings” field is set to “Yes”.
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Numbering Type |
Use the drop-down list box to select the numbering type for the login organization unit for the distribution setup. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status for the Transaction date. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component in the ascending order. |
Enter the following fields in the “Accounting Information” multiline:
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Account Code |
The code identifying the account (Alphanumeric, 32). Mandatory. The account codes must have been created in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. |
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Press <Enter> key. |
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Note: The Account code should be mapped to the Finance book selected as on system date. Account properties (that is, Account Group, Account Classification, Auto Posting Account type and Control Account type) of the selected Account code should not be excluded for Journal Voucher type in “Maintain Posting Rule” activity in “Accounting Setup” business component.
The system displays the following:
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Account Description |
The description provided for the account code in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component. |
Enter the following fields in the “Accounting Information” multiline:
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Dr / Cr |
Use the drop-down list box to select whether you want to “Dr” or “Cr” the account code that is being created in the corresponding voucher. The system displays “Dr” by default. |
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Transaction Currency |
Use the drop-down list box to select the currency in which the transaction has taken place. The system displays the base currency of the login organization unit by default. |
Note: If the account currency is the base currency of the company, then the transaction currencies can either be any foreign currency or the base currency.
If the account currency is non-base currency of the company, then the transaction currency can only be account currency.
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Percentage |
The percentage in which the transaction amount must be distributed for all the account codes. The transaction amount will get distributed among the account codes specified. |
Note: the transaction currency must be same for all the accounts, if the percentage is entered.
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Cost Center |
The cost center to which the account code has been mapped (Alphanumeric, 10). Data-entry in this field is mandatory if the account code has been mapped to a cost center in the “Management Accounting” BPC. |
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Analysis Code |
The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5). |
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Sub Analysis Code |
The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5). |
Note: The account code, cost center, analysis and sub analysis combination must be unique.
Click the “Compute Total” pushbutton to retrieve the debit and the credit percentage total.
The system displays the following fields:
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Debit Percentage Total |
The sum of percentages of all the debit accounts. |
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Credit Percentage Total |
The sum of percentages of all the credit accounts. |
Note: The debit percentage total and the credit percentage total if existing must be equal to 100.
Check the box in the “Select” column of the multiline to mark the particular row for deletion before Creation of Distribution No.
Click the “Create Distribution Setup” pushbutton to create the distribution setup.
The system updates the status of the distribution setup to “Fresh”. The system generates the unique distribution number if the numbering type is not manual.
The system displays the following fields:
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Created By |
The login ID of the user who created the distribution setup. |
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Created Date |
The date on which the distribution setup is created. |
To proceed, carry out the following
Select the “Edit Distribution Setup” link at the bottom of the page to modify the distribution setup.
Creating distribution setup – An overview
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You can enter a unique distribution number using Manual numbering type for use in Journal vouchers. Otherwise, the system generates a unique distribution number for use in journal vouchers. You can also specify the finance book for which Distribution Number is created. You can include the accounting details like the code identifying the account, its identifier, the transaction currency, the percentage in which the amount is to be apportioned, the code identifying the cost center, the analysis and the sub analysis code.
The system updates the status of the distribution number to “Fresh” on creation. The system updates the login ID of the user to the created by and the system date to the created date.
