Create Distribution Setup – A summary of the activity

This activity allows you to create a distribution number to be used while recording the journal entries. Distribution numbers identifies a set of accounts, cost centers, analysis / sub-analysis, along with transaction currency, and the ratio in which, an amount is to be apportioned. Distribution numbers are provided for ease of data entry while recording transactions. This helps in eliminating repetitive data entry of similar set of accounts while recording transactions or journal entries.

The system updates the status of the distribution number to “Fresh” on creation. The system updates the login ID of the user to the created by and the system date to the created date.

Examples

Journal Voucher for creating provisions at the end of each of the financial periods

You can identify the account code, which will be used to create provisions at the end of each of the financial periods. These accounts can be grouped together and identified by a distribution number.

Journal vouchers for recording travel expenses and setting off the same against travel advance given

You can identify the account code that will be used for recording the transaction. The travel expense account and travel advance account will be used. These can be grouped under a distribution number for ease of data entry. All the accounts grouped under distribution number will be defaulted while raising the journal voucher.

Getting familiar with the pages inside

What you can do in this activity

Eliminate repetitive data entry

Distribute transaction amount

Eliminate repetitive data entry

Various accounts belonging to different heads can be grouped under one distribution number. These grouping will be later used for defaulting the accounts and hence reducing the time taken in data entry.

4Go to “Create Distribution Setup” page.

4Define a distriution number and specify the accounting details under it.

Distribute transaction amount

The transaction amount can be distributed across the account based on the percentage value given.

4Go to “Create Distribution Setup” page.

4 Specify the percentage in which the amount has to be apportioned.