Selecting journal vouchers for viewing

This page allows you to view the journal vouchers of any status. Tell me more.

Select the “View Journal Voucher” link under the “Journal Voucher” business component.

The “Select Journal Voucher” page appears.

Enter the following fields if you are aware of the voucher number.

Voucher No.	A number identifying the voucher (Alphanumeric, 18).
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the voucher details have been posted.

Select the “Journal Voucher” link provided alongside, to view the details of the journal voucher entered.
Enter the following fields in the “Search Criteria” group box to search for the journal voucher. Data entries in following fields are optional.

Voucher Type	Use the drop down list box to specify the voucher type. The various voucher types available are "Regular", "Reversal", "Memorandum" "Recurring", "Inter FB", "Tax Adj. Journal", "Reg.-Direct Exec. Cost" and “Inter-Company”. The system retrieves the voucher based on the selection here. If “All” is selected, then the system retrieves all the vouchers, which are in the “Fresh” status in the multiline. The system displays “All” by default at the launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book. All the finance books mapped to the login organizational unit of the company are loaded in the drop-down list box for selection.
	The system displays the default finance book if specified in the “Set Function Defaults” activity. If the default finance book is not specified, then the system displays the sets the first finance book loaded in the drop-down list box by default.
Status	Use the drop-down list box to select the status of the vouchers that you want to retrieve for viewing. The following are the various statuses of the vouchers: Fresh – indicates that the voucher has been created and is still to be authorized. Authorized – indicates that the voucher has been authorized immediately after creation in this activity or in the “Authorize Journal Voucher” activity. Financial postings are made after a voucher is authorized. Returned – indicates that the voucher has been returned. You can return a voucher in the “Authorize Journal Voucher” activity. A Returned voucher attains the “Fresh” status after modification. Deleted – indicates that the voucher has been deleted. You can delete a voucher in the “Fresh” status. A deleted voucher cannot be used again. Reversed – indicates that the voucher has been reversed in the books of accounts. You can reverse a voucher in the” Authorized” status in the “Reverse Journal Voucher” activity”. Under Authorization – Indicates that the voucher is being processed or moving forward in the defined workflow path and is yet to be approved by the final approver.
Voucher No. From	The starting number in the range of voucher numbers for which the details are to be retrieved for viewing (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.
To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.
	If this field is left blank and the “Voucher No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.
User ID	The login ID of the users who created the journal voucher (Alphanumeric, 30). The system retrieves all the vouchers created by the user specified here.
Transaction Date From	The starting date in the range of voucher dates from which the voucher details must be retrieved (Date Format). The system lists all the journal vouchers that are raised later than this date.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher starting from the first voucher in the database till the voucher raised on the date specified in the “To” field.
To	The ending date in the range of voucher dates until which the voucher details must be retrieved (Date Format). The system lists all the vouchers that are raised earlier than this date.
	If this field is left blank and “Transaction Date From” field is entered, then the system retrieves the vouchers raised on the date specified in the “Transaction Date From” field till the last voucher in the database.
Base Amount From	The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher from the first voucher in the database till the voucher whose amount is the amount entered in the “To” field.
To	The ending amount of the voucher in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the value entered here.
	If this field is left blank and the “Base Amount From” field is entered, then the system retrieves the voucher whose amount is greater than the value entered in the “Base Amount From” field till the end of the database.
Account Code	A code identifying the account (Alphanumeric, 32). Enter the account code in full or specify it partially using the wild card characters. The system retrieves all the vouchers whose account code is similar to the value entered here.
	Help facility available.

Template No.	A number identifying the template, comprising the recurring journal vouchers (Alphanumeric, 18). The system retrieves all the vouchers belonging to the template number specified here.
	Help facility available.

Note: Template number is applicable only if the “Voucher Type” selected is “Recurring” / “All””.

Click the “Search” pushbutton to retrieve the voucher details in the multiline.

The system retrieves the voucher details in the “Search Results” multiline based on the search criteria entered.

Voucher No.	A number identifying the voucher.
Voucher Type	The voucher type, which could be "Regular", "Reversal", "Memorandum", "Recurring", "InterFB", "Tax Adj. Journal", "Reg. - Direct Exec. Cost" or “Inter-Company” .
Template No.	A number identifying the template consisting the recurring vouchers.
Account Code	A code identifying the account.
Transaction Date	The date on which the voucher was raised.
Base Amount	The total voucher amount.
Run Status	The status of the voucher.
App. His.	Click the icon to access the Approval History popup to view approval details of the journey voucher till date.

Selecting journal vouchers for viewing – An overview

You can view the vouchers of type “Regular”, “Reversal”, “Memorandum” and “Recurring”. You can directly enter the voucher number or can carry out the search using the type of the voucher, code identifying the finance book in which the voucher details have been posted, status of the voucher, number identifying the voucher, login ID of the user who created the voucher, date on which the voucher was raised, base amount of the voucher, account code and the number identifying the template comprising the recurring voucher. The system retrieves the vouchers based on the search criteria.