Help on Recurring Voucher Template

This page allows you search and select the recurring template and transfer the same to the main page.

You can carry out the search using the code identifying the finance book, the code identifying the account, the frequency in which the accounting entries are posted, the number identifying the recurring voucher template, the login ID of the user who created the recurring voucher template, the effective period in which the templates are valid and the amount. The system retrieves the templates, which are in “Active” status based on the search criteria.

Click the lens icon position next to the “Template No.” field.

The “Help on Recurring Voucher Template” page appears.

Enter the following fields in the “Search Criteria” group box:

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the voucher entries are to be posted. All the finance books mapped to the login organization unit will be available for selection in the ascending order if “Allow Multiple Finance book postings” field is set to ‘Yes’.

Note: The default finance book selected in the “Set Function Defaults” page will be displayed if the “Allow Multiple Finance Book Postings” field is set to “ Yes”.

Account Code	The code identifying the account (Alphanumeric, 32).
	Help facility available.

Posting Frequency	Use the drop-down list box to select the frequency in which the accounts are posted. The options available are "Daily", "Weekly", "Monthly", "Fortnightly"," Financial period" and "All". The system displays “All” by default on launch of the page.
Template No. From	The starting number in the range of template numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the templates that are greater than the value entered here. The template number from should be less than the number entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves all the template less than the template specified in the “To” field.
To	The ending number in the range of template numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the templates that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Template No. From” field.
	If this field is left blank and the “Template No. From” entered, then the system retrieves all the templates starting from the number specified in the “Template No. From” field till the last template.
User ID	The login ID of the user who created the recurring voucher template (Alphanumeric, 30). The system retrieves all the templates created by the user specified here.
Effective Date From	The date from which the recurring voucher template is effective (Date Format). The system lists the templates whose effective start date is later than the date entered here. The “Effective Date From” must be less than the effective to date.
	If this field is left blank and the “To” field is entered, then the system retrieves all the recurring voucher templates with effective date from earlier than the date specified in the “To” field.
To	The date till which the recurring voucher template is valid (Date Format). The system lists the templates whose effective end date is similar to the date entered here.
	If this field is left blank and “Effective Date From” field is entered, then the system retrieves all the templates with effective date from later than date specified in the “Effective Date From” field till the last voucher in the database.
Status	use the drop-down list box to select the status of the recurring voucher template. The system lists the options "Close", "Fresh" and "Terminated". By default the system displays "All".
Base Amount From	The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here. The amount entered here must be lesser than the amount entered in the “To” field.
	If this field is left blank and the “To” field is entered, then the system retrieves the all voucher the database whose voucher amount is less than the amount entered in the “To” field.
To	The ending amount of the voucher in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the entered here.
	If this field is left blank and the “Base Amount From” field is entered, then the system retrieves all the voucher from the database whose voucher is greater than the value entered in the “Base Amount From” field.

Click the “Search” pushbutton to retrieve the template.

The system displays the following fields in the “Search Results” multiline.

Note: The system retrieves the template in “Active” status.

Template No	A number identifying the recurring voucher template.
Account Code
	The code identifying the account.
Base Amount	The base amount of the recurring voucher template.
Effective Date From	The date from which the recurring voucher template is effective.
Effective Date To	The date till which the template is valid.
Posting Frequency	Indicates the frequency in which the vouchers are posted.
Status	The status of the recurring voucher template.

Check the box in the “Select” column of the multiline to mark the template for transfer.
Click the “Ok” pushbutton to transfer the details to the main page.