Viewing journal voucher

This page allows you to view the vouchers that are selected. Tell me more.

Select the “Journal Voucher” link available in the “Select Journal Voucher” page.

The “View Journal Voucher” page appears.

The system displays the following:

Voucher No.	A number identifying the journal voucher.
Voucher Type	The voucher type, which could be “Regular”, “Memorandum”, “Reversal”, “Recurring”, “InterFB”, “Tax Adj. Journal”, "Reg. - Direct Exec. Cost" or “Inter-Company".
Status	The status of the voucher.
Transaction Date	The date on which the voucher is raised.
Finance Book	The finance book to which the voucher entries are been posted.
Voucher Category	The voucher category for which the voucher is raised.
Reversal Voucher no.	A number identifying the reversal voucher number.
Reversal Period	The financial period in which the voucher is reversed.
Reversal Date	The date on which the voucher is reversed.

The system displays the following:

Control Total	The control amount that keeps track of the total debit amounts entered in the multiline.
Remarks	Any remarks pertaining to the voucher.

The system displays the following in the “Reference Voucher Details” group box:

Reference Voucher No.	A number identifying the reference voucher number. The system displays the details of the voucher passed for reversing the original voucher if the status of the voucher is “Reversed”. If the status of the voucher is “Fresh” or “Authorized”, then the system displays the reference voucher details existing for the voucher.
Transaction Date	The date on which the reference voucher was raised.
The system displays the following in the “Accounting Information” multiline:
Account Code	A code identifying the account.
Account Description	The description provided for the account code in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
Dr / Cr	Indicates whether the account is the debit or credit account.
Transaction Currency	The currency in which the transaction is raised.
Transaction Amount	The total amount to be debited or credited in a corresponding account.
Base Currency Exchange Rate	The exchange rate of the base currency of a login organization unit.
Base Amount	The amount of the voucher in base currency.
Parallel Base Currency	The parallel base currency if any for the login organization unit.
Exchange Rate	The exchange rate of the parallel base currency of a login organization unit.
Parallel Base Amount	The amount of the voucher in Parallel base currency.
Remarks	Any remarks pertaining to the account.
Cost Center	The cost center to which the account must be posted.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Sub Analysis Code	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.
Expense Classification	The classification of the expense incurred by the journal voucher.
Destination Finance Book	The finance book to which expenses defined in multiple finance books will be posted.
Destination Account Code	The account code to which expenses defined in multiple finance books will be posted.
Destination Account Description	The description provided for the account code, which will have the amounts in the transactions of type INTERFB posted.
Inter Finance Book JV No.	The code identifying the finance book JV to which values defined in multiple finance books will be posted.
Ref Doc Type	The type of reference document of the voucher. The values displayed are one of the following Purchase Order – When the voucher is created for a purchase. Repair Order – When the voucher is created for a repair.
Ref Doc #	The identification number of the reference document (Alphanumeric, 18).
T/C/D #	The code identifying the TCD.
Variant #	The variant of the TCD.
Taxable Amount	The taxable amount of the TCD.
Note: The system displays the ‘T/C/D #’, ‘Variant #’ and ‘Taxable Amount’ fields if the ‘Voucher Type’ is “Tax Adj. Journal”.
Customer Order #	The identification number of the customer order for the voucher (Alphanumeric, 18).
AME #	The identification number of Aircraft Maintenance Execution for the voucher (Alphanumeric, 18).
SWO #	The shop work order number for the voucher (Alphanumeric, 18).
Task #	The number identifying the task against which the expenses associated with the AME # / SWO # is recorded.
Task Seq #	The sequence number of the task against which the expenses associated with the AME # / SWO # is recorded.
Entity	The type of costs incurred as part of maintenance of Aircraft / Component which could be one of the following: Ext. Repair-Repair Cost – Third party repair costs Ext. Repair-Exchange Cost – Expert Consultancy services Material – Parts usage Others – Employee travel costs, Per diem, Accommodation etc. Resources – Facilities, Tools
Expense Type	The type of the expense which could be ‘Capital’ or ‘Revenue’.
Customer #	The identification number of the customer associated with the customer order (Alphanumeric, 18).
Customer Name	The name of the customer associated with the customer order.
Supplier #	A unique code identifying the supplier (Alphanumeric, 45). This code is unique across the organizational units.
Supplier Name	The name of the supplier

The system displays the following:

Transaction Amount

Debit Total	The sum of the transaction amounts of all the debit accounts if the currency of all the accounts is the same.
Credit Total	The sum of the transaction amount of all the credit accounts if the currency of all the accounts is the same.

Base Amount

Debit Total	The sum of the base amount for all the debit accounts.
Credit Total	The sum of the base amount for all the credit accounts.

Parallel Base Amount

Debit Total	The sum of the base amount for all the debit accounts in parallel base currency.
Credit Total	The sum of the base amount for all the credit accounts in parallel base currency.

Click the “Print Journal Voucher” pushbutton to print the authorized journal voucher.

The system prints the authorized journal voucher.

The system displays the following:

Created By	The login ID of the user who created the journal voucher.
Created Date	The date on which the vouchers are created.
Last Modified By	The login ID of the user who last modified the voucher.
Last Modified Date	The date on which the vouchers are modified last.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to record your observations.

Viewing journal voucher – An overview

You can view the date on which the vouchers were raised and the finance book to which the details have been posted. You can also view the reversal voucher details like number identifying the reversal voucher, its period and the date on which it is raised. The reference voucher details for the reversal vouchers can also be viewed through this page. The reference voucher details for a voucher, which has been reversed, can also be viewed. The reference voucher details of a voucher, which has been passed to reverse an original voucher, can also be viewed. The accounting information like the code identifying the account, base currency and the parallel base currency for the transaction. The system also displays the transaction amount, the base amount and the parallel base amount.

The system also displays the creation details along with the modification history.

What you can do in this page

Retrieve vouchers based on type

Retrieve vouchers based on its status

Retrieve vouchers based on type

Set the “Voucher Type” to “Regular” to retrieve the regular vouchers for viewing.
Set the “Voucher Type” to “Reversal” to retrieve the reversal vouchers for viewing.
Set the “Voucher Type” to “Memorandum” to retrieve the memorandum journal vouchers for viewing.
Set the “Voucher Type” to “Recurring” to retrieve the recurring vouchers for viewing.
Set the “Voucher Type” to “Reg. – Direct Exec. Cost ” to retrieve the Reg. – Direct Exec. Cost vouchers for viewing.

Retrieve vouchers based on its status

You can view the journal vouchers of any status.

Set the “Status” to “Fresh” to view the vouchers in fresh status.
Set the “Status” to “Authorized” to view vouchers, which are authorized.
Set the “Status” to “Reversed” to view the vouchers that are reversed.
Set the “Status” to “Deleted” to view the vouchers that are deleted.
Set the “Status” to “Returned” to view the journal vouchers that are deleted.