Modifying the distribution setup

This page allows you to modify the distribution setup details. Tell me more.

Select the “Distribution Set Up” link available in the “Select Distribution Setup” page.

The “Edit Distribution No. Set Up” page appears.

The system displays the following fields:

Distribution No.	A number identifying the distribution setup.
Status	The status of the distribution setup.

Note: Only the distribution numbers, which are in “Fresh” status, can be modified or deleted.

Finance Book

The code identifying the finance book in which the accounting entries are posted.

Modify the following field if required:

Description	A textual description pertaining to the distribution setup (Alphanumeric, 255).
	Zoom facility available.

Modify the following field in the “Accounting Information” multiline if required:

Account Code	The code identifying the account (Alphanumeric, 32). Mandatory. The account codes must have been created in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Press <Enter> key.
	Help facility available.

The system displays the following:

Account Description

The description provided for the account code in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.

Modify the following fields in the “Accounting Information” multiline if required:

Dr / Cr	Use the drop-down list box to select whether you want to “Debit” or “Credit” the voucher that is being created in the corresponding account code.
Transaction Currency	Use the drop-down list box to select the currency in which the transaction has taken place. The currency must be defined in the “Create Currency and Country” activity of the “Organization Setup” business component. The system displays the base currency of the login organization unit by default.

Note: If the account currency is the base currency of the company, then the transaction currencies can either be any foreign currency or the base currency.

If the account currency is non-base currency of the company, then the transaction currency can only be account currency.

Percentage

The percentage in which the transaction amount must be distributed for all the accounts.

Note: the transaction currency must be same for all the accounts, if the percentage is entered.

Cost Center	The cost center to which the account code has been mapped (Alphanumeric, 10). Data-entry in this field is mandatory if the account code has been mapped to a cost center in the “Management Accounting” BPC.
	Help facility available.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5).
	Help facility available.

Sub Analysis Code

The sub-analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component (Alphanumeric, 5).

Note: The account code, cost center, analysis and sub-analysis combination must be unique.

Click the “Compute Total” pushbutton to retrieve the debit and the credit percentage total.

The system displays the following fields:

Debit Percentage Total	The sum of percentages of all the debit accounts.
Credit Percentage Total	The sum of percentages of all the credit accounts.

Note: The debit percentage total and the credit percentage total must be equal to 100.

Check the box in the “Select” column of the multiline to mark the rows to be deleted from the multiline.
Click the “Edit Distribution Setup” pushbutton to save the modifications made.

The system saves the modifications made.

Click the “Delete Distribution Setup” pushbutton to delete the distribution setup.

The system updates the status of the distribution number to “Cancelled”.

The system displays the following fields:

Created By	The login ID of the user who created the distribution setup.
Created Date	The date on which the distribution number was created.
Last Modified By	The login ID of the user who last modified the distribution setup.
Last Modified Date	The date on which the distribution setup was last modified.

Modifying the distribution setup – An overview

You can also delete the distribution number in “Fresh” status. You can modify the description of the distribution number. The accounting information like the code identifying the account, its identifier, the transaction currency, its cost center, the analysis and the sub analysis code can also be modified.

The system updates the status of the distribution setup to “Canceled” on deleting. The system updates the login ID of the user to the last modified by and the system date to the last modified date. The system also displays the creation details of the distribution setup.