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Select the “Edit Holiday Master” link in the “Select Shift” page
The “Edit Holiday Master” page appears.
The following fields appear, which cannot be edited.
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Date Format |
The date that is applicable to the login user. If the user does not define the date format, the system will display the date format applicable to the Organization unit, which is defined in the “Enterprise Model Company Definitions” |
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Setup Unit |
The organization unit selected in the “Select Holiday Master” page. |
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Holiday Master Code |
The code that identifies the holiday master you selected in the previous page. |
Edit the following
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Holiday Master Short Description |
A brief description of the holiday master, which is unique. |
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Holiday Master Long Description |
A detailed description of the holiday master. |
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Effective From |
The start date of the period from which the list of holidays under the holiday master will be valid. Example, 1 January 2002 |
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Effective To |
The end date of the period until which the list of holidays will be valid. Example, 1 January 2006 |
Edit the following in the “Holiday Details” multiline.
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Date |
The date of each holiday that belongs to the holiday master |
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Description |
A detailed description of the holiday. |
Select the “Save” pushbutton to save the details entered.
Note: Although the original order of the holidays in the multiline is by date, this order is shuffled when you add, modify or delete holidays from the holiday list. However, when you select the “Save” pushbutton, the system sorts the holidays once more by date.
Select the Add icon in the tool bar above the multiline header
The cursor is positioned at the start of a new multiline row
Enter the date of the holiday and the holiday name, in the “Date” and “Description”multiline fields.
Select the “Save” pushbutton to save the details entered.
To delete a holiday that is in the multiline, check the “Select” box pertaining to the holiday multiline record. Ensure that this holiday does not fall within a rota schedule.
Select the Delete icon in the tool bar above the multiline header. The holiday record is deleted
After you have created and tailored the list of holidays in the “Holiday Details” multiline, edit the comment about the holiday master in the “Comment” field.
To enter extensive comments, double click the zoom icon to zoom in. Enter your comments inside the zoom page.
When you complete editing the comment, select the OK pushbutton.
Select the “Delete” pushbutton, to delete the entire holiday master record. Note that this is possible only if the holiday master has not been accessed for any transaction, either in the “Time Management Scheduling” or “Time Management Self Service” components.
Select the “Save” pushbutton.
Edit the following
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Applicable To |
Choose the organizational units to which the edited holiday master details will be made available. The options in the drop-down list box are described below |
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Select the “Save” pushbutton to save the details entered.
See An overview of translation
Assume that the record was created in German. This implies that you had chosen “German“ as the login language in the login screen, when you created the record
When you enter the Edit activity, the login language appears in the “Language” drop-down list box of the “Select page.
You are to choose “French“ in the “Language” drop-down list box. This drop-down list box appears in the Select page and in the Edit page, therefore you can choose “French” within either page.
Note: By default, the language you selected in the “Language” drop-down list box of the Select page is displayed in the “Language” drop-down list box of the Edit page. You can select a different language in the Edit page, based upon the language in which you want to retrieve the record.
Although you are retrieving the record in French, the textual fields such as “Description” are still in German, the language in which the record was created. This is because this record is being viewed for the first time. However, the drop-down values, such as “Applicable to”, will appear in French.
Translate the description, comments and other textual fields into French.
You can modify all details of the record except the code of the record.
Note: Ensure that “French” is selected in the “Save In Language” drop-down list box.
Save the record.
You can take advantage of the “Save in Language” feature, to update vital information in all the languages in which the record is stored. “Update” refers to retrieving a record in a specific language; editing it and ensuring these changes are updated across languages.
For instance, you may need to update the “Description” field of a record from “Corporate Planning” to “Corporate Management”, and effect this change from 01-01-2003. This can be accomplished for the records in the French, Spanish and German languages, as well
To update, you need to
Select “French” from the “Language” drop-down list box, to retrieve the French record
Edit the “Description” field, in French
Select “Update” from the “Modification Option” list box.
Enter the date from which this modification will be in effect, in the “New Effective Date” field.
Select “French” from the “Save In Language” drop-down list box. The system stores the history of modifications in French, by opening a new record to track each change to the record. The new record is replicated n all the other languages. The previous French record is internally closed.
Save the record
Select “German” from the “Language” drop-down list box, to retrieve the German record.
After editing the “Description” field in German, select “Correct” from the “Modification Option” list box. The record is corrected with effect from 01-01-2003. No new record is opened.
Select the “Save” pushbutton to save the details entered.
€ Hyperlinked topics below
Translation of record in chosen language
You can translate the details into any of the available languages. The available languages refer to the languages that were specified during the installation of the application.
There could be four available languages, for instance. You may now add a record to an activity, in the language you chose when you logged into the activity. The system replicates the payroll record three more times, each of which it considers as French, English and Italian records.
Note: The labels of the page will appear in the language you chose as the login language in the login screen
The first time you access this record in one of the other three languages, the description will remain in the login language through which you created the record. But all the drop-down values in the activity and page will be in the chosen language. To effect a complete translation of the record, you will need to manually translate the description, comments and other textual fields into the chosen language. Note that the record in the original language remains intact
Note: While translating the details
of a record, for instance a payroll calendar, you may choose to deactivate
the payroll calendar. All other languages in which the payroll calendar
is maintained are automatically deactivated as well.
Similarly, if you mark the record for deletion while translating the details,
the payroll calendar will be automatically marked for deletion in all
the other languages in which it is maintained.
Use this page to edit the details of the holiday master or to delete the holiday master record.
To add a new holiday to the holiday master
To delete a holiday from the holiday master
To delete the holiday master record
To indicate the applicable organization units
To translate the details into another language, example from German to French
To update records in multiple languages