Create a shift

Select the “Create Shift” option from the left pane
The “Create Shift” page appears
The system displays the following field

Date Format

The date format applicable to the login user.

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Enter the following

Time Management Setup Unit

Select the organization unit in which you must create the shift master.

A setup organization unit is an organization unit in which you normally define master information. Other organization units can access information from this setup organization unit.

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To create a regular shift

Enter the following

Shift Code	A unique code to identify a shift for the organization.
Shift Description	A description of the shift
Alias	Any acronym or short name by which the shift may be referred
Start Time	The time at which the shift starts
End Time	The time at which the shift ends
Tolerance Limit (Mins)	The time, in minutes, which an employee can deviate from the shift starting time

To create a Flexi shift

Enter the start and end timings.
From the ‘Flexi Shift “ drop-down list box, select “Yes” or “No” to indicate whether the shift is a Flexi shift or not. Flexi shift implies that the shift timing is flexible.
If you selected “Yes” in the “Flexi Shift” field, enter the total numbers of hours the employees must compulsorily contribute, for a day, in the “Mandatory Working hours” field.
Instead of entering the “Mandatory Working hours” field, you can enter the “Core Hours Start Time” and “Core Hours End Time” fields.
Do not enter work and break sessions, in the “Timing Details” multiline
Select the “Save” pushbutton.

To define a core time

Enter the following

Core Hours start time	Define the start time of the core segment of the day, during which all employees in the organization must be present.
	For example, general shifts could be from 8.30 a.m. to 6.15 p.m. and from 9 a.m. to 6.45 p.m. However, the core segment of the day, during which all employees are to be compulsorily present, could be from 9.30 a.m. to 5.30 p.m.
Core Hours End Time	Define the end time of the core segment of the day, during which all employees in the organization must be present.
Break Time (Hours)	The number of hours that the interval time of the shift constitutes.

To enter work and break sessions

In the “Shift Breakup“ multiline, enter in sequential order the following details of each work session and break session of which the shift constitutes.

From Time	The time at which each session of the shift starts. You need to ensure that
	The start time of the first session within the shift must be the same as the start time of the shift
	The start time of each of the other sessions must follow the end time of the previous session, with no time gap in-between.
To Time	The time at which the session ends. You need to ensure that the end time of the last session within the shift must be the same as the end time of the shift.
Time Type	Indicate whether the session you are defining is a work session or a break session, by selecting “Work Time” or “Break Type” from the drop-down list box.
Shift Session	Define the sequence or order of each session, for example 1,2,3. The required option can be selected from the drop-down list box.

Check the “Select” box pertaining to each session in the multiline, to indicate that the session is selected.

To convert each session to hours

Enter the following in the “Session Conversion Details“ multiline, to convert each session into its equivalent in hours

Shift Session	Specify the order or sequence of the session, as per the order you specified for the session in the “Shift Session” field in the multiline above.
Equivalent Hours	Enter the number of hours that the session consists of. You can use decimals to indicate fractions, example, 0.5

Note: Ensure that the total number of hours of all the sessions is equal to the number of hours between the “Start Time” and “End Time” of the shift.

To indicate the applicable organization units

Enter the following fields

Applicable To	Choose the organizational units to which the holiday master details will be made available. The options in the drop-down list box are described below
	“All Org. Units” refers to the specific organization units that may access information from the organization unit you selected in the “”Setup Unit” field.
	“Login Org. Unit” refers to the organization unit you selected in the “”Setup Unit” field.
	“Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Org. Unit Mapping“ page. If you select this option, you are to enter the “Org. Unit Mapping” page

To enter comments

Enter any comment pertaining to the shift, in the “Comments” field
To add extensive comments, select the zoom icon beside the “Comment” field. A zoom page appears
Enter your comments in the zoom page
Select the “Save” pushbutton in the zoom page after you complete the comments
Select the “Save” pushbutton in the “Create Shift” page

To view total shift, work, and break hours

Complete entering all the required shift details in the “Create Shift” page, and select the “Save” pushbutton
The system computes and displays the following fields

Total Working Time	The total number of hours that the employees are working, during the shift.
Total Shift Time	The total number of hours that the shift constitutes.
Total Break Time	The total number of hours that constitute interval/break, during the shift

Select the “View Shift Details” link, to view the details of a required shift.

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Page Objective

Use this page to define a new shift for the organization

What you can do in this page