Employee Payroll Setup – An overview

Employee mapping to Payset, employee costing details, bank details, default payment mode and employee payment method through the following activities that are briefly explained below.

Entering employee costing details - Employee wise

This activity is used to allocate the salary costs of an employee to various cost centers, based upon the time spent by him/her in each cost center or based on standard apportionment.  Employee-costing details can be specified using either of the two methods below.

Attendance Wise – In this method the employee costs are allocated in terms of the number of attendance units he/she attended in each cost center.

Standard Costing – In this method the employee costs are allocated in terms of the percentage of cost to be allocated to each cost center, during the process period.  It is not for a process period and there is no process periodwise apportionment in standard costing.

Confirming employee bulk costing details 

This activity is used to authorize the employee costing details for each cost center.  For a specified process period, the system displays the cumulative employee attendance units separately for each cost center under a given payset. These employee attendance units are applicable for the attendance type specified.

Viewing employee costing details for an employee

This activity is used to view employee-costing details entered either through Attendance-wise method or Standard Costing method.  The percentage of time spent by an employee in each cost center can also be viewed. This percentage viewing is only for standard costing. For attendance costing it will be attendance units.

Defining employee bank details

This activity is used to define different employee banks that are applicable to the organization.  This bank definition is nothing to do with organization and is purely employees’ bank master when the company intends to pay the employee’s salary through Account transfer.

Editing employee bank details

This activity is used to edit the details of the bank such as name, address, and place and zip number. Also the details regarding the name of the entity / individual in whose favor the check is drawn can be modified.

Viewing employee bank details

This activity is used to view the details of the employee bank such as Bank name, Bank location details, Individual / entity in whose name the check has been drawn etc.  These details can be viewed in any of the languages specified during the installation of the application.

Entering employee costing details – Cost center wise

This activity is used to record the employee costing details for a cost center. Employee costs are apportioned on the basis of time spent by the employee in the selected cost center for a given process period.  Apportioning could be on a percentage basis, which is known as standard costing. Otherwise, apportioning is based on the number of attendance units put in for each cost center, which is known as attendance wise costing.  A cost center for which the costs are to be ascertained must be selected.  It involves selecting an organization unit group and the payroll – payset and an attendance type. The process period for which the costing details are ascertained must be specified. 

Setting a default payment mode

This activity is used to set the default payment mode for an organization unit or Payroll or Payset.  Payments to the employees can be made through cash, check and Bank -Transfer.  One of these modes of payment must be selected as the default payment mode for an employee.   

Viewing default payment mode

This activity is used to view the default payment mode applicable for an organization unit, a payroll or a payset.  Also the default payment method for the individual paysets mapped to a payroll can be viewed.  

Setting employee payment method

This activity is used to set different payment methods using which the employee payments are made either to the employee himself/ herself or any other person to whom the employee has directed the company to remit a part or the entirety of his/ her salary. 

Viewing employee payment method

This activity is used to view the different payment methods through which the employee payments are made either to the employee himself/ herself or any other person to whom the employee has directed the company to remit a part or the entirety of his/ her salary.

Mapping payset - Employee

This activity is used to specify the various employees who will constitute a payset. When employees are mapped to a payset, it implies that these employees will share common pay elements based on which the pay is calculated.

Viewing employee - payset mapping

This activity is used to view the payset-mapping details of either a selected employee or all the employees mapped to a payset.

Getting familiar with the activities inside

The following table lists the activities involved in the employee payroll setup component.