Payroll Approval

Select the “Payroll Approval” link under the “Payroll Processing” business component.

The “Payroll Approval” page appears.

The system displays the following:

Date Format

The date format applicable to the login user.

Payroll Unit

From the drop-down list box, select the payroll unit for which payroll processing must be carried out.

Process Period

The process period specified for which payroll processing must be carried out.

Help Facility Available

Status

From drop-down list box, select the workflow status of the payroll process.

The system displays the following:

No of Paysets Under this Payroll	The number of paysets available for the selected payroll.
No of Processed Paysets	The total number of paysets processed in the selected payroll.

The system fetches and displays the following in the “Paysets to Approve” multiline:

Payset	The code of each payset under the payroll.
No of Employees Processed	The number of employees processed in the selected payset.
Total Gross Salary	The total gross salary of the employee mapped to the payset for which the payroll has been processed.
Total Deductions	The total deductions from the gross salary of the employee mapped to the payset for which the payroll has been processed.
Total Net Salary	The total net salary of the employee mapped to the payset for which the payroll has been processed.
Payset Status	The status of the payset.
Approval Status	The approval status of the payroll.
Last Approver	The name of the approver who approved the payroll.
Pending With	The name of the approver to whom the payroll approval is pending.

Approve (Yes / No)	Select “Yes” or “No” in each multiline row, to indicate whether each payset must be authorized for the selected process period. By default, the drop-down list box of the “Approve” column displays “No”.
Rejection Reason	The reason for rejecting the payroll process. This is mandatory if the payroll is rejected.

Note: The system fetches the details only if the payroll is chosen as exit payroll.

Payset

The code of each payset under the payroll.

Employee Code

The code identifying the employee.

Help Facility Available

Rejection Reason

The reason for rejecting the payroll approval process.

The system displays the following in the “Employees to Approve” multiline:

Employee Name	The name of the employee.
Assignment No	The assignment number of the employee.
Gross Salary	The gross salary of the employee mapped to the payset for which the payroll has been processed.
Deductions	The deductions from the gross salary of the employee mapped to the payset for which the payroll has been processed.
Net Salary	The net salary of the employee mapped to the payset for which the payroll has been processed.
Employee Payroll Status	The payroll status of the employee.
Approval Status	The status of the payroll approval.
Last Approver	The name of the previous level approver who last approved the payroll.
Pending With	The name of the current approver to whom the payroll approval is pending.

Click the “Initiate Approval” pushbutton to initiate the payroll approval process.

The system initiates the payroll approval process and updates the status as “Pending for Approval”.

The system approves the payroll process and updates the status as “Approved”.

Click the “Reject” pushbutton to reject the payroll approval and enter the reject reason.

The system rejects the payroll process and updates the status as “Rejected”.

Note: The “Approve” and “Reject” button will not be visible if the logged in user is other than initiator.

To proceed further, carry out the following

When multi level payroll is ‘ON’,

Payset under consideration of approval for the process period would not be listed in Process Payroll activity for the given payroll – process period combination.
In Authorize Payroll, only approved Paysets would be available for authorization. If payroll approval is performed employee wise for a Regular payroll, then those employees belonging to Regular payroll – payset for whom payroll approval status is “Approved” would be listed in the Employees to Authorize multiline.