Payroll Approval – A Summary of the Activity

This page allows you to approve the payroll. The initiator activates the workflow process for payroll approval for the payroll–payset(s)–process period combination. The approvers can either approve or reject payroll. Once the final level approval is done with the workflow status as “Approved”, (payroll status – “Processed”), the initiator authorizes the payroll through the existing “Authorize Payroll” activity.

If the approval process is rejected at any level, then the workflow document will be send back to “Initiator”. The initiator then re-initiates the Initiate Approval process of the rejected payroll and the payroll further gets back to multi level approvers for approval.

Prerequisites for Payroll Approval: The system checks whether the following prerequisites are satisfied, before it carries out payroll processing:

• System parameter "Multiple steps for Payroll Approval Required" must be set as "Yes”

• Workflow must be enabled, and workflow authorization option to be set as, “Authorization steps through workflow configurator” or Single Steps without Configurator

• External role user identified for the Internal Role “Initiator” in “Maintain Internal to Deployment Role Mapping” screen for the Business Process – “Payroll Process” and Mapping Purpose – “Payroll Approval”.

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