Recording information on family members

Ensure that you are in the “Select Employee” page.

To select through direct entry

Enter the complete code of the employee in the “Employee Code” field.
Select the “Record Information on Family Members” hyperlink beside the employee code field.
The system displays the “Record Information on Family Members” page.

To select through search criteria

Use the search facility to fetch the required record in the multiline.
Select the data hyperlink on the name of the required employee.
The system displays the “Record Information On Family Members” page.
The system displays the following details.

Employee Code Setup Unit	The organization unit in which employee code parameters are defined for the login organization unit. Tell me more
Date Format	The date that is applicable to the login user. More Details.
Employee	The name and unique code of the employee. The system displays the value selected in the “Select Employee” page.
Employee Type	The type of the employee’s job. The employee type indicates if the selected employee is a regular employee or has been hired on contract for a limited period or is a consultant.

Viewing Effective Dates

You can use the “Access Date History” group box to view the effective dates of the previous versions of the family member information record.

Effective From	The date from which the corresponding version of the contact information record is effective.
Effective To	The date till which the corresponding version of the contact information record is effective.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Recording information on family members

Use the “Family Member Details” multiline to record the family member information details of the employee.

Note: By default, for a new family member information record, the fields and drop-down list boxes will be blank. For an existing record, the system displays the values specified previously.

Family Member Code	The unique code to identify the family member.
First Name	The first name of the family member.
Middle Name	The middle name of the family member.
Last Name	The last name of the family member.
Relationship	The family member-employee relationship, for example, spouse, son, and daughter. From the drop-down list box, select the required option.
Gender	The gender of the family member, whether male or female. From the drop-down list box, select the required option, either “Male” or “Female”, to indicate accordingly.
Date of birth	The date of birth of the family member.
Dependent	Specify if the family member is a dependent of the employee or otherwise. From the drop-down list box, select “Yes” or “No” to indicate. “Yes” indicates the family member is a dependent, “No” indicates otherwise.
Occupation Status	The occupation status of the family member. Select the required value from the drop-down list box.
Occupation	The system will list the options such as Employed, Housewife, Student and Retired from Service in the drop-down list box. Select the required option.
Marital Status	The marital status of the family member. Select the required value from the drop-down list box.
Military Status	The military status of the family member. Select the required value from the drop-down list box.
Disability	Indicate if the family member suffers from any disability or otherwise.
Employee Code	The unique employee code of the family member, if the family member is also an employee of Organization. This field is help-enabled. You can access the help page to specify the employee code of the family member. Help available.
Citizen Identification Number	The citizenship identification number of the employee.
CPF	The CPF number of the employee.
Is Relationship Current	The status of the family member-employee relationship, whether current or terminated. For example, in the event of the death of the family member, the relationship will not be current. Select “Yes” or “No” from the drop-down list box. “Yes” indicates the relationship is current, “No” indicates otherwise.
Relationship End Date	If the relationship is not current, indicate the date on which the relationship was terminated. For example, in the event of the death of the family member, specify the date on which the family member died.
Reason	The reason due to which the family member-employee relationship became non-current. Select the required value such as, “Death” or “Other” from the drop-down list box. “Death” indicates the relationship became non-current owing to the family member’s death. “Other” indicates that the reason for termination of the relationship is other than death.
Remarks	If the family member-employee relationship became non-current for any reason other than death, elaborate the remarks in the field.
Passport Start Date	The date on which the passport of family member is effective.
Passport Expiry Date	The date on which the passport of family member is expired.
Attach Documents	The documents to be attached by the HR user.

Modifying the record

You can modify an existing family member information record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a new effective from date and time. The existing record will become ineffective from one minute previous to the new effective from value. The system opens a new record effective from the new effective from value specified.

Specify the following.

Modification Option	Select the required modification option, either “Correct” or “Update” from the drop-down list box. By default, the value will be blank. If the record is being entered for the first time, the system will display the Guidance Text "Please do not select the "Modification Option" if the record is being entered for the first time" above the "Modification Option" drop-down list box. If no changes are made to the recorded details, you cannot use the “Update” option from the drop-down list box.
New Effective From	Enter the date and time from which a new version of the record must be created with the modifications you made. The value you specify for the New Effective From date and time must not be earlier than or equal to the Effective From value of the existing record. A new family member details record with the modifications you have made, will be effective from the new date and time you specify. The value can be entered in the user-defined date and time format. By default, the value will be blank.
Comments	The comments with regard to the details specified.

Click the “Save” pushbutton to save the informations on family members of the employee.

To proceed do the following

Select the "Identification Information for Family Members" hyperlink for recording the identification details for family members of the employee.

Page objective

Use this page to record information on family members of the employee.