Through this activity, you can record or modify information pertaining to the family members of an employee.

Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization after or before a particular date. . Specifying search criteria for more number of details will narrow your search to the closest matching records.

To use the search facility, specify search criteria for any or all of the following details:

• The entire or partial range of characters contained in the employee code.

• The entire or partial range of characters contained in the name of the employee.

• The entire or partial range of characters contained in the probable date on which the employee joined the organization.

• The entire or partial range of characters contained in the probable date before which the employee joined the organization.

• The employee type such as,  Regular, Contract, Trainee, Consultant. 

 The system fetches the records that match the combination of search criteria specified from which you can select the required record. If you do not specify search criteria, the system fetches all the employee file records available for the specified Employee Code Setup Unit.

Following selection of the required employee record, you can record or modify information pertaining to the family members of the employee.

Family Member Information: The family member information constitutes the complete details with regard to the family members of the employee such as,  spouse, parents, and children.  The details you can record or modify are,

• The code of the family member.

• The complete name, date of birth, gender and occupation of the family member, and his/her marital status.

• The family member’s relationship with the employee and the details whether the relationship is current. If the relationship is not current, you are to indicate the end date of the relationship and the reason for which the relationships has been terminated, for example, death, and divorce.  You can also indicate if the family member is a dependent of the employee or otherwise.

To modify an existing family member information record, you are to specify the required modification option, either “Correct” or “Update”. If you select the “Correct” option, the system updates the details without changing the effective dates of the record. If you select the “Update” option, you are to specify a new effective date and time. The system closes the existing record one minute  prior to the new effective from value specified. A new record will be created with the changes you made, effective from the new effective from value specified.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee	Selecting an Employee File whose family member information you want to record or modify.
Record Information on Family Members	Recording or modifying information on family members of the selected employee.
Family Members Photograph	Attaching family members photograph.
Help on Employee	Getting help for employee.

What you can do in this activity

Through this activity you can record information on family members.