Identification Details For Family Members

This activity is used to save the multiple identification information of the employee’s family members. You can specify the information’s as Identification Type, Document No, Name as in ID, Place of Issue, Issuing Authority, Date of Issue, Valid From, Valid To and Remarks. You can attach reference documents for the identification type like scanned Passport copy, Driving License copy etc. You can also filter the data by Identification Type and Identification For and also view the existing Identification Information

Select the “Identification Information for Family Members” link from the bottom of the previous page.

The “Identification Details For Family Members” page appears.

The system displays the following details in the header.

Employee Code Setup Unit	The organization unit in which employee code parameters are defined for the login organization unit.
Date Format	The date format that is applicable to the login user.
Employee Code	A unique code of the employee. The system displays the value as selected in the previous page.
Employee Name	The name of the employee. The system displays the value as selected in the previous page.
Employee Type	The type of the employment. The employee type indicates whether the selected employee is a regular employee, hired on contract for a limited period or is a consultant etc.

Enter the following details in the “Search Criteria” group box:

Identification Type	From the drop-down list box, select the identification type to retrieve the details.
Identification For	From the drop-down list box, select the identification for to retrieve the details.

Click the “Search” pushbutton to retrieve and display the details in “Identification Information” multiline.
Enter the following details in the “Identification Information” multiline:

Identification For	From the drop-down list box, select for whom the identification information has to be captured.
Relationship	The relationship of the family members with the employee. (Display Only)
Identification Type	The type of document which is used to record identification information such as, passport, driving license etc. From the drop-down list box, select the required option. By default, the drop-down list box is for a new record.
Document No	The unique number of the document specified as identification type. For example, if you specify the identification type as passport, you must specify the unique number of the passport of the respective family member in this field.
Name As in ID	The name of the family member as in the identification document.
Place of Issue	The name of the place where the specified document is issued. For example, if an employee received the driving license at Chicago, mention the place of issue as Chicago.
Issuing Authority	The name of the authority who issued the document.
Date Of Issue	The date on which the document is issued.
Valid From	The date from which the document is valid.
Valid To	The date till which the document is valid. For example, if the passport of an employee is valid for two years from the date of issue, specify the end date of the valid period in this field.
Attach Document	Click the attach document icon to upload any document for the identification. More Details.
View Document	Click the hyperlink to view the identification details. Note: This field is visible only if this page is launched from the activities “View Information on Family Members”, “View Identification Information” from Employee Induction Component, “Request Change in Information on Family Members”, “View Identification Information” and “View Family Member Information” from Self Service Component.
Remarks	The remarks you want to enter pertaining to the identification details of the employee’s family members.

Click the “Save” pushbutton to save the identification details of the family members.

Note: The Save button is not visible if this page is launched from the activities “View Information on Family Members”, “View Identification Information” from Employee Induction Component, “Request Change in Information on Family Members”, “View Identification Information” and “View Family Member Information” from Self Service Component and the system displays the recorded Identification Information details in the multiline.

Attach Document

Enter the following details:

File Id	The name of the file to be attached.
	The path where the file is placed. Click the “Browse” button to locate the path.

Click the “Upload” button to upload the file.
Click the “Delete File” button to delete the file.