Through this activity you can record or modify the contact information details of an employee.

Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization after or before a particular date. Specifying search criteria for more number of details will narrow your search to the closest matching records.

To use the search facility, specify search criteria for any or all of the following details:

• The entire or partial range of characters contained in the employee code.

• The entire or partial range of characters contained in the name of the employee.

• The entire or partial range of characters contained in the probable date on which the employee joined the organization.

• The entire or partial range of characters contained in the probable date before which the employee joined the organization.

• The employee type such as, Regular, Contract, Trainee, or a Consultant.

The system fetches the records that match the combination of search criteria specified, from which you can select the required record. If you do not specify search criteria, the system fetches all the employee records available in the specified Employee Code Setup Unit.

Following selection of the required employee record, you can record or modify the contact information details which constitute,

• The contact type such as, Communication, Holiday, Permanent, or Residential.

• The complete address of the employee.

• The phone, fax, email and web page details.

• The comments pertaining to the contact information details entered.

Contact Type: To record contact information, you must first specify the contact type of the contact information. Contact type indicates whether the contact information being recorded pertains to the permanent address of the employee, the residential address or the address at which you can contact the employee on a holiday.

Recording Contact Information: After specifying the contact type, you can record the contact informationR1 details or modify the existing contact information R1details. These details comprise the complete address of the employee, the phone number, mobile number, fax number, email address and the home page not web page address and also the comments pertaining to the contact information details specified.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee	Selecting an Employee File for recording contact information.
View Applicable Contact Types	Viewing and selecting the required contact type.
Record Contact Information	Recording contact information.

What you can do in this activity

Record contact information details.