Recording contact information

Select the required employee using the “Select Employee” page.
Select the required contact type using the “View Available Contact Types” page.
Select the “Create Contact Information” hyperlink in the “View Applicable Contact Types” page.
The system displays the following details at the top of the page.

Employee Code Setup Unit	The organization unit in which employee code parameters are defined for the login organization unit. Tell me more
Date Format	The date that is applicable to the login user. More Details.
Employee Code	The name and unique code of the employee. The system displays the value selected in the “Select Employee” page.
Employee Type	The type of the employee’s job. The employee type indicates whether the selected employee is a regular employee or has been hired on contract for a limited period or is a consultant.

You can specify values for the following contact information details.

Note: By default, for a new contact information record, the fields and drop-down list boxes will be blank. For an existing record, the system displays the values specified previously.

Contact Type	The contact information type of the selected employee. For example, Communication, Holiday, Permanent or Residential. If you specify the contact type as “Holiday”, it indicates that the contact information being entered pertains to the contact address at which the employee could be contacted on a holiday. From the drop-down list box, select the required contact type.
Inactive	Select the checkbox to indicate that the contact address of the employee is inactive.
Primary Address	Select the check box to indicate if the address entered for the selected contact type is the primary address of the employee. Leave the check box blank, if the address is not the primary address of the employee.

Viewing Effective Dates

You can use the “Access Data History” group box to view the effective dates of the previous versions of the contact information record.

Effective From	The date from which the corresponding version of the contact information record is effective.
Effective To	The date till which the corresponding version of the contact information record is effective.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Address	The address at which the employee could be contacted under the specified contact information type. Enter the complete address pertaining to the specified contact type. For example, if the contact type specified is “Holiday”, enter the address at which you can contact the employee on a holiday.
Country	The name of the country in the specified address. From the drop-down list box, select the required country name.
State	The name of the state of the address specified. From the drop-down list box, select the required value. The system lists the names of states available for the country specified.
Council	From the drop-down list box, select the council.
Postal Code	The zip number of the city specified. For example, if the city specified is Los Angeles, enter the zip number applicable.
Phone	The contact phone number at the address specified. You can give two phone numbers. Enter the first phone number.
Fax	The fax number at the address specified.
Pager	The pager number of the employee.
Mobile	The mobile phone number of the employee.
Email	The email address of the employee.
Home Page	The web page address of the employee.
Comments	The remarks you want to enter about the contact information.

To enter comments

Select the Book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Modifying the record

You can modify an existing contact information record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a new effective from date and time. The existing record will become ineffective from one minute previous to the new effective from value. The system opens a new record effective from the new effective from value specified.

Specify the following.

Modification Option	Select the required modification option, either “Correct” or “Update” from the drop-down list box.
New Effective From	Enter the date and time from which a new version of the record must be created with the modifications you made.

Select the “Save” pushbutton to save the details entered.
Select the “Delete” pushbutton to delete the contact information record.

Page objective

Use this page to record the contact information of the employee.