Record Training Information – A summary of the activity

Government: For selecting the required employee record, you must specify the organization unit in which the "Employee Code Setup unit” component is deployed. To retrieve an employee code, which is the key to fetching employee personal details, each of the government departments must interact with the organization unit where “Employee Code setup” component is deployed. For example,  “Employee Code setup unit” component is deployed in an organization unit named “GoAP”. In this organization unit, employee codes of all employees in Government are maintained. As a result components deployed in various departments must interact with “GoAP” to obtain employee code for their employees. 

Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify the search criteria using wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization  before or after a particular date.  Specifying search criteria for more number of details will narrow your search to the closest matching records.

To use the search facility, specify search criteria for any or all of the following details:

• The entire or partial range of characters contained in the employee code.

• The entire or partial range of characters contained in the name of the employee.

• The entire or partial range of characters contained in the probable date on which the employee joined the organization.

• The entire or partial range of characters contained in the probable date before which the employee joined the organization.

• The employee type such as, Regular, Contract, Trainee and  Consultant.

The system fetches the records that match the combination of search criteria specified from which you can select the required record. If you do not specify search criteria, the system fetches all the employee file records available in the specified Employee Code Setup Unit.

Following selection of the required employee record, you can record or modify the details of the training which constitute

• The training name.

• The institution where he has undergone the training.

• The start date of the training.

• The end date of the training.

• The place of training.

Getting familiar with the pages inside

Prerequisites

Data Level Security permissions set for the login user.

Definition of Organization units interacting with the Employee Code Setup Unit.

Definition of Date Formats in the ADMIN component.

Definition of employee codes in the interacting personal information component.

Definition of employee type values in the interacting Quick Codes component.

What you can do in this activity

Selecting an employee

Recording training information